PRIME-SUB_FORM_for_Contractors_rev._01.15.2025_(lock_before_publishing).xls

This is a Prime/Subcontractor Form for Volusia County, Florida's Integrated Ticketing System procurement (Contract No. C-2014, ITB No. 25-B-##XX). The form requires bidders to disclose all proposed subcontractors and their respective work scopes, dollar values, and percentage allocations for the project. Bidders must list the prime contractor's proposed work alongside anticipated subcontractor disciplines such as electrical, HVAC, plumbing, and landscaping, with the total bid amount and work percentages automatically calculated to equal 100 percent. Completion and return of this form is mandatory; failure to do so may result in a non-responsive bid determination. The procurement seeks to replace Volusia County's current Ticketmaster agreement with a comprehensive ticketing system supporting multi-venue operations across the Ocean Center (with arena, exhibit hall, and ballroom facilities) and Lyonia Amphitheater. The initial contract term is four years with options to renew for two additional one-year periods.

The form stipulates that the prime contractor is responsible for ensuring all subcontractors maintain appropriate licenses and that any subcontractor changes during project completion require prior approval from the County Project Manager. The county reserves the right to clarify subcontractor information but will not permit changes to the total submitted base bid pricing. The form will also be used to determine local bid preference eligibility. The RFP evaluation includes comprehensive insurance requirements including Workers Compensation, Commercial General Liability ($1 million per occurrence, $2 million aggregate), Auto Liability ($500,000 Combined Single Limit), Professional Liability ($1 million per claim), and Cyber Insurance ($2 million each claim and aggregate). The pre-proposal meeting is scheduled for October 23, 2025, with questions due by October 29, 2025, and proposals due November 12, 2025, at 3:00 pm.