Pricing Table - RFQ 2026-R-050.xlsx

Attachment A-Pricing Table

1) The U.S. Senate Office of the Sergeant at Arms (SAA) requests a quotation for the products or services specified below. THE ENTIRE REQUEST FOR QUOTATION (RFQ) CONSISTS OF THIS PRICING TABLE, INSTRUCTIONS & SUBMISSION REQUIREMENTS, CONTRACT CLAUSES, AND ADDENDUM TO COMMERCIAL AGREEMENTS (IF APPLICABLE).

2) The Offeror shall provide a quotation for the products or services listed below on a Firm-Fixed-Price basis. Shipping shall be on a F.O.B. Destination basis, United States Senate, Washington, DC 20510, and Offeror shall identify separately any shipping/handling charges.

3) Offeror shall state below if quotation is Open Market, or subject to a GSA Schedule/NASA SEWP/Other GWAC.

4) Price quotes shall be valid until September 30, 2026.

Attachment B-Specifications

(If any.)

COMMENTS:

(Offeror shall provide details on any requirement exceeded by the proposed Industrial Web-fed Press System and optional Web-fed Finishing Line Equipment below.)

The Offeror shall specify proposed equipment details in the comments section.

2 The Industrial Web-fed Press System shall be capable of duplex/perfecting four-color process printing and shall maintain front-to-back registration within applicable industry standards.

The Offeror shall specify proposed equipment details in the comments section.

3 The Industrial Web-fed Press System shall be capable of printing on multiple substrates, including but not limited to uncoated offset, coated, silk, and dull stocks, using both treated and untreated media. The system shall support a paper weight range of 45 to 270 gsm.

The Offeror shall specify substrate compatibility and supported media thickness range in the comments section.

4 The Industrial Web-fed Press System shall maintain a print quality of 1200 x 1200 dpi or 200 lpi at a minimum speed of 250 feet per minute (fpm) across all supported media weights from 45 to 270 gsm.

The Offeror shall list speed ranges and associated dpi/lpi capabilities in the comments section.

5 The Industrial Web-fed Press System shall maintain a print quality of 1200 x 600 dpi at a minimum speed of 450 feet per minute (fpm) across all supported media weights from 45 to 270 gsm.

The Offeror shall list speed ranges and associated dpi/lpi capabilities in the comments section.

6 The Industrial Web-fed Press System shall be equipped with a camera system capable of reading JDF commands or a functionally equivalent format to enable detailed print settings, whether inline and/or offline.

The Offeror shall specify proposed equipment details in the comments section.

7 The Industrial Web-fed Press System shall be equipped with an ink nozzle monitoring system that automatically compensates for nozzle issues and corrects color quality as needed.

The Offeror shall specify proposed equipment details in the comments section.

8 The Industrial Web-fed Press System shall include color management software that enables the operator to create ICC profiles and adjust color settings to maintain color consistency throughout a print run.

The Offeror shall specify software details in the comments section.

9 The Industrial Web-fed Press System shall be equipped with an inline quality control camera system to maintain high standards of color accuracy.

The Offeror shall specify proposed equipment details in the comments section.

10 The Industrial Web-fed Press System shall include an inline media pre-treatment system for both coated and uncoated media to eliminate the need to purchase specially pretreated inkjet media.

The Offeror shall specify proposed equipment details in the comments section.

11 Printed output produced by the Industrial Web-fed Press System shall be compatible with offline foil stamping and embossing in a single process. The printed image shall support foil adhesion without visible defects during the combined foil stamping and embossing process on an offline foil stamping machine.

The Offeror shall specify foil stamping and embossing compatibility in the comments section.

12 The Industrial Web-fed Press System shall include RIP software capable of performing layout, mail merge, and variable data processing at the machine workstation, and the software shall be compatible with Eco3 Apogee RIP.

The Offeror shall specify software details and any associated costs in the comments section.

13 The Industrial Web-fed Press System shall include an integrated piece counting system capable of accurately counting individual printed pieces as they exit the press. The counter shall provide real-time counts visible to the operator through a display interface and shall have a minimum accuracy of ±1 piece per 10,000 pieces.

The Offeror shall specify details in the comments section.

14 The Industrial Web-fed Press System shall include a total piece counter and an integrated camera-based variable data verification system. This system shall provide real-time verification of variable data, including but not limited to barcodes, addresses, and serialized numbers, to ensure accuracy and print quality. The system shall be capable of flagging errors and providing automated quality control feedback to the press interface.

The Offeror shall specify details in the comments section.

The Offeror shall specify stacking height capabilities in the comments section.

16 The optional Web-fed Finishing Line Equipment shall include an unwinder and sheeter capable of accepting printed rolls and processing media weights from 45 to 270 gsm, with a maximum web width of 22 inches, core sizes of 3 inches or 6 inches in diameter, and an operating speed of 400 fpm.

The Offeror shall specify supported media weights, sizes, and speeds in the comments section.

17 The optional Web-fed Finishing Line Equipment shall be equipped with an unwinder capable of automatically detecting the end of a roll and shall include a decurling device, roll splicing guide, clamp assistance to minimize roll changeovers, and an electric roll lifter.

The Offeror shall specify automation details in the comments section.

18 The optional Web-fed Finishing Line Equipment shall have the capability to perforate and score. The system shall support both inline and cross perforating/scoring from 4 inches to 22 inches and shall include multiple linear perforating and scoring blades. The unit shall include a bypass feature when these functions are not required.

The Offeror shall specify details in the comments section.

19 The optional Web-fed Finishing Line shall be equipped with a plow folding unit installed before the cutting unit to fold newsletters or paginated books. The plow folding unit shall include a bypass feature when not required.

The Offeror shall specify details in the comments section.

20 The optional Web-fed Finishing Line Equipment shall include a waste evacuation system capable of collecting cut waste from multiple machines and conveying it through an inline grinder to a designated recycling bin.

The Offeror shall specify evacuation and grinder equipment details in the comments section.

21 The optional Web-fed Finishing Line Equipment shall be capable of cutting a broad range of products and shall include a dual-cylinder cutting design with a cut range from 4 inches to 30 inches. The system shall include edge trim capability, a chip-out feature, and the ability to connect to a waste evacuation system for removal of cut waste and misprinted or defective products. The cutter shall be capable of processing multiple-up products, including but not limited to postcards, brochures, and flyers.

The Offeror shall specify cutting and evacuation capabilities in the comments section.

22 The optional Web-fed Finishing Line Equipment shall include a paper extraction unit with grinder. The Offeror shall state whether the proposed paper extraction unit must be connected to a baler or whether Gaylords may be used for waste collection and disposal. The quoted price shall include all labor, materials, and expenses required to install and connect the paper extraction unit, including the electrical hook-up.

The Offeror shall specify details in the comments section.

23 The optional Web-fed Finishing Line Equipment shall include a six-buckle plate folding unit capable of producing single fold, tri-fold, cross fold, double parallel fold, five-panel barrel roll fold, and flat pieces. The folding unit shall also include four glue heads for application of glue to folded mailers.

The Offeror shall specify folding and glue roller details in the comments section.

24 The optional Web-fed Finishing Line Equipment shall include a hot glue tank with at least four pneumatic glue guns, located in close proximity to the folding unit, and shall include mounting brackets for the folding unit.

The Offeror shall specify glue system details in the comments section.

25 The optional Web-fed Finishing Line Equipment shall be capable of applying glue to folded printed pieces in at least four locations to comply with mailing requirements.

The Offeror shall specify glue application details in the comments section.

26 The optional Web-fed Finishing Line Equipment shall include an additional off-load stacker bypass for book block runs.

The Offeror shall specify equipment details in the comments section.

27 The optional Web-fed Finishing Line Equipment shall be capable of separating mailers or printed pieces by ZIP Code or tray number using a specialized gap method or other sorting method to ensure accurate distribution and streamline mailing operations.

The Offeror shall specify available break options in the comments section.

28 The optional Web-fed Finishing Line Equipment shall include an integrated piece counting system capable of accurately counting individual finished pieces as they exit the system. The counter shall provide real-time counts visible to the operator through a display interface, shall maintain a minimum accuracy of ±1 piece per 10,000 pieces, and shall support batch counting and cumulative job totals.

The Offeror shall specify details in the comments section.

The Offeror shall specify details in the comments section.

32 The Offeror shall specify all electrical requirements for any ancillary or supported components associated with the Industrial Web-fed Press System and optional Web-fed Finishing Line Equipment, including but not limited to power conditioners, vacuum accessories, unwinders, and similar components, in the comments section.

The Offeror shall specify details in the comments section.

The Offeror shall specify details in the comments section.

34 The Offeror shall describe the proposed ventilation features for controlling airborne contaminants and odors generated by the print heads and cutting tools.

The Offeror shall specify details in the comments section.

35 The Offeror shall describe all floor leveling requirements for the Industrial Web-fed Press System and optional Web-fed Finishing Line Equipment.

The Offeror shall specify details in the comments section.

36 The Offeror shall identify any environmental requirements necessary for the proposed equipment to achieve maximum operating efficiency and print quality. The Offeror shall also describe any environmental features or benefits that enhance the desirability of the proposed equipment in the comments section.

The Offeror shall specify details in the comments section.

37 The Offeror shall disclose any potential health or safety concerns associated with the operation of, or proximity to, the proposed equipment. Such concerns may include, but are not limited to, emissions such as ozone, volatile organic compounds, and noise, heat output, moving parts, or any other condition that may pose a risk to operators or nearby personnel. If applicable, the Offeror shall provide documentation describing recommended safety precautions, required personal protective equipment (PPE), and any relevant environmental or occupational health considerations.

The Offeror shall specify details in the comments section.

38 The Offeror shall describe the lighting requirements for the Industrial Web-fed Press System and optional Web-fed Finishing Line Equipment.

The Offeror shall specify details in the comments section.

The Offeror shall specify these details in the comments section.

40 The Offeror shall provide the weight of the proposed Industrial Web-fed Press System and optional Web-fed Finishing Line Equipment, including the weight of all major components and any ancillary equipment, as applicable.

The Offeror shall specify these details in the comments section.

1) Capture security-relevant events;

2) Retain logs for incident investigation and operational review;

3) Protect logs from unauthorized access, alteration, or deletion in a tamper-resistant manner; and

4) Provide logs to the Senate on demand, as needed for incident response or investigation.

43 The Offeror shall ensure that all hardware, firmware, and embedded software provided under this contract are maintained at current, supported security update levels. The Offeror shall provide written notice of End-of-Life (EOL) status for any hardware, firmware, or embedded software version at least 18 months prior to the effective EOL date. From the date of EOL notice until the Senate completes migration from the affected product or version, the Offeror shall continue to provide the support necessary to maintain security and operational continuity. At a minimum, the Offeror shall provide:

1) Critical security patches and vulnerability fixes within 48 hours for actively exploited vulnerabilities; and

2) Remediation for other critical or high-severity vulnerabilities within 30 days.

1) A fully on-premises or local desktop solution; or

2) A solution in which all Senate data, including metadata and redundancy data, is stored exclusively within the United States and processed exclusively within the United States.

1) Management, oversight, and governance processes;

2) Risk and impact assessment procedures;

3) Recovery strategies and procedures;

4) Internal and external communication protocols; and

5) A training and testing/exercise cadence.

53 The Offeror shall document notification timelines for informing the SAA of any suspected or confirmed security incident affecting the Offeror’s IT environment that could:

1) Compromise the confidentiality, integrity, or availability of the product or service provided to the Senate; or

2) Result in unauthorized access to Senate data.

The Offeror shall review and test its business continuity and disaster recovery plans at least annually. The Offeror shall notify the SAA of any disruptive event that may affect its ability to meet contractual obligations.

a) Onsite user training on the press color management technology, including calibration of the press using applicable techniques and/or equipment;

b) Onsite user training on the proper use of variable printing, ink technologies, cutting, folding, gluing techniques for binding, and roll tending; and

c) Onsite training on routine maintenance procedures, including the addition and replacement of consumable parts.

The training schedule shall be mutually agreed upon by the Contractor and the Senate. All training shall be completed prior to the start of the Senate’s 30-day acceptance testing period.

Acceptance testing shall be deemed successfully completed only when the Industrial Web-fed Press System and optional Web-fed Finishing Line Equipment operates for thirty (30) consecutive business days, during the hours of 8:00 AM to 9:30 PM, without failure or downtime of any kind.

For purposes of this requirement, failure downtime means any period during which the Industrial Web-fed Press System and optional Web-fed Finishing Line Equipment is not reliably operable due to intermittent or continuous malfunction, such that any component or portion of the system cannot be used, or such component or portion fails to operate in accordance with the contract specifications.

65 If the Industrial Web-fed Press System and optional Web-fed Finishing Line Equipment experiences failure downtime at any time during the 30-day acceptance testing period, the Contractor shall, at no additional cost to the Senate, repair or replace any defective part or parts of the equipment, including replacement of the entire system if necessary. Upon completion of such repair or replacement, the 30-day acceptance testing period shall restart.

If the Industrial Web-fed Press System and optional Web-fed Finishing Line Equipment experiences a subsequent failure downtime during the restarted 30-day acceptance testing period, the Senate may reject the equipment and terminate the contract for default. In such event, the Contractor shall refund all payments previously made by the Senate, release the Senate from any further payment obligation, and remain responsible for any liabilities accrued up to the point of rejection.

The Contractor shall not remove the rejected Industrial Web-fed Press System and optional Web-fed Finishing Line Equipment until a suitable replacement system has been installed and is operating in accordance with the contract specifications.

See Attachment A-Pricing Table, "Optional Features"

See Attachment C-Consumables

See Attachment D-Trade-In Equipment

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Attachment C-Consumables

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Attachment D-Trade-In Equipment

Attachment E: Potential Trade In Equipment Perfect Binder

Attachment E-Past Performance

B Contract number:

C Period of performance:

D Description of service provided (enter below):

B Contract number:

C Period of performance:

D Description of service provided (enter below):

B Contract number:

C Period of performance:

D Description of service provided (enter below):