Pricing_Cost_Form_Cooling_Towers.pdf

This is a Pricing/Cost Form for a Request for Proposal (RFP #25-S-030) issued by the Washington Convention and Sports Authority, operating as Events DC, for Cooling Tower Replacement Services at the Walter E. Washington Convention Center in the District of Columbia. The procurement requires contractors to supply and install eight new efficient cooling towers and remove eight existing single-cell cooling towers that have been operational since 2002. The scope includes phased removal of existing equipment, installation of new cooling towers, commissioning and balance testing, Building Automation System integration, staff training, and proper debris disposal. A mandatory pre-proposal conference and site visit are scheduled for March 16, 2026, at 11:00 AM EST, with written questions due by March 19, 2026, at 5:00 PM EST, and proposals due by April 6, 2026, at 5:00 PM EST. The contract base term extends from award through September 30, 2027, with four optional one-year renewal periods available at Events DC's discretion.

Bidders must submit firm fixed prices for new cooling tower installation and removal of existing cooling towers, along with fully loaded fixed hourly rates for Contract/Account Managers and Lead Technicians for the base year and all option years. Other direct costs may be submitted on a cost-reimbursement basis. Events DC is exempt from federal excise tax, transportation tax, and District of Columbia sales and use taxes, and all prices must exclude taxes. The procurement is subject to a 35 percent set-aside for Certified Business Enterprises or Small Business Enterprises, and contractors must comply with First Source Employment Agreement requirements mandating that 51 percent of newly hired personnel be District of Columbia residents. Contractors must demonstrate a minimum of ten years of similar cooling tower replacement experience, employ HVAC master-licensed technicians with EPA Section 608 certifications and Cooling Technology Institute certification, maintain District of Columbia business licensing, and provide comprehensive insurance coverage including $1,000,000 general liability, $5,000,000 umbrella liability, and $5,000,000 professional liability. All quotes are valid for ninety calendar days from the date of submission.