Cooling Tower Replacement Services Pricing/Cost Form

This is a Pricing/Cost Form for Request for Proposal #25-S-030 issued by Events DC (Washington Convention and Sports Authority) for Cooling Tower Replacement Services at the Walter E. Washington Convention Center in the District of Columbia. The solicitation requests firm fixed prices for the supply and installation of eight new cooling towers and the removal of eight existing cooling towers. Additionally, contractors must provide fully loaded, fixed hourly rates for contract/account managers and lead technicians for the base year and four optional one-year renewal periods. A mandatory pre-proposal conference and site visit is scheduled for March 16, 2026, at 11:00 AM EST, with written questions due by March 19, 2026, at 5:00 PM EST, and proposals due by April 6, 2026, at 5:00 PM EST. The contract base term extends from the award date through September 30, 2027, with four optional one-year renewal periods available at Events DC's discretion.

Pricing submissions must exclude all federal excise taxes, transportation taxes, and District of Columbia sales and use taxes, and must be as low as or lower than prices charged to the contractor's most favored customer for comparable quantities, terms, and conditions. Other direct costs may be submitted on a separate sheet and paid on a cost-reimbursement basis. The RFP is subject to a 35 percent set-aside for Certified Business Enterprises or Small Business Enterprises as required under District of Columbia law, and contractors must demonstrate compliance with First Source Employment Agreement requirements mandating that 51 percent of newly hired personnel be District of Columbia residents for contracts exceeding $300,000. All quotes are valid for 90 calendar days from the date of quote, and bidders must acknowledge receipt of Events DC's Standard Contract Provisions.