Price_Proposal_Table.docx

This is a Price Proposal Table for the Edible Food Recovery Service Provider Pilot, a Request for Proposals issued by San Mateo County, California, through its Sustainability Department. The county seeks a qualified contractor to implement a fee-for-service, technology-enabled food recovery program that will onboard approximately ten food generators and four nonprofit Food Recovery Organizations (FROs). The contractor must establish written agreements with both generators and FROs, provide a user-friendly platform for scheduling surplus edible food pickups and tracking food volume in compliance with SB 1383 recordkeeping requirements, and analyze diversion impacts. Proposals must be submitted electronically by 11:59 pm on October 3, 2025, with a non-mandatory pre-proposal meeting scheduled for September 23, 2025. The pilot program is scheduled to run from mid-October/early November 2025 through June 30, 2028, with potential for a two-year extension, and the initial project budget must be spent by November 2, 2026.

The Price Proposal Table requires vendors to provide detailed cost breakdowns including the total cost per surplus food pickup, itemized county and generator contributions during the trial period, trial duration specifications, the number of generators able to participate within the $15,000 initial project budget, and the revenue distribution methodology between the contractor and FRO partners. Proposers must also submit fully loaded hourly rates for each staff member assigned to the project along with anticipated hours for the pilot, as well as any additional costs beyond staffing and platform access. The evaluation criteria weighs project approach (20%), firm qualifications (20%), team qualifications (25%), and pricing (25%), with an additional 10% available for local business preferences. Minimum qualifications require proposers to demonstrate familiarity with SB 1383, three years of technology-enabled food recovery service experience, and the ability to partner with nonprofits. Contractors must obtain necessary permits and licenses and maintain workers' compensation, general liability, and professional liability insurance as required by San Mateo County's standard contract template for professional services.