Prebid Q&A Summary Matapeake Overhead Door Replacement BPM054363.pdf
PDF 847 KB Posted
- Solicitation number
- BPM054363
- Issued by
- Queen Anne's County, Maryland
About this file
This is a Pre-Bid Conference Summary document issued by the Maryland Department of Natural Resources (DNR) for the Matapeake Marine Shop Building #306 Overhead Door Replacement project (BPM054363, Project No. F-018-240-010). The project involves removing seven existing electrically and electronically operated garage doors along with their associated transoms at the DNR Matapeake Marina Shop located at 306 Marine Academy Drive, Stevensville, Maryland 21666 in Queen Annes County, and replacing them with new electrically operated doors. The pre-bid conference was conducted on December 17, 2025, at 10:00 AM, with procurement officer Shakira Johnson presiding. Key personnel present included Project Manager Leroy Artis and Socioeconomic Liaison Tracy Bees. During the conference, the State reviewed the Key Information Summary Sheet, minimum qualifications, scope of work, general contract requirements, procurement instructions, proposal format, and evaluation process. The conference emphasized that bids would be awarded to the lowest responsive and responsible bidder, and that responses to formal questions must be submitted in writing via email to receive official coordinated responses.
This is a Certified Small Business (CSB) procurement with a 15 percent Minority Business Enterprise (MBE) goal and zero percent Veteran Small Business Enterprise (VSBE) goal. The solicitation is open only to vendors registered as a CSB with the State. Bidders not meeting minimum qualifications will have their bids rejected. The pre-bid conference summary addressed three substantive questions from attendees regarding door specifications, temporary wall requirements for weather protection and security during construction, and the placement of a recycle dumpster on site. The State indicated that contractors may propose alternative solutions for interior protection if they have methods other than a temporary wall. The summary was issued on December 29, 2025, by Procurement Officer Shakira Johnson and was to be posted on eMaryland MarketPlace Advantage for all prospective vendors.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Tawes State Office Building – 580 Taylor Avenue – Annapolis, Maryland 21401 410-260-8DNR or toll free in Maryland 877-620-8DNR – dnr.maryland.gov – TTY Users Call via the Maryland Relay
PRE-BID CONFERENCE SUMMARY
17 December 2025, 10:00 AM
Project No. F-018-240-010 BPM054363
Project Title: DNR Matapeake Marine Shop Bldg #306 Overhead Door Replacement
Ladies/Gentleman:
The Department of Natural Resources conducted a Pre-Bid Conference for the Department of Natural Resources (DNR) Matapeake Marine Shop Bldg. 306 Overhead Door Replacement, located at 306 Marine Academy Drive, Stevensville, MD 21666 on 17 December 2025. An attendance list with names of attendees has been distributed along with this Summary.
This Summary is being issued to document the Pre-Bid Conference. The Procurement Officer, Shakira Johnson, convened the conference at 10:00 AM, recognized the State personnel present, and reminded all vendors to make sure to sign the attendance list.
Ms. Johnson reviewed the following sections of the IFB:
• Review of the Key Information Summary Sheet and Minimum Qualifications
• Review of the Scope of Work and General Contract Requirements (by Project Manager, Leroy Artis)
• Review of SBR, MBE, VSBE Program requirements for this solicitation (acknowledged Certified Small Business
(CSB) procurement – Procurement Officer, Shakra Johnson, Reviewed 15% MBE and 0% VSBE goals – Socioeconomic Liaison, Tracy Bees)
• Review of the Procurement Instructions, Proposal Format, and Evaluation Process
Ms. Johnson opened the floor to questions with the caveat that formal answers to questions would be provided if the questions were submitted in writing, preferably by e-mail. Questions were raised regarding issues related to the Scope of Work confirming the existing information.
During the conference, the following points were emphasized:
- This solicitation is open to all vendors registered as a CSB with the State and will be awarded to the firm that submits the lowest responsive and responsible bid.
- This project is a Certified Small Business Procurement (CSB) and requirements for the 15% MBE (Minority Business Enterprise) goal for this project
- Offerors not meeting the Minimum Qualifications will have their bid rejected.
The attendees were reminded that responses given verbally, and other general discussions were provided to help give a better understanding of the State’s requirements. Ms. Johnson further reiterated that any question asked and answered at the conference should be submitted formally, to her, by e-mail if the questioner wanted a coordinated, official response.
The conference was concluded at 11:00 AM.
Q&A Summary:
Q1: Bldg 5 does not have a transom to remove, so, which other door will be raised to 14' High?
A1: Doors 3, 7 and 4 from the KEY PLAN are the doors that have transoms.
Q2: What is the need for a temporary wall. The door jambs are all designed the same and one door comes down and the new door goes up and then removal of the transit and under frame can be removed.
A2: The temporary "wall" can be an option but only if the contractor has another way to project the interior from the weather and provide security. The Contractor can also propose another solution if available.
Q3: Can a recycle dumpster be put on project?
A3: Yes
Date Issued: December 29, 2025 By: _____________________________________
Shakira Johnson Procurement Officer
| Prebid Q&A Summary Matapeake Overhead Door Replacement BPM054363.pdf |
| 3442_001.pdf |
| REBID Prebid Agenda Matapeake Overhead Door Replacement BPM054363.pdf |
| Agenda details |
| I. Welcome and introductions (Shakira johnson, DNR Procurement Officer) |
| II. Review of key information summary, minimum qualifications (Shakira Johnson) |
| III. rEVIEW OF THE PROCUREMENT INSTRUCTIONS, PROPOSAL FORMAT, AND EVALUATION PROCESS (shakira johnson) |
| IV. review of csb/SBR, mbe, vsbe program requirements for this solicitation (Tracy Bees-Socioeconomics programs compliance administrator/Shakira Johnson) |
| V. Review of scope of work and general contract requirements (Leroy Artis, DNR Engineering & COnstruction Project manager) |
| **Conclusion, Q & A Period (Any substantive questions should be submitted to the Procurement Officer in writing via email. Questions submitted in writing will receive a written response that will be issued to all vendors. |
| ***Minutes of the Pre-Bid Conference will not be transcribed; however, the State will provide a written summary after the conference to be posted on eMaryland MarketPlace Advantage. |
File details come from the government source that posted it. Updated .