PreBid_Memo.pdf

This prebid information memorandum pertains to a state and local contract opportunity administered by the Tennessee Department of Environment & Conservation for the renovation of the Amphitheater at Fall Creek Falls State Park in Spencer, Tennessee (Event Number: 32701-0000013981). The project scope encompasses full amphitheater renovation, including demolition of existing benches, asphalt, concrete footers, and topsoil; site preparation of approximately 3,100 square feet; installation of compacted stone, a new gate valve with riser and cleanout, wire mesh, and 4,000 PSI concrete with brushed finish; and installation of 96 new 6-foot aluminum benches with final grading, seeding, and straw installation. A pre-bid site visit has been scheduled for August 19, 2026, at 10:00 a.m. CST at Fall Creek Falls State Park's Visitor Center (2009 Village Camp Road, Spencer, TN 38585), with attendance optional but encouraged. Formal bids are due August 28, 2026, at 2:00 p.m. CDT. On-site work must be performed between November 2, 2026, and April 15, 2027, during regular business hours Monday through Friday from 8:00 a.m. to 4:30 p.m., unless an alternate schedule is approved by the Facilities Management Regional Manager. The contract will be awarded as a single award to the lowest-cost responsive and responsible bidder with a one-time purchase and 12-month contract term.

Bidders must hold an active BC-B, BC-C, or higher Tennessee Building Contractor license prior to submission, with failure to provide copies resulting in disqualification. The expected total contract cost exceeds $100,000, requiring a payment bond equal to 25% of the contract price and commercial general liability insurance of $1 million per occurrence and $2 million aggregate, plus workers' compensation insurance. Contractors are responsible for all permits and fees, must maintain a one-year warranty on workmanship and manufacturer warranties on materials, and must leave the site in broom-clean condition upon completion. Prior to award, the apparent successful bidder must be registered with the Tennessee Department of Revenue for sales and use tax collection. Pricing shall be F.O.B. destination, excluding state and federal excise taxes. Written questions are due August 21, 2026, to Cynthia A. O'Brien at cyndi.a.obrien@tn.gov. Subcontractors require prior written approval from the Central Procurement Office, and bids must be submitted electronically through the State's EDISON Supplier Portal.