FCF%2cSOW%2c_Amphitheater_Renovation.pdf

Amphitheater Renovation

Fall Creek Falls State Park 2009 Village Camp Rd

Spencer, Tennessee 38585 This request for bids is for a Contract to furnish all material, equipment, supplies, and labor necessary to renovate the Amphitheater.

General Conditions

1) On-Site work shall be performed between 11/2/2026-04/15/2027 unless a written exception is granted by the Facilities Management Regional Manager.

2) For this project, the Contractor and applicable subcontractors shall possess an active.

BC-b(sm), BC-B, BC-C or higher Tennessee Building Contractor license prior to submitting a bid. Failure of the Contractor and applicable subcontractors to provide copies of their appropriate license shall result in the disqualification of the bid. All licenses shall be verified via Tennessee Commerce and Insurance database before project award.

3) The Contractor shall not assign this Contract or enter into a subcontract for this project without prior written approval of Facilities Management. The Contractor’s bid shall include a Declaration of Intended Use of Subcontractor(s) form that clearly states the intent to use a subcontractor, along with their name and license number. Facilities Management reserves the right to reject a bid in whole or a subcontractor, based upon failure to possess an appropriate active TN builder’s license. After project award, any proposed substitution or addition of a subcontractor shall require written Facilities Management acceptance and approval before being allowed on-site or perform any work under this Contract. All subcontractors are required to have an active TN Building Contractor license for the applicable work to be performed before and throughout the project. Any proposed subcontractor failing to meet these requirements is not allowed to perform work on any portion of this project.

4) All work shall comply with State-approved versions of the IBC, standards, regulations, other applicable codes, manufacturer’s recommendation, and best practices. The Contractor is responsible for all permits and associated fees.

5) We are requesting a non-mandatory pre-bid meeting to be held.

FCF Amphitheater Renovation

6) Only the Facilities Management Project Manager or Facilities Management Regional Manager can approve any alterations, modifications, and substitutions of the specifications or requirements of the project. No additional work shall be authorized unless pre-approved by either the Project Manager or Regional Manager in writing. Park/Hospitality management and staff are not authorized to make any changes, deletions, or additions to the project or accept any portion of the work. This Contract shall be modified only by a written agreement signed by all parties. Any work performed outside of the written scope with any written change orders will be the responsibility of the Contractor or others and not Facilities Management.

All questions, directives, and acceptance shall come only from either the Facilities Management Regional Manager and/or Project Manager.

7) The Contractor shall keep the jobsite clean and safe and leave in a neat and tidy manner.

8) All color selections shall be provided to the Contractor by the Facilities Management Project Manager.

9) All material substitutions must be pre-approved prior to bid acceptance.

10) All materials shall be installed per manufacturers’ recommendation, industry best practice, and applicable code.

11) All dimensions listed are approximate. The Contractor is solely responsible for verifying actual dimensions prior to ordering any materials or bidding. No allowances shall be made due to a bidder neglecting to visit the site and verifying dimensions and conditions.

12) All work performance under this Contract shall be under the full-time direction of the Contractor. The Contractor shall be responsible for work and performance, and damages of any subcontractors and/or independent contractors or laborers hired in connection with the work under this Contract.

General Scope of Work

Description of Demolition or Associated Work

All debris shall be removed from the Park property and disposed of in accordance with all applicable regulations, unless specifically noted.

1) The Contractor shall remove all existing Benches, asphalt and concrete footers.

2) The Contractor shall remove all topsoil and (1) existing water shutoff valve.

New Work

1) The Contractor shall prep an approximate 3,100 square feet area.

2) The Contractor shall provide and install 6-inches of compacted #57 stone over entire prep area.

3) The Contractor shall provide and install a new 2-inch gate valve with new riser/cleanout and cap in the existing location. New riser cap shall be flush with new concrete.

4) The Contractor shall provide and install wire mesh required by code.

5) The Contractor shall provide and install 4000 PSI concrete 4-inches thick over a area that is approximately 3,100 square feet. New concrete shall be sloped downhill and left to right toward each drainage grate. Concrete shall have a flush transition with existing concrete and have a brushed finish. The Contractor shall provide and install steel rebar in the existing concrete pad a minimum of 6-inches to ensure no settlement issues in the future. All slopes shall be compliant with the ADA code, a maximum of 1-inch of vertical rise per 12-inches of horizontal length.

6) The Contractor shall provide and install (96) new 6-foot benches. New benches shall be spaced evenly on each side of walkway to match existing layout, there shall be 3 benches per role on each side of walkway, new walkway shall be a minimum of 7-feet wide, knee space between benches shall be a minimum of 24-inches. New benches shall be installed per manufacturers’ recommendations.

7) The Contractor shall perform final grading; Contractor shall provide and install seed and straw over all disturbed areas.

Approved Brands and Specifics (or Pre-approved Equal)

Item Approved Brand or Pre-Approved Equal

Specific Requirements

Cleanout Jones Stephens Home Depot model# C36016

Stone Rogers Group, Vulcan #57 stone, 1 ½-inch minus, washed.

Concrete imi 4000 PSI,2-inch line pump mix, brushed finish.

Gate Valve AWWA Iron ring tite NRS gate valve, model# 804 with nut operator.

Benches The Park 6-foot essential series aluminum bench with back, powder coated, wood grain. Item# 593-9125.

Seed Pennington Contractors grade.

Additional Terms and Conditions

1) All aspects of this job shall be left in a finished condition: All finish work, interior and exterior walls and trim, finish painting, caulking and final cleanup are included in this Contract.

2) The Contractor shall be responsible for determining where all utilities are on the job site and care should be taken to protect the utilities from any damage caused by the demolition/construction. This shall include any underground utilities around the job site area.

If damage occurs, it shall be repaired within a twenty-four (24) -hour period from the time damage occurs.

3) The Contractor shall perform work on regular time and shall invoice work time and material not to exceed the quoted price. Any variance in quote shall be addressed only with a representative of the Facilities Management Regional Office before any additional work is undertaken or materials ordered.

4) Work shall be scheduled to avoid any interference with normal operation of the Park as much as possible. During the construction period, coordinate construction schedules and operations with the Park Manager. Work shall be conducted during the normal business hours of Monday through Friday, 8:00 a.m. to 4:30 p.m., unless an alternate schedule is approved by Facilities Management.

5) The successful Contractor shall schedule and attend a pre-construction conference where a pre-construction form shall be signed by Facilities Management, Contractor and Park Manager or Park representative before work can begin. The Contractor shall also schedule and attend a final inspection where a final inspection form shall be signed by Facilities Management, Contractor and Park Manager or Park representative before final invoice shall be paid.

6) The Contractor shall protect areas adjacent to his work and shall be required to repair any damage they may cause. The Contractor shall protect work of other trades. The Contractor shall correct any painting related damage by cleaning, repairing, or replacing, and refinishing as directed by Facilities Management. The Contractor shall leave residences and other buildings in a habitable manner after hours by securing unfinished openings.

7) Workmanship shall be warrantied for not less than one (1) year from date of final inspection.

Materials shall be warrantied as per manufacturer’s warranty.

8) Unless otherwise indicated, all materials, equipment, and supplies shall be new and in good condition, UL listed when applicable, and all work accomplished in a manner acceptable to Facilities Management.

9) Clean up of the project site shall be the responsibility of the Contractor. The Contractor shall assure that job site is clean of nails, debris, etc., at end of each day to ensure safety. The Contractor shall clean up and haul away all scrap when work is completed to an approved location off state property.

10) At all times, the Contractor shall have a copy of project specifications, permits, and Certificate of Insurance on-site.

11) The Contractors and all subcontractors are not authorized to day laborers or temporary labor on this project without the express written permission of Facilities Management.

12) Note: Before the Contract resulting from this Invitation to Bid is signed, the apparent successful proposer shall be registered with the Department of Revenue for the collection of Tennessee sales and use tax. The State shall not approve a Contract unless the proposer provides proof of such registration. The foregoing is a mandatory requirement of an award of a Contract pursuant to this solicitation.

13) Invoice shall be submitted for payment not before project completion and final project acceptance but also no later than ten (10) days after project completion and acceptance. A copy of the invoice shall be submitted to: Becky Johns, Becky.Johns@tn.gov, 2000 Jackson Hill Rd, Burns, TN 37029.

14) Facilities Management Regional Contacts for this project are:

Regional Manager: Mark Harris, (615) 218-7697, Mark.Harris@tn.gov

Project Manager: Seth Greenwood, (615) 306-9616, Seth.Greenwood@tn.gov mailto:Becky.Johns@tn.gov mailto:Mark.Harris@tn.gov mailto:Seth.Greenwood@tn.gov