Prebid Meeting_ RFQ26006359 DEM OPM Colt State Park New Operations Facility.txt

This is a prebid meeting attendee list for a Request for Quotation (RFQ26006359) issued by the Rhode Island Department of Environmental Management (DEM) to procure an Owner's Representative (OPM) to oversee construction of a new operations facility at Colt State Park in Bristol County. The meeting was held on February 19, 2026, from 10:54 AM to 11:28 AM and was attended by 30 participants representing state purchasing officials, DEM staff, and representatives from engineering, construction management, and project management firms. The new facility will serve as the operational hub for Colt State Park and Region 5 state parks, housing administrative offices, maintenance areas, vehicle garage bays, and designated spaces for the Division of Law Enforcement. The OPM must manage the project through weekly progress meetings, minimum 25 hours per week of on-site monitoring with daily progress reports, evaluation of payment applications and change orders, and project closeout procedures. The vendor question-and-answer period runs through February 25, 2026, at 2:00 PM EST, with proposals due electronically through Ocean State Procures by March 12, 2026, at 11:30 AM EDT. The initial contract term is 16 months from receipt with potential renewal for an additional 16-month period based on vendor performance, construction timeline, and fund availability.

Qualified vendors must demonstrate at least five years of combined construction experience on similar projects and provide personnel with minimum two years' experience in their assigned tasks. Proposals will be evaluated on technical qualifications (50 points maximum) and cost (50 points maximum), with up to 6 bonus points available for Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Disability Business Enterprise (DisBE) participation, totaling 106 possible points; technical proposals must achieve a minimum score of 35 points to advance to cost evaluation. The cost proposal must include a lump sum fee for required services and hourly billing rates for all positions, with the State awarding points to the lowest-cost proposal at 100 percent of available points and scoring other vendors proportionally. A contract administrative fee of 0.33 percent will be withheld from all invoices. Insurance requirements include general liability ($1,000,000 per occurrence), workers compensation ($100,000 each accident), automobile liability ($1,000,000 combined), crime coverage ($500,000 or 50% of contract amount, whichever is greater), and professional liability insurance ($2,000,000 per occurrence and annual aggregate). Execution of AIA contract documents C172 and A201-2017 is required. The selected vendor and any subcontractors are prohibited from bidding on any underlying design or construction work for the project. No specific budget or award value information is disclosed in the solicitation documents.