Prebid Agenda - The Dalles Salt Shed Infill .pdf

Pre-Bid Meeting Agenda 2/11/2026

PRE-BID MEETING

ITB No. S-73000-00015815

Project Name: The Dalles Salt Shed Infill Wall

03/18/2026

A. INTRODUCTIONS:

1. Single Point of Contact, Procurement Specialist - Joni Sirovatka – joni.a.sirovatka@odot.oregon.gov

2. ODOT Project Manager, Jesse Powning

3. ODOT Site Manager, Shane Johnson

B. SIGN-IN SHEET:

1. Will be posted on OregonBuys with Agenda.

2. Any Addenda as a result of this meeting will be posted on OregonBuys in the Amendments tab.

3. Any statements during the pre-bid will not change the plans, specifications, or contract documents unless an addendum is posted to OregonBuys.

4. If you have any questions, clarifications, or would like to discuss exceptions you must submit your questions in writing to the single point of contact within the deadline specified in ITB. Exceptions will be approved at ODOT’s sole discretion.

C. PROJECT SPECIFICS:

1. Project will establish a Contract for construction of the infill wall on the Salt Loading Shed at The

Dalles maintenance facility.

2. Substantial Completion 08/12/2026 and Final Completion 09/02/2026. Liquidated damages may result in failure to comply with the substantial completion date $100.00 per calendar day.

3. Brand name products are listed in the specifications. See ITB document for procedure and deadline for request for approved equal. Exceptions will be approved at ODOT’s sole discretion.

4. If the contract is or goes over $50k, this would be a BOLI prevailing wage project with Contractor /

Subcontractor compliance and reporting requirements.

5. Insurance coverages will be required as specified in the ITB.

6. State of Oregon General Conditions for Public Improvement Contracts January 1, 2012 Edition applies.

D. SOLICITATION TIMELINES:

1. Deadline for questions or requests for clarification due by 03/21/2026

2. Public bid opening set for 03/26/2026 @ 10:00 AM.

3. Preliminary results may be posted at ODOT’s earliest convenience typically within a day or two.

4. Intent to award will be posted within 5 business days of the bid opening date.

5. Protest period of Intent to award 5 calendar days after the issuance of ODOT’s Intent to Award.

E. LICENSING REQIREMENTS:

1. This project requires you to be licensed with the State of Oregon Construction Contractors Board including any sub-contractors.

2. Project requires valid registration with the Oregon Secretary of State.

3. Bidders must be registered in OregonBuys – registration is free.

4. Bidders must provide 3 references of similar size and scope of project performed in the last 3 years.

5. Read solicitation documents for any other needed license or training requirements this list may not be all inclusive..

F. SUBMITTAL REQUIREMENTS: SECTION C.7 in ITB document.

1. Bid pricing must be entered into OregonBuys for items 1-4.

2. Answer 2 questions in Questions Tab in OregonBuys.

mailto:joni.a.sirovatka@odot.oregon.gov

3. Bidder must “agree to terms and conditions with no exemptions” in the terms and conditions tab in

OregonBuys or bid will be rejected.

4. Bidder must submit completed Attachment A, Forms A1 and A3 no later than the Bid Opening

Date and Time specified in the ITB in OregonBuys.

FORM A-1 BIDDER INFORMATION AND CERTIFICATIONS FORM

FORM A-3 BID SECURITY FORM – BID BOND

FORM A-4 FIRST TIER SUBCONTRACTOR DISCLOSURE FORM

5. Bidder must submit Attachment A, Form A-4 1st tier subcontractor disclosure form within 2 hours of bid closing date and time.

6. Reference sheets need to be filled out and completed providing contact information dates name and location of projects for ODOT to check responsibility.

7. Bid Bonds must be provided on ODOT’s supplied form A-3.

8. Make sure you read the ITB documents for ALL REQUIRED SUBMITTALS list may not be all inclusive.

G. BID ADDENDUM:

1. Acknowledge receipt on Bid documents if any arise. Addenda acknowledged on Form A-1.

2. Addendum may come forward it is bidders responsibility to ensure that ALL Addendum are acknowledged.

3. No changes to requirements of project unless specifically identified by Addendum.

H. OBTAINING PLANS AND SPECIFICATIONS:

1. OregonBuys Attachments Tab.

I. VENDOR SUPPORT FROM ODOT:

1. Oregon Department of Transportation : Contracting with ODOT : Procurement : State of Oregon

For additional support, contact Melissa Lovejoy, 503-951-2574, or leave a message at 503-951-2649

2. I am also available at joni.a.sirovatka@odot.oregon.gov or 541-207-7265.

J. QUESTIONS FOR OPO?

K. Turn over to Project Manager Jesse Powning for project specific requirements.

1. Scope of Work

a. To construct a gable wall on the salt loading shed to seal off the gap between the sand shed and the salt loading shed.

b. Including selective demolition and construction of new steel framing, metal wall panels, trim, reinstallation of existing components, and other Work as indicated in the

Contract Documents.

2. This site will continue to be used by ODOT during the construction work. Contractor needs to be mindful of vehicles and people as they work on site. Contractor will need to coordinate weekly and daily work plan with project manager and site managers so ODOT can maintain access to all equipment and functions necessary to operate.

https://www.oregon.gov/odot/business/procurement/pages/howto.aspx https://www.oregon.gov/odot/business/procurement/pages/howto.aspx mailto:joni.a.sirovatka@odot.oregon.gov

3. All invoices are to be sent to me, the Project Manager: Jesse Powning

4. We encourage you to thoroughly read through and understand all the contract documents including the ITB, Specifications, as well General Conditions for public improvement

Contracts dated January 1, 2012

BEFORE BIDDING: it is the contractors & suppliers responsibilities to field verify all site, building dimensions, specifics, openings, material types and limitations.

5. Answer Questions - Walk the site