Pre-Proposal Site Visit Request Instructions (SAT Security System) Rev1.doc

Pre-Proposal Site Visit Instructions

Security System Upgrade project, Data Center San Antonio, TX

1.

Pre-Proposal Site Visit 1.1 A site visit will be offered at the place of performance identified in the PWS for the Security System Upgrade project, Data Center San Antonio, TX. The site visit is scheduled for June 07, 2023, at 1:00 pm Central Time), during which vendors may obtain a better understanding of the work required. Vendors are strongly urged to attend this site visit to fully inform themselves about the location and conditions under which the work is to be performed.

1.2 All questions from the site visit, must be submitted in writing to the Contracting Officer no later than three (3) business day after the site visit (June 13, 2023, at 4:00 pm Central). A record of the site visit and answers to the questions submitted will be distributed to all contractors as an amendment to the solicitation. Contractors are cautioned that, notwithstanding any remarks or clarifications given at the site visit, all terms and conditions of the contract apply unless changed in writing by the Contracting Officer.

1.3 Due to the security concerns, we must limit access to the facility and request each interested company limit their representative to no more than two (2) people per company (2 per prime and 2 per subs).

2. Proposed Site Visit Itinerary

1:00 pm - Meet interested contractor representatives in the lobby of Data Center San Antonio at:

3326 General Hudnell (Bldg. 200), San Antonio, TX 78226

(Please allow adequate time to Sign-In at the Visitor Control Desk.)

1:15 pm - Project Overview and Location Tour with DISA staff. (No phones or photos allowed.)

3:00 pm - Conclude Site Visit and depart facility.

3. Visitor Access Requirements A Visit Authorization Letter (VAL) is required for all individuals requesting visitor access to the facility. The visit request must be on file with the Data Center San Antonio Security Office at least five (5) calendar days prior to the actual date of the site visit (close of business June 01, 2023). Companies are required to provide a Visit Authorization Letter listing each employee visiting or working at a Data Center facility. The letter must be on company letterhead, signed by the company’s Facility Security Officer (FSO) or responsible POC (Owner, Division Mgr, or Program Mgr) and contain the following information:

1. Company’s Name and Address

2. Name and Address of the Facility to be Visited: DISA Data Center San Antonio

3326 General Hudnell (Bldg. 200), San Antonio, TX 78226

3. Date of Visit: June 07, 2023

4. Purpose of Visit: “Pre-Proposal Site Survey for Security System Upgrade”

5. Contract Solicitation Number: tbd

6. Full Name and Telephone Number of Hosting Facility’s POCs:

Dewain Freeman, Security Manager, (210) 672-3103, dewain.b.freeman.civ@mail.mil Dwight Kilbarger, Security Manager, (866) 271-3242 x1003, dwight.j.kilbarger.civ@mail.mil John Trometer, Facility Manager, (210) 672-3023, john.d.trometer.civ@mail.mil,

7. Visitor’s Name, Social Security Number, Date and Place of Birth, Citizenship, and Clearance Data, if any (clearance level, agency who granted clearance and date granted):

8. Company’s Clearance Data, if any (clearance and safeguarding level, date granted & CAGE code)

9. Company Facility Security Officer or Responsible POC Name, Phone Number, Signature and Date

4. Visit Authorization Letter (VAL) Submission

The VAL will be sent (via e-mail) from the company to the Security Manager at the Data Center site where the work is to be performed. Request responding vendor’s state: “Pre-Proposal Site Visit for Security System Upgrade Project" on the Visit Request e-mail.

Attn:

Pre-Proposal Site Visit for Security System Upgrade E-mail:

disa.jbsa.opa.mbx.security-mgmt-office@mail.mil Special Note:

Due to the COVID-19 Pandemic, the DISA site and all military installations may require that DOD workforce and visitors (military, civilian, and contractors) use cloth face coverings on DOD installations in public areas or workplace settings when physical distancing cannot be maintained.

Cloth face coverings are mandated for use by all military, civilian, and contractor personnel on the military installation per direction of the Secretary of Defense and is required in all DOD facilities worldwide in the following situations: