QA HC102823R0041 San Antonio Security System.docx
DOCX document 32 KB Posted
- Attached to
- San Antonio Security System Federal contract opportunity
- Solicitation number
- HC102823R0041
- Issued by
- Defense Information Systems Agency
About this file
This document contains questions and answers regarding a solicitation for upgrading the security system at a Defense Information Systems Agency facility in San Antonio, Texas. The solicitation seeks proposals to upgrade access control, closed circuit television, and network video recording systems by installing new card readers, cameras, cabling, and servers. Proposers must replace biometric scanners and install fiber optic cable for exterior cameras over 250 feet from buildings. The agency will provide temporary rack space and prefers using the latest Windows and SQL server versions. The deadline was extended one week to allow time for contractors to validate responses.
View the file
Other files for this federal contract opportunity
Show all 15
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Questions from site survey walk through
| 1. | What is the baseline protocol for all camera retention rates? 90 days (Information is in PWS) | ||||||
| 2. | Will all cabling need to be replaced, or can existing cables be used if possible? Not if the existing | cable is Cat.5 or Cat. 6. If existing cable is used, it will need to be tested. | |||||
| 3. | Will there be any fire control replacement? No | ||||||
| 4. | Will the monitor in the server room be replaced as well? Yes | ||||||
| 5. | Are you looking to reuse the same 3 racks in the server room? If there is room available, if not, | new racks will be required. | |||||
| 6. | In the security manager’s office is the SiRcom mass notification system. Will this be replaced or | integrated with the new system? No | |||||
| 7. | For the two outdoor gates, will they be replaced or only interfaced with the newly installed | system? Interfaced with the new system. | |||||
| 8. | What brand are the two outside gates, and what are the specifications of those gates currently? | N/A | |||||
| 9. | 2. RFP section 6.1.4 requires recurring weekly project status meetings. Some members of the | team may be located off-site, can these meetings be conducted electronically in addition to on- | site? Yes | ||||
| 10. | Request the "concept drawings" that were promulgated at the site walk and the "existing record | drawings" discussed in section 6.1.2.2 be sent to interested bidders via DOD SAFE. Yes | |||||
| 11. | Given the complexity of the project, and the short timeline between RFI responses and bid due | date, request a 30 day extension to the bid due date. Contracting to answer | |||||
| 12. | RFP paragraph 5. "Scope" states: "New Cat 6 cabling in purple insulation and installed in | purple | colored conduit is required to support new ACS card readers, CCTV cameras, and NVRs." Yes | ||||
| 12.. | Paragraph 6.1.2.1 states "Existing conduit may be used if appropriately labeled for security | system equipment at both ends." Yes | |||||
| 13. | Paragraph 6.7, "Task 7" states: "Existing Purple color-coded conduit shall be re-used to extent | possible." Yes | |||||
| 14. | Paragraph 6.7.1 "Subtask 7.1" states: "all existing (legacy) datacom cabling that is CAT6 with | purple color coded jacket may remain in use if in good condition." Yes, must be tested. | |||||
| 15. | Request the following clarification regarding existing conduit and cabling: Is re-use of existing | security raceway acceptable? Yes, if appropriately labeled. | |||||
| 16 | If existing raceway is factory "silver" in finish, is the installation of color-coded tape acceptable | to denote security system conduit. Yes | |||||
| 17 | Is re-use of existing cabling acceptable, if existing cable certifies to CAT 6 standard. Yes | ||||||
| 18 | If existing cabling is not purple, but certifies to CAT 6 standards, is phase taping acceptable. Yes- | must be identified on each end. | |||||
| 19. | Paragraph 6.1.5.3 states that outages must be coordinated 3 days prior with the Site Security | Management team. Is an ASI, or similar, document required? Are there any periods where | outages are prohibited? Are outages only allowed outside working hours? The site will submit | the ASI documentation; however outage dates must be provided by the installation contractor. | Outages must be scheduled 30day prior to ASI. ASI’s can be performed on weekends as | scheduled. | |
| 20. | Paragraph 6.1.5.4 defines that travel will be reimbursed in accordance with FAR 31.205-46, | which essentially defines reimbursable travel to Per Diem rates and mileage or actuals. | Contractor has seen previous DISA RFPs provide a "plug number" that must be used in order to | equalize potential bidders' travel estimates. Is there a "plug number" for this RFP? Travel | estimate should be included in the project bid document. Plug numbers should not be used. | ||
| 21 | Is there a preferred location identified for the time sync radio antenna to be installed? | B8:B32. | Location has not been determined yet. | ||||
| 22. | Are laptops acceptable to be connected to the security system for programing related | functions? If so, will the laptops be removable by contractor at the end of the project? Or will | they become DISA property. Laptops can be used but must be vetted by security prior to use. | ||||
| 23. | During the site walk through, the biometric scanners that are to be removed were identified. It | was mentioned that the wall needs to be patched to match existing conditions. Please clarify if | the conduit and cable can remain embedded and abandoned in the wall or does it need to be | removed back to the source? Conduit and cable must be removed back to source. | |||
| 24. | “Paragraph 6.3.3 requires a ""Certified Locksmith"" for installation of high security locks. Is a | manufacturer certified installer considered a ""Certified Locksmith?"" If not, please provide a list | of locksmiths ""certified"" to work in the facility. If they have the proper security clearance. | ||||
| 25. | Please identify the location of the Duress Alarm Button in within Room 161. Location in rm 161 | isn’t known at this time. | |||||
| 26. | Please confirm RFP section 6.3.2.5 is intended for only new crash bars and door lever sets and | not all crash bars and door lever sets in the whole building. Newly installed equipment only. | |||||
| 27. | Do exposed raceways need to be color coded purple as well? Yes | ||||||
| 28 | Does DISA require integration of the IDS system into Lenel OnGuard for monitoring purposes? | No | |||||
| 30. | Is the duress button to be installed to be wired into the existing IDS? No | ||||||
| 31. | Are the recessed door contacts or BMS contacts in need of replacement? If so, what kind of | contact goes in which door? Maintenance contract in place for repairs. | |||||
| 32. | Please confirm the warning beacons are independent of the ACS. If desired, they can be | integrated into the ACS for activation through the OnGuard software. Keep separate. | Comment by KYLE STONESIFER: Keep separate | ||||
| 33 | Paragraph 6.3 calls for IP addressable readers. At this time, IP enabled card readers are not | available. However, authentication can occur via Lenel OnGuard embedded authentication, or | via a Authentication module (which is IP addressable). For reliability, embedded authentication | is recommended, and would not require IP enabled card readers. Authenticate via the Lenel | OnGuard Software | ||
| 34. | Paragraph 6.2.1 indicates that there shall be redundant "networking devices (PoE switches, | etc.)" Does DISA desire two separate PoE switches, even though a camera can only be plugged | into one switch at a time, or is the statement to mean that DISA is desiring redundant power | supplies within the PoE switch? DISA desires two separate PoE switches. | |||
| 35. | Paragraph 6.2.1.4 states the locations of desired ACS workstations, mandates UPS power. Are | UPS powered receptacles available at the locations specified? If not, is the contractor to provide | UPS powered circuits. The four workstations will need to be plugged into individual UPS Power | modules. UPS power for the rack equipment will be connected to the data center UPS power | system. | Comment by KYLE STONESIFER: I believe they are required to provide stand-alone UPS for the work stations. UPS power is available for the racks. | |
| 36. | Is an enrollment reader needed at all 4 Workstations? Yes | ||||||
| 37. | Paragraph 6.2.2 calls for a Lnl-x3300 controller. In other locations, the RFP discusses card | authentication. Lnl-x3300 controllers are not capable of card authentication. A Lnl-X4420 is | needed for authentication. Please confirm the intent is for card authentication, and thus an Lnl- | x4420 is required. Please use Lnl-x4420. | |||
| 38. | Does the facility currently have an OnGuard system ID? Which OnGuard version do you require | to be installed? OnGuard 8.2 is latest version. Is there a current SUSP in place? What is the | System ID? Existing On-Guard system does not exist. Install the latest version. | ||||
| 39 | Does DISA require fingerprint authentication on any doors? No | ||||||
| 40. | Paragraph 6.3.b states to provide door hardware. Is DISA requiring the replacement of ALL | electronic locks, regardless of working condition? Just the hardware/locks identified on the door | schedule. | ||||
| 41. | Please confirm which readers will be the Authenticated readers. Is it the 34 readers with | keypads? Yes | |||||
| 42. | On the Site visit, it was observed that some doors had touch sensitive REX crash bars. Should | these be maintained, or does DISA prefer passive infra-red REX detection, such as the Bosch DS | 160 PIR? | Comment by KYLE STONESIFER: Other sites use PIR. May be something to think about… | |||
| 43. | Please provide a list of strikes and maglocks that are known to be currently non-functional, and | thus in need of replacement. Maintenance contract will replace non-functional items not | affected by this project. | ||||
| 44 | Please provide manufacturer and part number for currently installed maglocks, electric strikes | and PTE/REX buttons. N/A | |||||
| 45. | Paragraph 6.4.2.2 requires a replacement UPS unit. Please provide the make, model, and other | salient characteristics of the existing UPS. Replace with Smart-UPS 3000VA with APC | SmartConnect or similar. | ||||
| 46. | If the system design will use Cisco PoE+U switches instead of injectors, does DISA require a | backup | Cisco Switch? Or does the contractor still provide injectors? Backup Cisco Switch. | ||||
| 47. | Please confirm that existing mounts and monitor arms are to remain, and that this scope is to | replace the monitors only. I doubt the existing mounts can be reused based on different monitor | manufacturer. | ||||
| 48 | Are the video feeds listed for the display in Room 138 the only feeds that are required to be | visible on the display? Is a decoder needed? Each workstation will need to view all cameras. | |||||
| 49. | Contractor recommends keeping the existing servers and storage onsite for 90 days after | removal. Transferring current video to new storage may not be possible. OK | Comment by KYLE STONESIFER: They will be turning over the NVRs to wear we can pull off the footage if we need too, right? | ||||
| 50. | Are there any known existing camera connectivity issues using the existing CAT6 cabling? There | are some cameras with spiced cable. New cable will need to be installed. If using existing cable, | it will need to be tested. | ||||
| 51. | What is the distance from an ACS controller to the furthest authenticated reader. Over 300’. | ||||||
| 52. | Please provide the manufacturer and part number of the existing purple composite access | control wiring to confirm applicability requirements for Lenel imbedded authentication. | Installation contractor should submit the cable type and manufacturer you intend to use. | ||||
| 53. | The RFP does not call for providing new security racks. During the site walk, discussion was had | that DISA could provide temporary rack space while both systems are operational and being cut | over. Please confirm this is still true. There is room in the existing racks to install the new | equipment. If temporary rack space is need, DISA will provide. | |||
| 54. | Can you provide a storage area for equipment. Yes | Comment by KYLE STONESIFER: May need more details on this. They may need to provide their own mobile trailer or connex depending on what they are looking for. | |||||
| 55. | Can you work on weekends or late (passed) normal working hours. On a request only basis. | ||||||
| 56. | Reference Solicitation section 6.2.13 Access Control Server Salient Features. | ||||||
| Are there any DISA imaging requirements for the servers? | |||||||
| Servers shall meet the following minimum requirements: | |||||||
| a. Operating System -- Windows Server 2016 R2 STD, factory install, 2 SKT, 2 VM (min.) | |||||||
| b. Media kit with factory installed STD DGRD | |||||||
| c. Database -- MS SQL Server 2017 STD, NFI | |||||||
| d. With 2016 DGRD media | |||||||
| e. 5 User CALs included with software; no additional CALs required. | |||||||
| f. System Documentation -- CD/DVD | |||||||
| 57. | Reference Solicitation section 6.2.13 Access Control Server Salient Features, the specifications | state the server OS should be 2016. That is an outdated OS, would 2022 be acceptable? Please | use the latest operating system. | ||||
| 58. | Reference Solicitation Section Task 3 - Access Control System (ACS) Upgrade. Is there a specific | IP range that is needed for the project? No | |||||
| 59. | What is the existing video management system? Not relevant. | ||||||
| 60. | Reference Solicitation Section 6.2.1.4 | Access Control Main Workstation – | |||||
| Is one workstation going to be a visitor management system? If so, where? Most likely at the | building entrance. | ||||||
| 61. | Reference Solicitation section 6.3.1 Subtask 3.1 – Card Reader Installation | ||||||
| Which card readers need to have low frequency, or do all? I believe all card readers use the | same frequency. Is there a reason why they shouldn’t be the same or use a higher | frequency? | |||||
| 62 | 55.Reference Solicitation section 6.3.1 Subtask 3.1 – Card Reader Installation | ||||||
| Does the government want all readers to have contact ability? If not, how many are supposed to | have contact ability? Yes | ||||||
| 63. | Reference Solicitation section 6.3.1 Subtask 3.1 – Card Reader Installation | ||||||
| Does the government intend to use Authentication Modules (PAM) on this build? Yes. | |||||||
| 64. | Reference Solicitation section 6.3.2 Subtask 3.2 – Door Locking and Release Hardware | ||||||
| Is the system failsafe or fail secure or a mixture of both? Depends on the area. | |||||||
| 65. | Reference Solicitation section 6.7 | Task 7 – Cabling and Conduit Installation | |||||
| Does the government want all conduit to be EMT or can it be flex? EMT | |||||||
| 66. | Reference Solicitation section 6.4.5 Subtask 4.5 – Monitors Upgrade. | ||||||
| Will existing wall mounts work for the new video monitor requirements? No | |||||||
| Reference the solicitation pg 69, past performance subfactor – “For the past performance | efforts cited, the contractor shall be the prime contractor on at least two of the efforts”. Is this | to be interpreted that the proposing team must have been prime of past performance efforts | cited? Or does this mean the proposing prime of a team must have been a prime contractor? | Contracting to answer (DITCO) | |||
| 67. | Subsequent to questions being answered, proposing vendors will need to validate any details | with original equipment manufacturers specifications and subsequent submittals. Realizing this | Is an external exercise, respectfully request a 1-week extension minimally for vendors to cross | reference answered questions. DITCO |
| 68. | Will racks need to be replaced? No | ||||||
| 69. | Cameras that are remote from the building - do they have 120VAC power? Not sure. | ||||||
| 70. | Can new ACS panels be wall mounted in the Data Room? Yes | ||||||
| 71. Per Appendix A, Page #: ACS Door Schedule, It was mentioned at the site survey that all | biometric readers are to be removed and the wall to be patched to match the exisitng | conditions. Although the term BIO is listed in the provided ACS Door Schedules legend it does | not appear in the schedule at any door; nor on any floorplan. Will the customer please provide | an updated list including the location of all such readers. The biometric scanners are shown on | the door drawings. | ||
| 72. | Per Solicitation section number 6.3.1.1 on page 10, This section states, "...contact card readers." | Which card readers should be contact card readers? The contact card readers are shown on the | door drawings. | ||||
| 73. | Per Solicitation section number 6.3.1.1 on page 10, This section states, "...wiegand or strong | authentication." Wiegand will not transmit FIPS compliant authentication data. Please confirm | all card reader communications should be FIPS compliant and not wiegand. FIPS | ||||
| 74. | Per the Solicitation scope on page 4, This section states, " …New Cat 6 Cabling in purple | insulation and installed in purple color-coded conduit is required to support new ACS Card | Readers, CCTV Cameras, and NVRs." Large chases identified in the drawings as 4" conduits were | noticed during the walk through as being installed below the ceiling. Is it the customers | intention that the contractors run all new, above ceiling, conduit and cable to every reader and | every camera? Existing conduit and cabling can be used if DISA requirements are met. New | conduit and cabling shall be installed above the ceiling. |
| 75. | If so, Will the below ceiling conduit be empty and required to be removed under this contracts | scope? If the conduit was part of the existing ACS system and is empty, it needs to be removed. | |||||
| 76. | Per the Solicitation scope on page 4, It was noticed during the walk through that the exterior | camera poles are ladened with multiple junction boxes yet the drawings show only CAT6 | running to them. (Just a few with connections to LV provided from within the building) Based | on the environment and distance fiber optic cable is recommended for all exterior pole cameras. | Is it the customers intent for all existing cables to each exterior pole be replaced with fiber | rather than the stated CAT6? If digital cameras, Cat 6 must be used for PoE. | |
| 77. | Per the Solicitation scope on page 4, Is it the customers intention to have all camera junction | boxes on the poles removed and the poles "patched" in some way? If the j-boxes can be reused, | use them. If not, leave in place. | ||||
| 78. | Per the Solicitation scope on page 4, According to the drawings, the guard house includes | readers and cameras and therefore is in scope for this project. IAW question 6 has the network | been extended via fiber to this location or is the customers intent that the contractors install | fiber to this location to support the new cameras and readers? Fiber can be used if the distance | is 250’ or greater with appropriate optical converter. | Comment by KYLE STONESIFER: I believe they make converters. OGD uses fiber on all their cameras. Need a converter on both ends. | |
| 79. | Per the Solicitation scope on page 4, IAW question 8 the guard house also includes an intercom. | This is not addressed in the documents but is assumed to be in the same condition as the rest of | the system as well as being integrated to the same. Will the customer be adding this single | intercom to the scope.? No | |||
| Note: Fiber can be used for outside cameras and cable lengths greater than 250’ with | appropriate optic converter. |
File details come from the government source that posted it. Updated .