Pre-Proposal Mtg Agenda~4.pdf
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- Solicitation number
- SPD126-SPDAD-6116
- Issued by
- San Bernardino County, California
About this file
This is a pre-proposal meeting agenda document from the San Bernardino County Department of Public Works - Special Districts for an on-call professional Storm Water Pollution Prevention Plan (SWPPP) services solicitation (RFP No. SDD-061 / SPD126-SPDAD-6116). The County is seeking qualified contractors to provide SWPPP services on an on-call basis. A pre-proposal conference is scheduled for November 20, 2025, at 10:00 a.m. to discuss the scope of work, proposal submission requirements, and evaluation process. Proposals are due by Tuesday, December 16, 2025, at 3:00 p.m., with a questions deadline of December 4, 2025, at 4:00 p.m. The solicitation is anticipated to result in multiple contract awards with a five-year contract term. Proposers must register on ePro prior to submission and may submit proposals either through the ePro platform or via hard copy on a thumb drive.
Proposals must include a completed cover page (Attachment A), follow the specified proposal format outlined in Section VI-B of the RFP, include signed RFP addenda or amendments, and be accompanied by a separately sealed cost/fee proposal (Attachment E) clearly marked with the RFP number and proposer name. Prevailing wage requirements and State DIR registration per SB 845 apply to this solicitation. The County's evaluation process includes an initial completeness review, evaluation committee review with reference checks, and final selection, with Board of Supervisors approval required before contract award. Selected contractors must provide current W-9 forms and comply with insurance requirements and licensing/certification standards. Work under the contract will be issued through task orders with itemized invoicing and direct deposit payment options available.
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Text version
bSan Bernardino County
DEPARTMENT OF PUBLIC WORKS - SPECIAL DISTRICTS
Administrative Office Project Management Division 222 W. Hospitality Lane, Second Floor, San Bernardino, CA 92415-0450
Phone: (909) 386-8800
ON-CALL PROFESSIONAL STORM WATER POLLUTION PREVENTION PLAN (SWPPP)
SERVICES
RFP No. SDD-061 / SPD126-SPDAD-6116 NOVEMBER 20, 2025 – 10:00 a.m.
PRE-PROPOSAL CONFERENCE AGENDA
1. INTRODUCTIONS
2. RFP BACKGROUND AND SCOPE (RFP Section V.):
A. Overview of Scope of Work/Scope of Services B. Exhibit A – Prevailing Wage Requirements/SB 845/State DIR Registration
3. PROPOSAL SUBMISSION (ePro registration required prior to Proposal Deadline):
A. Proposal Deadline: Tuesday, December 16, 2025, at 3:00 p.m.
B. Proposal Preparation & Packaging:
Attachment A - Cover Page, shall be used as the “first page;”
Section VI – B. Proposal Format RFP Addendum/Amendments MUST be signed and submitted with Proposal
C. Submission (Section VI of the RFP):
Proposal: Two ways to submit: (1) upload through ePro or (2) submit via hard copy (thumb drive) by mail or in person to the RFP contact.
Attachment E – Cost/Fee Proposal: Upload on ePro or submit in person or by mail (electronic thumb drive). Complete Attachment E in addition to company/firm fee schedule, to be provided in separate, sealed envelope labeled “Cost/Fee Proposal Sheets” with RFP Number and Title and the name of the proposer clearly marked on the outside. Make sure to add the firm’s name to the top of the Cost/Fee Proposal (Attachment E). If uploaded on ePro, upload as a separate attachment.
5. COUNTY EVALUATION & AWARD PROCESS:
A. Initial Proposal Review to Ensure package is complete;
B. Evaluation Committee Review per Section VII. References will be checked.
C. Final Selection of Contractors (probable multiple selections) D. Notice of Intent to Award (contractors to provide current W-9) E. Recommendation of Contract Award – Board Approval Required
6. CONTRACT AWARD / ISSUANCE PROCESS:
A. BOS Contract Approval Required
B. Five (5) Year Contract Term C. Insurance Requirements & Annual Updates D. Contractor Licensing/Certifications
7. WORK ORDER ISSUANCE & PAYMENT PROCESS:
A. Request for Project/Task Quotes B. Task Order Issuance and Approvals, NTP C. Invoice – Itemized D. Direct Deposit Program
8. Q & A
A. Questions Deadline: December 4, 2025 – 4:00 p.m.
9. PROPOSALS DUE:
Tuesday, December 16, 2025, at 3:00 p.m. DON’T BE LATE, as there are NO Exceptions.
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