Amendment 1~1.pdf

On-Call Professional Storm Water Pollution Prevention Plan (SWPPP) Services Page 1 of 7 Addendum No. 1

SAN BERNARDINO COUNTY

DEPARTMENT OF PUBLIC WORKS

SPECIAL DISTRICTS

ADDENDUM NO. 1

ON-CALL PROFESSIONAL STORM WATER POLLUTION PREVENTION PLAN

(SWPPP) SERVICES

RFP No. SDD-061 / SPD126-SPDAD-6116

December 1, 2025

This addendum is being released for the above referenced Request for Proposal (RFP), hereby amending the RFP document in the following manner only:

All provisions of this Addendum No. 1 are hereby incorporated into the RFP document.

1. ITEM NO. 1: RFP – SECTION V – ADDITIONAL REQUIREMENTS

DELETE:

The Consultant’s Project Manager (PM) shall be a registered civil engineer, land surveyor or geologist licensed in the State of California and must possess proper CASQA certifications with minimum of five (5) years of experience after obtaining registration and certifications. The PM shall have the responsibility and authority to act on behalf of the

Consultant. The PM shall have the responsibility to deliver a quality project on time and within budget. Also, the PM shall have the overall responsibility for directing the project team during the development and execution of this project as well as communicating with the County staff and documenting the progress and decisions made during the entire project. This involves all aspects of project management including financial performance, schedule and quality control.

ADD:

surveyor, or geologist licensed in the State of California and must possess proper

CASQA certifications or equivalent SMARTS self-certification with a minimum of five

(5) years of experience after obtaining registration and certifications. The PM is required to hold either a QSD/QSP or QISP qualification, while the remaining required certification may be met by other qualified project team members. The PM shall have the responsibility and authority to act on behalf of the Consultant and shall be responsible for delivering a quality project on time and within budget. The PM shall also have overall responsibility for directing the project team during the development and execution of the project, communicating with County staff, and documenting progress

On-Call Professional Storm Water Pollution Prevention Plan (SWPPP) Services Addendum No. 1 Page 2 of 7 and decisions made throughout the project, including all aspects of project management such as financial performance, scheduling, and quality control.

2. ITEM NO. 2: RFP – SECTION VI. – B. 6. LICENSE, PERMITS, AND/OR

CERTIFICATIONS

Provide copies of all licenses, permits and/or certifications in Attachment C as required under Section X. TERMS AND CONDITIONS Paragraph A, 21. The

Consultant’s Project Manager (PM) shall be a registered civil engineer, land surveyor or geologist licensed in the State of California and must possess proper California

Stormwater Quality Association (CASQA) certifications.

Provide copies of all licenses, permits and/or certifications in Attachment C as required under Section X. TERMS AND CONDITIONS Paragraph A, 21. The

Consultant’s Project Manager (PM) shall be a registered civil engineer, land surveyor or geologist licensed in the State of California and must possess proper California

Stormwater Quality Association (CASQA) certifications or equivalent SMARTS self-certification, and may hold either a QSD/QSP or QISP qualification, provided the remaining required certification is held by other qualified project team members.

3. ITEM NO. 3: RFP – SECTION X. – A. 21. LICENES, PERMITS, AND/OR

CERTIFICATIONS

surveyor or geologist licensed in the State of California and must possess proper

CASQA certifications surveyor or geologist licensed in the State of California and must possess proper

CASQA certifications or equivalent SMARTS self-certification, and may hold either a

QSD/QSP or QISP qualification, with the remaining required certification met by other qualified project team members.

4. ITEM NO. 4: RFP – SECTION I. – A. RFP EXHIBITS

ADD: EXHIBIT H - PUBLIC SERVICE REQUEST FORM

Addendum No. 1 Page 3 of 7

5. ITEM NO. 5: RFP – SECTION II. – PROPOSAL TIMELINE

This item is to remove the mandatory meeting requirement.

Release of RFP November 06, 2025

Mandatory Proposal Conference November 20, 2025; 10:00 a.m.

Deadline for Submission of Questions December 4, 2025; 4:00 p.m.

Deadline for Proposals December 16, 2025; 3:00 p.m.

Date for Tentative Contract Award February 2026

Proposal Conference:

A mandatory Proposal conference will be held:

Microsoft Teams Need help?

Join the meeting now Meeting ID: 216 989 658 371 Passcode: JD6bf6nx

Dial in by phone +1 661-568-6806,,791809205# United States, Santa Clara Find a local number Phone conference ID: 791 809 205#

Attendance at the conference is mandatory. No Proposal will be accepted from any Proposer who fails to attend the Proposal conference.

Questions regarding the contents of this RFP must be submitted in writing in ePro on or before the Deadline for Submission of Questions. All questions will be answered and both the question and answer will be posted as an Addendum to the RFP in ePro.

Release of RFP November 06, 2025

Proposal Conference November 20, 2025; 10:00 a.m.

Deadline for Submission of Questions December 4, 2025; 4:00 p.m.

Deadline for Proposals December 16, 2025; 3:00 p.m.

Date for Tentative Contract Award February 2026

Proposal Conference:

A Proposal conference will be held:

Microsoft Teams Need help?

Join the meeting now Meeting ID: 216 989 658 371 Passcode: JD6bf6nx

Dial in by phone +1 661-568-6806,,791809205# United States, Santa Clara https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzYzZTZlYzYtYTNhMS00NDA1LThjMzEtNGVmMjY2NjYwMjRk%40thread.v2/0?context=%7b%22Tid%22%3a%2231399e53-6a93-49aa-8cae-c929f9d4a91d%22%2c%22Oid%22%3a%2250c0f794-fa05-41e5-8d86-23bdf1fc1543%22%7d tel:+16615686806,,791809205 https://dialin.teams.microsoft.com/79918c0c-079d-433b-ace1-5102e02b9197?id=791809205 https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzYzZTZlYzYtYTNhMS00NDA1LThjMzEtNGVmMjY2NjYwMjRk%40thread.v2/0?context=%7b%22Tid%22%3a%2231399e53-6a93-49aa-8cae-c929f9d4a91d%22%2c%22Oid%22%3a%2250c0f794-fa05-41e5-8d86-23bdf1fc1543%22%7d tel:+16615686806,,791809205

Addendum No. 1 Page 4 of 7

Find a local number Phone conference ID: 791 809 205#

Questions regarding the contents of this RFP must be submitted in writing in ePro on or before the Deadline for Submission of Questions. All questions will be answered and both the question and answer will be posted as an Addendum to the RFP in ePro.

The above items modify the RFP document in the manner prescribed in and in that manner only.

All other RFP items will remain as originally intended.

QUESTIONS AND ANSWERS

1. Question: Per RFP Sec. V. C., does the PM that is a CA licensed civil engineer (PE), land surveyor, or geologist (PG) and possess proper CASQA certifications requirement mean that the PM is not self-certified as a QSD/P and/or QISP through SMARTS? In order to possess CASQA certifications for QSD/P, they need to hold an underlying certification or complete an approved training course as outlined in the 2022 CGP, and report continuing education requirements through the CASQA portal, qualified self-certified professionals will report their info through SMARTS not CASQA. Likewise, for the QISP, the PE/PG/Land

Surveyor do not need to take the QISP training course and pass the test, only certify that they are knowledgeable and working within their area of expertise of their PE/PG/Land

Surveyor License.

Answer: Per this addendum, both CASQA-issued certifications and SMARTS self-certifications are acceptable for meeting the QSD/QSP and QISP qualification requirements.

2. Question: Does the PM need to hold both a valid CASQA certification of QSD/P and QISP, or can the PE/PG/Land Surveyor PM hold one of those and have the supporting credentials to round out the requirements by the team?

Answer: Per this addendum, the PM only needs to hold either a QSD/QSP or QISP credential, and the remaining certification may be covered by qualified supporting staff.

3. Question: Does the County have a specific laboratory that samples need to be dropped for the analysis or is the Consultant to use Subconsultants?

Answer: The County does not have a designated laboratory for sample analysis. The

Consultant shall be responsible for providing this service and may use qualified

Subconsultants to perform all required laboratory testing.

4. Question: Per RFP Sec. V.B.7., does the Consultant provide the installation and maintenance?

Answer: Consultants are only to provide inspections and recommendations.

https://dialin.teams.microsoft.com/79918c0c-079d-433b-ace1-5102e02b9197?id=791809205

Addendum No. 1 Page 5 of 7

5. Question: Is the Cost part of the evaluation? Why is it due with the proposal?

Answer: Per RFP Sec. VII. Evaluation, the Evaluation panel will review the proposal based on qualifications and experience, technical review, and references. Cost is not part of the scoring or evaluation. However, a separate fee proposal must still be submitted at the same time. This allows us to attach the fees to the contract that will go to the Board for approval.

6. Question: Are the services under the contract applicable to prevailing wage requirements?

Answer: Based on the scope as currently defined, the work does not fall under activities that would trigger prevailing wage requirements under California Labor Code. If the scope changes to include any public works construction, alteration, demolition, installation, repair, or maintenance as defined by state law, prevailing wage requirements may apply.

7. Question: Is this a new contract? If existing, please identify the consultants on the current on-call list.

Answer: This will be a new contract and the first time the Department of Public Works – Special Districts procures these on-call services.

8. Question: What criteria will the County use to determine the consultant most qualified and best fitting the specific SOW? How big of a consideration will consultants' estimated costs to complete the PSR scope of work be in the County's selection?

Answer: Please review RFP Section VII. Evaluation for the determinations. Per this addendum, Exhibit H is to be added as an Exhibit to include the PSR sample. Estimated costs are not to be considered during the County’s selection.

9. Question: Is the contract term for the estimated budget of $1M per contract the entire 4 years and 4 months or some other length?

Answer: This contract is estimated to go to the board in February 2026 and to expire June 30, 2030.

10. Question: Is the RFP stated $1M budget estimate per contract or for all work issued under all contracts issued pursuant to this RFP?

Answer: Each selected Consultant will be issued a $1,000,000 on-call contract for the contract term. As stated in the RFP, It is important to emphasize that because the resulting contracts are for on-call services, the resulting contracts will not guarantee a minimum amount of work, or any work at all.

Addendum No. 1 Page 6 of 7

11. Question: Please clarify what CASQA certifications are required for the consultants project manager.

Answer: Please review this addendum regarding certifications in items 1-3.

12. Question: Will the County consider revising the list of qualifications required for the consultants project manager to also include individuals with current CASQA certification as a

Trainer-of-Record (ToR) or QSD with a minimum of 5 years of relevant experience?

Answer: The county has revised the list qualifications and it is clearly stated per this addendum in items 1-3.

13. Question: As San Bernardino County is the largest county by area in the continental US, would the County please clarify what is meant by the RFP's requirement to provide 3 references from other entities, preferably public agencies, of same or similar size as the County"?

Answer: References should include other government entities. While references from San

Bernardino County are acceptable, ideally the County is seeking references from agencies of similar size and complexity—such as neighboring counties (e.g., Riverside, Los Angeles, Orange) or larger cities (e.g., City of San Diego, City of Los Angeles). These examples reflect the scale and scope comparable to San Bernardino County.

14. Question: Will the names and contact information for all participants at the mandatory pre-proposal meeting be posted on epro?

Answer: This will be provided as an attachment titled Proposal Meeting Sign in Sheet.

15. Question: On page 13 of the RFP, it asks for a cost proposal to be enclosed in a "separately sealed and labeled envelope". Please confirm that if submitting electronically, the fees are to be submitted electronically as well and if they should be uploaded as a separate document from the proposal on included in one file.

Answer: Per the RFP section VI. A.5., the fees are to be uploaded as a separate attachment or in a separately sealed and labeled envelope. Envelope shall be labeled “Cost/Fee

Proposal Sheets”.

ENCLOSURES:

• Pre-Proposal Mtg Agenda

• Proposal Meeting Sign in Sheet Sign in Sheet

QUESTIONS NOTICE

Addendum No. 1 Page 7 of 7

Deadline for Submission of Questions is December 4, 2025 by 4:00 p.m. and should be posted on ePro or emailed to Thalia Hernandez at thalia.hernandez@dpw.sbcounty.gov. Answers will be posted shortly thereafter as an Addendum.

REMINDER: BID DUE DATE

In accordance with Addendum No. 1 of this RFP, the deadline for proposals for the On-Call Professional Storm Water Pollution Prevention Plan (SWPPP) Services is on December 16, 2025, at 3:00PM.

By my signature hereunder, I acknowledge receipt of Addendum No. 1 and I fully understand the intent and detail of Addendum No. 1, which I have considered in my preparation of the attached proposal.

Proposer’s Signature Date

ISSUE DATE: December 1, 2025

THALIA HERNANDEZ, Staff Analyst II

Department of Public Works - Special Districts

Project Management Division mailto:thalia.hernandez@dpw.sbcounty.gov