Pre-Proposal Mtg Agenda - Otsego Lake SP Sewer-Electric-TS Bldg 751-23008-GAG 230201.pdf

RFP 751/23008.GAG

PRE-PROPOSAL MEETING

Project Name: Department of Natural Resources / Parks & Recreation Division

Otsego Lake State Park - Sewer, Electric, & Toilet-Shower Upgrades

File Number: 751/23008.GAG

Sigma Codes: Index 5316 / Appn TC31230 / Program 30005105

Date: Wednesday, February 1, 2023, at 2:00pm

Agenda Items:

1. Introductions and Attendance List:

--Gerald Gregorski / DTMB Project Director

--Ken Dao / DTMB Field Rep

--Ronda Osga / DNR Planner

--Richard Hill / DNR District Supervisor

--Jeffrey Clarke / DNR State Park Supervisor

--Spence Brothers / Construction Manager

2. Request for Proposals – Not-to Exceed/Billable Rate RFP, with part I technical portion and part II cost portion.

a. Technical – The PSC should use the format outlined in section II-1 through 6. It is important that the PSC has a thorough understanding of the Statement of the

Problem, a complete and feasible Work Plan/Schedule and displays related project experience.

b. Cost – The PSC should use the professional fee plus reimbursables format – see section III-2-A, B, C of RFP for sample. The Phase Summary Format shown in section III-2-D should list all phases including consultant’s fees and reimbursable fees listed in the appropriate phase with a total at the bottom.

c. Proposal must include all phases (400, 500, 600, 700).

3. Submit Proposals to the issuing office through Sigma VSS:

a. Certification Regarding Debarment, Suspension, and other Responsibility Matters

b. Certification of a Michigan Based Business

c. Proposal responses are to be uploaded to SIGMA VSS only, no other submission is required. Please enter the total cost for all phases as bid amount.

d. Please remember that individual attachments can be no larger than 6mb.

e. If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov or sigma-vendor@michigan.gov

f. Vendors are reminded to keep our office apprised of SIGMA VSS issues and to include your SIGMA ticket number when communicating with our office. Emailed submissions will need prior DCD approval and will be handled on a case-by-case basis. Approved emailed submissions MUST be received prior to 2:00 p.m.

deadline to be considered.

4. Project Scope of Work Description:

This project entails sewer, electric, and toilet/shower building replacements and upgrades. Over the years, these systems have been modified and updated as buildings were replaced or added to the site. Many of these systems have exceeded their intended design life and need to be updated to meet current codes. The park campground electric distribution system was last updated in 1987. The electrical system provides shared pedestals between sites which do not meet the demands of today’s camping public. In addition, there is a need for 50-amp power for larger recreational vehicles. The north toilet/shower building was constructed in 1975. Its plumbing systems are becoming outdated with plumbing parts that are difficult to find and the building does not meet current ADA accessibility requirements.

Phases 400-500-600-700.

All work must be coordinated and integrated with the Construction Manager.

See the following posted Reference Documents for additional information:

Otsego Lake ARPA Project Statement-final.doc – See Attached

E98_Topographic map_1.12-1935.pdf

E107_SANITATION STATION PLANS_08.19.1965.pdf

E109_Campground Electrical (North & South) As-built_1.1.1987.pdf

Otsego Lake State Park CG-Map.pdf

U1_Utilities(sheet1)_1987.pdf

5. Pre-Proposal Site Visits:

a. A site walk-through will follow this meeting

b. The park is open to the public and all proposers are invited to visit the site at their convenience before finalizing their proposals.

c. Photographs are allowed.

6. Schedule:

a. Proposals are due on Thursday, February 23, 2023, at 2:00pm.

b. Questions are due in writing by Thursday, February 16, 2023, at 2:00pm.

c. The federal ARPA construction funding must be encumbered by December 2024 and fully billed by December 2026.

7. Budget:

a. The final project construction budget estimates will be developed by the Professional during the design phases and in coordination with the

Construction Manager.

8. Special conditions:

a. None

9. Questions / Comments

10. Tour / Walk-through

DNR PARKS AND RECREATION DIVISION

Otsego Lake State Park

Sewer, Electric and Toilet/Shower Replacement and Upgrades Project Statement, September 2022

The DNR Parks and Recreation Division (PRD) is requesting assistance with the Otsego Lake State Park sewer, electric, and toilet/shower building replacement and upgrades. It is anticipated all work associated with this project will occur in a coordinated fashion at the same time.

PROJECT BACKGOUND:

Otsego Lake State Park is located along old US 27 just south of Gaylord, in Otsego County Michigan. The area is known for its great fishing, lake side picnic area, and more than a half-mile of sandy beaches. The park features a 156-site campground, picnic shelters, mini cabin, fishing pier and boat launch.

Many of the park sewer systems were constructed in the mid-1930’s. All park buildings and the sanitation station are connected to a combination of dosing chambers, septic tanks, and drain fields.

Over the years these systems have been modified and updated as buildings were replaced or added to the site. The last upgrade was in 2011 when the south campground toilet/shower (T/S) building and drain field was replaced. Many of these systems have exceeded their intended design life and need to be addressed to provide updated facilities that meet current codes. The park campground electric distribution system was last updated in 1987. The electrical system provides shared pedestals between sites which do not meet the demands of today’s camping public. In addition, there is a need for 50-amp power for larger recreational vehicles. The north toilet/shower building was constructed in 1975. Its plumbing systems are becoming outdated with plumbing parts difficult to find and the building does not meet current ADA accessibility requirements.

PROPOSED SCOPE OF WORK:

Interested bidders shall provide a complete PSC Proposal for all required Professional Services to evaluate for removal, replacement and upgrade existing park sewer distribution system, campground electrical distribution system and north toilet shower building. Consulting services shall follow the State of Michigan, Department of Management and Budget Contract for Professional Services and DMB Facilities Administration, Design and Construction Division policies and procedures for the development of Contract Bid Documents and Construction Administration. phase 400 - 700 services as required to produce selected improvements including advantages and disadvantages of options, option cost comparisons, and comparative life cycle considerations with a professional recommendation for DNR and DTMB consideration.

Proposals shall include evaluation of north toilet room replacement vs full hook up (water, sewer) for campsites 34-79. Include preliminary assessment and schematic design and estimate of cost to demolish existing north campground, north toilet/shower building and provide individual campsite water and sewer service to approximately 46 campsites within the campground in lieu of new toilet shower building.

All design alternatives shall be based on and take into consideration State and Federal Barrier Free Standards, EGLE campground rules and permit requirements, State and Federal Environmental permits and requirements and State of Michigan License and Regulatory Affairs construction codes and permitting.

The successful consultant shall provide brief bi-weekly design progress updates for the project team.

The successful consultant shall provide brief bi-weekly design progress updates for the project team.

Professional services for Otsego Lake State Park shall include but are not limited to:

Sewer System:

• Sewer system analysis and recommendations for upgrades including planning, design, permitting and contract document preparation including construction oversight.

• Evaluation for upgrade or replacement all existing sewer distribution lines, manholes, tanks, dosing chambers and pumps.

• Provide as necessary hour meters and/or waste monitoring system to meet EGLE reporting requirements.

• New connections to existing toilet shower buildings, sanitation station, bathhouse, community building, and park HQ.

• New sanitary connection for Host site in south campground.

• Evaluation for upgrade if determined necessary the existing park sewer lines and lift stations

• All new distribution lines shall be directly bored to minimize environmental impact and campsite restoration.

Water Distribution

• Extension of water distribution system and add water spigot at Host site in south campground.

Electric Distribution:

• Electric system analysis and recommendations for upgrades including planning, design, permitting and contract document preparation including construction oversight

• Electrical services and new Switchboard Panels shall be sized to accommodate connected electrical loads and to meet the minimum quantity (20%) of 50A camper pedestals will be installed to meet current National Electrical Code requirements.

• Provide additional cost breakdown and analysis to increase the number of 50A pedestals to 26%.

• Provide a circuit breaker for the toilet-shower building feed of increased capacity to accommodate future renovations.

• Provide new feeds as necessary for proposed sanitary improvements, existing fish cleaning station, bath house, community building. The toilet shower feeds and circuit breaker to be sized with additional capacity for future replacement.

• Increase the electrical service and distribution panel capacity for campground to meet current code requirement. Include Surge Protection Devices to protect against voltage spikes, transients, lightning strikes and to aid in protecting camper owned electronic equipment will be installed in each distribution panel.

• All feeders to camper pedestals and camp buildings will be installed in conduit to meet current installation practices and to provide a more maintenance friendly system for future use.

• Site Improvements shall include but not be limited to the following:

o Provide updates to 5% of the existing campsites sites to meet the requirements for ADA access according to the Outdoor Developed Areas Guide.

o Provide design assistance to DNR staff to accommodate required grading of campsites to aid in providing additional useable campsite camping area.

• Additional Electrical Considerations:

o All campground electric system conductors are intended to be aluminum/copper.

o All new electric distribution conduit and conductors shall be directly bored to minimize environmental impact and campsite restoration.

o All conduit and conductors are desired to be installed a minimum of 30 inches below grade and traceable.

Toilet/Shower Building:

• Remove and replace existing north toilet/shower building.

• Soil borings topographic survey in support of the proposed toilet/shower buildings.

• Evaluation and integration of standard toilet plans to incorporate site specific details including recommendations for improvements.

• Site improvements shall include but not be limited to the following:

o Accessible walkways o Parking spaces

GENERAL REQUIREMENTS:

• Preparation and submission of all required permit applications and permit application fees including but not limited to EGLE, LARA, EGLE Campground Unit, SESC shall be included.

• A minimum of 3 face to face project team meetings with meetings likely to be Project kick off meeting and site analysis, Phase 400 50% and Phase 500 50%.

• All potential bidders are required to have a Unique Entity Identifier (UEI) registered in

SIGMA.

• Include in your Phase 400 or 500 reimbursable line items for the following Allowance(s) o Permitting Allowance: $2500 o Testing Allowance: $2500

REFERENCE DOCUMENTS:

• E98_Topographic map_1.12-1935

• E107_SANITATION STATION PLANS_08.19.1965

• E109_Campground Electrical (North & South) As-Built_1.1.1987

• U1_Utilities (sheet1)_1987

• Otsego Lake State Park CG-Map

Standard Toilet Shower Plan and Specifications and all existing park utility drawings will be made available to the successful bidder including sewer distribution, water distribution and electric distribution.

PROJECT SCHEDULE:

The camping use season is from April 1st – October it is anticipated that the consulting data collection and planning may take place in a coordinated and conscientious manner during this time frame as needed.

A proposed project schedule shown in weeks shall be provided as part of the proposal submission.

Biweekly PSC progress updates will be required for the project team.

DNR Parks and Recreation Regional Field Planner is Ronda Osga (989) 619-64