Pre-Proposal_Meeting_Participants_2-12-2026.pdf
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- Attached to
- Live Event Ticketing Software Platform
- Solicitation number
- 2026-034
- Issued by
- Los Angeles County, California
About this file
Pre-Proposal Meeting Participants Summary
This document is a pre-proposal meeting attendance record for Mt. San Antonio College's Request for Proposal 2026-034 for a Live Event Ticketing Software Platform. The mandatory pre-proposal meeting was conducted on February 12, 2026, from 12:57 PM to 1:16 PM via Zoom, hosted by Danielle Calhoun (dcalhoun2@mtsac.edu). The meeting lasted approximately 20 minutes and was attended by 19 participants, including College representatives such as Brandin Bowman, Bryan Ross, Stephanie Shultis, Asfandyar Tareen, Cynthia Parks, and multiple vendor representatives from companies including Bridget Boadi/InEvent Inc., Concourse Tech Inc., vFairs, and GO-OUT. The RFP follows a strict timeline with a Request for Information cutoff on February 26, 2026, at 2:00 PM, proposal submissions due March 3, 2026, at 2:00 PM, optional demonstrations and interviews on March 25, 2026, award recommendation on March 27, 2026, and contract commencement on May 14, 2026. The contract term is three years with options to renew for two consecutive one-year terms, with firm pricing required for the first year and annual adjustments permitted up to the LA/Riverside Consumer Price Index thereafter.
The College anticipates annual ticket sales of approximately 50,000 paid tickets valued at $475,000, plus 11,000 free commencement tickets, with significant volume occurring at signature events including the Mt. SAC Cross Country Invitational and Mt. SAC Relays. The RFP contains no identified incumbent vendors and includes no specific set-aside restrictions, though vendors may voluntarily disclose minority and disadvantaged business certifications. Vendor requirements include three references, demonstrated financial stability, WCAG 2.1 Level AA accessibility compliance, Section 508 compliance, and PCI DSS Level 1 certification for payment processing. Evaluation criteria weight vendor experience at 15%, scope of work evidence at 25%, methodology and approach at 20%, timeline and duration at 10%, total cost of ownership at 20%, and understanding of Mt. SAC campus needs at 10%. The College reserves the right to reject any or all proposals and requires vendors to maintain Commercial General Liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, plus Professional Liability and Cyber Liability coverage of $1,000,000 to $2,000,000.
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Topic ID Host Duration (minutes) Start time End time Participants Live Event Ticketing Software Platform - RFP 2026-034 Mandatory Pre-Proposal Meeting 87164402142 Danielle Calhoun (dcalhoun2@mtsac.edu) 20 2/12/2026 12:57 2/12/2026 13:16 19
Name (original name) Email Join time Leave time Duration (minutes) Guest In waiting room Danielle Calhoun dcalhoun2@mtsac.edu 2/12/2026 12:57 2/12/2026 13:16 20 No No Fireflies.ai Notetaker Brittan 2/12/2026 12:57 2/12/2026 12:58 2 Yes Yes Brittany Rey 2/12/2026 12:58 2/12/2026 12:58 1 Yes Yes Fireflies.ai Notetaker Brittan 2/12/2026 12:58 2/12/2026 13:16 19 Yes No Brittany Rey 2/12/2026 12:58 2/12/2026 13:16 19 Yes No Brandin Bowman (he/him/his) bbowman@mtsac.edu 2/12/2026 12:58 2/12/2026 12:59 1 No Yes Bryan Ross 2/12/2026 12:59 2/12/2026 12:59 1 Yes Yes Brandin Bowman (he/him/his) bbowman@mtsac.edu 2/12/2026 12:59 2/12/2026 13:16 18 No No Bryan Ross 2/12/2026 12:59 2/12/2026 13:16 18 Yes No Stephanie Shultis 2/12/2026 12:59 2/12/2026 12:59 1 Yes Yes Asfandyar Tareen 2/12/2026 12:59 2/12/2026 12:59 1 Yes Yes Stephanie Shultis 2/12/2026 12:59 2/12/2026 13:16 18 Yes No Asfandyar Tareen 2/12/2026 12:59 2/12/2026 13:16 18 Yes No Elizabeth's Notetaker (Otter.ai) 2/12/2026 13:00 2/12/2026 13:00 1 Yes Yes Elizabeth's Loom Notetaker 2/12/2026 13:00 2/12/2026 13:00 1 Yes Yes Bridget Boadi 2/12/2026 13:00 2/12/2026 13:00 1 Yes Yes Elizabeth's Loom Notetaker 2/12/2026 13:00 2/12/2026 13:00 1 Yes No Mike's Grain Notetaker 2/12/2026 13:00 2/12/2026 13:00 1 Yes Yes Elizabeth's Notetaker (Otter.ai) 2/12/2026 13:00 2/12/2026 13:00 1 Yes No Elizabeth's Notetaker (Otter.ai) 2/12/2026 13:00 2/12/2026 13:00 1 Yes No Cynthia Parks cparks5@mtsac.edu 2/12/2026 13:00 2/12/2026 13:00 1 No Yes Bridget Boadi- InEvent Inc. (Bridget Boadi) 2/12/2026 13:00 2/12/2026 13:16 17 Yes No Mike's Grain Notetaker 2/12/2026 13:00 2/12/2026 13:16 17 Yes No Cynthia Parks cparks5@mtsac.edu 2/12/2026 13:00 2/12/2026 13:16 17 No No Kristofer Duncan 2/12/2026 13:00 2/12/2026 13:00 1 Yes Yes Kris Catch 2/12/2026 13:00 2/12/2026 13:01 1 Yes Yes Kristofer Duncan 2/12/2026 13:00 2/12/2026 13:16 17 Yes No Kris Catch 2/12/2026 13:01 2/12/2026 13:16 16 Yes No Elizabeth - Concourse Tech Inc. 2/12/2026 13:02 2/12/2026 13:02 1 Yes Yes Elizabeth - Concourse Tech Inc. 2/12/2026 13:02 2/12/2026 13:16 15 Yes No Wasif Arshad, vFairs 2/12/2026 13:02 2/12/2026 13:02 1 Yes Yes Wasif Arshad, vFairs 2/12/2026 13:02 2/12/2026 13:16 15 Yes No Darby M. Roggow 2/12/2026 13:03 2/12/2026 13:03 1 Yes Yes Darby M. Roggow 2/12/2026 13:03 2/12/2026 13:16 14 Yes No Sharona Nomder 2/12/2026 13:07 2/12/2026 13:07 1 Yes Yes Sharona Nomder- GO-OUT (Sharona Nomder) 2/12/2026 13:07 2/12/2026 13:16 10 Yes No participants_87164402142_2026_0
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