Pre-Proposal_Meeting_Participants_2-12-2026.pdf
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- Attached to
- Live Event Ticketing Software Platform
- Solicitation number
- 2026-034
- Issued by
- Los Angeles County, California
About this file
This is a Pre-Proposal Meeting Participants document for Mt. San Antonio College's Live Event Ticketing Software Platform Request for Proposal (RFP 2026-034). The mandatory pre-proposal meeting was held on February 12, 2026, from 12:57 PM to 1:16 PM via Zoom and was hosted by Danielle Calhoun. The meeting attracted 19 participants, including college staff members (Brandin Bowman, Bryan Ross, Stephanie Shultis, Cynthia Parks) and representatives from multiple software vendors and ticketing platform companies such as InEvent Inc., Concourse Tech Inc., vFairs, and GO-OUT. The RFP seeks a comprehensive ticketing solution to manage approximately 50,000 paid tickets annually valued at $475,000, plus 11,000 free commencement tickets. Key dates for the procurement include a Request for Information cutoff of February 26, 2026, at 2:00 PM, proposal submissions due March 3, 2026, at 2:00 PM via Mt. SAC's eProcurement Portal, optional demonstrations and interviews on March 25, 2026, award recommendation on March 27, 2026, and contract start date of May 14, 2026. The contract term is three years with the ability to renew for two consecutive one-year terms.
The attendance record indicates strong vendor interest in the opportunity, with multiple competing platforms represented at the pre-proposal meeting. The RFP evaluation criteria weight vendor experience at 15 percent, scope of work evidence at 25 percent, methodology and approach at 20 percent, timeline and duration at 10 percent, total cost of ownership at 20 percent, and understanding of Mt. SAC campus needs at 10 percent. Vendors must meet requirements including three references for similar projects, financial solvency documentation, WCAG 2.1 Level AA accessibility compliance, Section 508 Rehabilitation Act compliance, and PCI DSS Level 1 payment processing compliance. The College reserves the right to reject any or all proposals, cancel the RFP without obligation, or award multiple contracts, and vendors must accept the College's standard agreement terms without modification as a condition of award. Required insurance coverage includes Commercial General Liability of at least $1,000,000 per occurrence and $2,000,000 aggregate, Professional Liability coverage, and Cyber Liability with minimum limits of $1,000,000 to $2,000,000. No specific set-aside designations or incumbent vendors are identified.
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Topic ID Host Duration (minutes) Start time End time Participants Live Event Ticketing Software Platform - RFP 2026-034 Mandatory Pre-Proposal Meeting 87164402142 Danielle Calhoun (dcalhoun2@mtsac.edu) 20 2/12/2026 12:57 2/12/2026 13:16 19
Name (original name) Email Join time Leave time Duration (minutes) Guest In waiting room Danielle Calhoun dcalhoun2@mtsac.edu 2/12/2026 12:57 2/12/2026 13:16 20 No No Fireflies.ai Notetaker Brittan 2/12/2026 12:57 2/12/2026 12:58 2 Yes Yes Brittany Rey 2/12/2026 12:58 2/12/2026 12:58 1 Yes Yes Fireflies.ai Notetaker Brittan 2/12/2026 12:58 2/12/2026 13:16 19 Yes No Brittany Rey 2/12/2026 12:58 2/12/2026 13:16 19 Yes No Brandin Bowman (he/him/his) bbowman@mtsac.edu 2/12/2026 12:58 2/12/2026 12:59 1 No Yes Bryan Ross 2/12/2026 12:59 2/12/2026 12:59 1 Yes Yes Brandin Bowman (he/him/his) bbowman@mtsac.edu 2/12/2026 12:59 2/12/2026 13:16 18 No No Bryan Ross 2/12/2026 12:59 2/12/2026 13:16 18 Yes No Stephanie Shultis 2/12/2026 12:59 2/12/2026 12:59 1 Yes Yes Asfandyar Tareen 2/12/2026 12:59 2/12/2026 12:59 1 Yes Yes Stephanie Shultis 2/12/2026 12:59 2/12/2026 13:16 18 Yes No Asfandyar Tareen 2/12/2026 12:59 2/12/2026 13:16 18 Yes No Elizabeth's Notetaker (Otter.ai) 2/12/2026 13:00 2/12/2026 13:00 1 Yes Yes Elizabeth's Loom Notetaker 2/12/2026 13:00 2/12/2026 13:00 1 Yes Yes Bridget Boadi 2/12/2026 13:00 2/12/2026 13:00 1 Yes Yes Elizabeth's Loom Notetaker 2/12/2026 13:00 2/12/2026 13:00 1 Yes No Mike's Grain Notetaker 2/12/2026 13:00 2/12/2026 13:00 1 Yes Yes Elizabeth's Notetaker (Otter.ai) 2/12/2026 13:00 2/12/2026 13:00 1 Yes No Elizabeth's Notetaker (Otter.ai) 2/12/2026 13:00 2/12/2026 13:00 1 Yes No Cynthia Parks cparks5@mtsac.edu 2/12/2026 13:00 2/12/2026 13:00 1 No Yes Bridget Boadi- InEvent Inc. (Bridget Boadi) 2/12/2026 13:00 2/12/2026 13:16 17 Yes No Mike's Grain Notetaker 2/12/2026 13:00 2/12/2026 13:16 17 Yes No Cynthia Parks cparks5@mtsac.edu 2/12/2026 13:00 2/12/2026 13:16 17 No No Kristofer Duncan 2/12/2026 13:00 2/12/2026 13:00 1 Yes Yes Kris Catch 2/12/2026 13:00 2/12/2026 13:01 1 Yes Yes Kristofer Duncan 2/12/2026 13:00 2/12/2026 13:16 17 Yes No Kris Catch 2/12/2026 13:01 2/12/2026 13:16 16 Yes No Elizabeth - Concourse Tech Inc. 2/12/2026 13:02 2/12/2026 13:02 1 Yes Yes Elizabeth - Concourse Tech Inc. 2/12/2026 13:02 2/12/2026 13:16 15 Yes No Wasif Arshad, vFairs 2/12/2026 13:02 2/12/2026 13:02 1 Yes Yes Wasif Arshad, vFairs 2/12/2026 13:02 2/12/2026 13:16 15 Yes No Darby M. Roggow 2/12/2026 13:03 2/12/2026 13:03 1 Yes Yes Darby M. Roggow 2/12/2026 13:03 2/12/2026 13:16 14 Yes No Sharona Nomder 2/12/2026 13:07 2/12/2026 13:07 1 Yes Yes Sharona Nomder- GO-OUT (Sharona Nomder) 2/12/2026 13:07 2/12/2026 13:16 10 Yes No participants_87164402142_2026_0
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