Pre-Proposal_Meeting_Participants_2-12-2026.pdf
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- Attached to
- Live Event Ticketing Software Platform
- Solicitation number
- 2026-034
- Issued by
- Los Angeles County, California
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Pre-Proposal Meeting Participants for Live Event Ticketing Software Platform RFP
This document is a pre-proposal meeting attendance log for Mt. San Antonio College's Request for Proposal (RFP 2026-034) for a Live Event Ticketing Software Platform. The mandatory pre-proposal meeting was conducted on February 12, 2026, from 12:57 PM to 1:16 PM via Zoom, hosted by Danielle Calhoun (dcalhoun2@mtsac.edu) and lasting approximately 20 minutes. A total of 19 participants attended the meeting, including college staff, prospective vendors, and automated notetaking services. Key attendees included Brandin Bowman, Bryan Ross, Stephanie Shultis, Asfandyar Tareen, Cynthia Parks, and representatives from vendor companies including InEvent Inc. (Bridget Boadi), Concourse Tech Inc. (Elizabeth), vFairs (Wasif Arshad), and GO-OUT (Sharona Nomder). The RFP timeline includes a Request for Information cutoff of February 26, 2026, at 2:00 PM, with proposals due March 3, 2026, at 2:00 PM via Mt. SAC's eProcurement Portal. Optional demonstrations and interviews are scheduled for March 25, 2026, with award recommendation on March 27, 2026, and a contract start date of May 14, 2026. The contract term is three years with the option to renew for two consecutive one-year terms.
The College anticipates this platform will support approximately 50,000 paid tickets annually valued at $475,000, plus 11,000 free tickets for commencement ceremonies, with particular focus on high-volume events such as the Mt. SAC Cross Country Invitational and Mt. SAC Relays. Pricing proposals must be firm for the first year with permissible annual cost adjustments thereafter up to the LA/Riverside Consumer Price Index. The RFP does not identify specific set-aside designations, though vendors may voluntarily disclose minority and disadvantaged business certifications. No incumbent vendors or current contractors are identified. Vendors must comply with WCAG 2.1 Level AA accessibility standards, Section 508 of the Rehabilitation Act, and PCI DSS Level 1 compliance for payment processing, and maintain comprehensive insurance coverage including Commercial General Liability of at least $1,000,000 per occurrence and $2,000,000 aggregate, Professional Liability coverage, and Cyber Liability with minimum limits of $1,000,000 to $2,000,000.
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Topic ID Host Duration (minutes) Start time End time Participants Live Event Ticketing Software Platform - RFP 2026-034 Mandatory Pre-Proposal Meeting 87164402142 Danielle Calhoun (dcalhoun2@mtsac.edu) 20 2/12/2026 12:57 2/12/2026 13:16 19
Name (original name) Email Join time Leave time Duration (minutes) Guest In waiting room Danielle Calhoun dcalhoun2@mtsac.edu 2/12/2026 12:57 2/12/2026 13:16 20 No No Fireflies.ai Notetaker Brittan 2/12/2026 12:57 2/12/2026 12:58 2 Yes Yes Brittany Rey 2/12/2026 12:58 2/12/2026 12:58 1 Yes Yes Fireflies.ai Notetaker Brittan 2/12/2026 12:58 2/12/2026 13:16 19 Yes No Brittany Rey 2/12/2026 12:58 2/12/2026 13:16 19 Yes No Brandin Bowman (he/him/his) bbowman@mtsac.edu 2/12/2026 12:58 2/12/2026 12:59 1 No Yes Bryan Ross 2/12/2026 12:59 2/12/2026 12:59 1 Yes Yes Brandin Bowman (he/him/his) bbowman@mtsac.edu 2/12/2026 12:59 2/12/2026 13:16 18 No No Bryan Ross 2/12/2026 12:59 2/12/2026 13:16 18 Yes No Stephanie Shultis 2/12/2026 12:59 2/12/2026 12:59 1 Yes Yes Asfandyar Tareen 2/12/2026 12:59 2/12/2026 12:59 1 Yes Yes Stephanie Shultis 2/12/2026 12:59 2/12/2026 13:16 18 Yes No Asfandyar Tareen 2/12/2026 12:59 2/12/2026 13:16 18 Yes No Elizabeth's Notetaker (Otter.ai) 2/12/2026 13:00 2/12/2026 13:00 1 Yes Yes Elizabeth's Loom Notetaker 2/12/2026 13:00 2/12/2026 13:00 1 Yes Yes Bridget Boadi 2/12/2026 13:00 2/12/2026 13:00 1 Yes Yes Elizabeth's Loom Notetaker 2/12/2026 13:00 2/12/2026 13:00 1 Yes No Mike's Grain Notetaker 2/12/2026 13:00 2/12/2026 13:00 1 Yes Yes Elizabeth's Notetaker (Otter.ai) 2/12/2026 13:00 2/12/2026 13:00 1 Yes No Elizabeth's Notetaker (Otter.ai) 2/12/2026 13:00 2/12/2026 13:00 1 Yes No Cynthia Parks cparks5@mtsac.edu 2/12/2026 13:00 2/12/2026 13:00 1 No Yes Bridget Boadi- InEvent Inc. (Bridget Boadi) 2/12/2026 13:00 2/12/2026 13:16 17 Yes No Mike's Grain Notetaker 2/12/2026 13:00 2/12/2026 13:16 17 Yes No Cynthia Parks cparks5@mtsac.edu 2/12/2026 13:00 2/12/2026 13:16 17 No No Kristofer Duncan 2/12/2026 13:00 2/12/2026 13:00 1 Yes Yes Kris Catch 2/12/2026 13:00 2/12/2026 13:01 1 Yes Yes Kristofer Duncan 2/12/2026 13:00 2/12/2026 13:16 17 Yes No Kris Catch 2/12/2026 13:01 2/12/2026 13:16 16 Yes No Elizabeth - Concourse Tech Inc. 2/12/2026 13:02 2/12/2026 13:02 1 Yes Yes Elizabeth - Concourse Tech Inc. 2/12/2026 13:02 2/12/2026 13:16 15 Yes No Wasif Arshad, vFairs 2/12/2026 13:02 2/12/2026 13:02 1 Yes Yes Wasif Arshad, vFairs 2/12/2026 13:02 2/12/2026 13:16 15 Yes No Darby M. Roggow 2/12/2026 13:03 2/12/2026 13:03 1 Yes Yes Darby M. Roggow 2/12/2026 13:03 2/12/2026 13:16 14 Yes No Sharona Nomder 2/12/2026 13:07 2/12/2026 13:07 1 Yes Yes Sharona Nomder- GO-OUT (Sharona Nomder) 2/12/2026 13:07 2/12/2026 13:16 10 Yes No participants_87164402142_2026_0
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