Pre Proposal Conference Minutes - 3.2.2023.pdf
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- Attached to
- Technical Assistance in Forestry Management & Certification of Marylandâs State Forests
- Solicitation number
- BPM035934
About this file
The document is the Pre-Proposal Conference Minutes for an RFP issued by the Maryland Department of Natural Resources Forest Service (DNR) for Technical Assistance in Forestry Management & Certification of Maryland's State Forests. The RFP seeks the services of a Land Management Contractor to provide technical forest management and forestry assistance related to the sale of forest products, implementation of silvicultural activities and cultural treatments, and adherence to Certification protocols on the lands of Chesapeake Forest and Pocomoke State Forest. The contract has a five-year base term with two one-year option periods. Proposals are due by March 30, 2023, at 1:00 PM local time, and questions must be submitted by March 15, 2023. The contract will supersede the current contract that expires on August 31, 2023, and the selected contractor will work with the incumbent to assume ongoing operations and ensure a smooth transition.
The RFP covers two functional areas, and offerors can submit proposals for both. The Chesapeake Forest comprises 75,760 acres across six counties, while the Pocomoke State Forest comprises 18,492 acres across three counties. Additional details on the properties are available on the DNR-Forest Service website. The current Land Management contractor has been in place since 2002, and the new contractor will be expected to assume the existing operations and work plan.
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Text version
TECHNICAL ASSISTANCE IN FORESTRY MANAGEMENT &
CERTIFICATION OF MARYLAND’S STATE FORESTS
Pre-Proposal Conference
RFP # K00R3600046
March 2, 2023
Start time: 1:05 p.m.
Welcome – Raelene
Introductions: Procurement and Forestry Staff
The purpose of the Pre-Proposal Meeting is to present an overview of the RFP
Overview of the RFP:
• Questions are to be sent by March 15, 2023, at 1:00 p.m. to Raelene.
• Proposals are due on March 30, 2023, at 1 PM Local Time
Offerors are reminded that a completed Feedback Form is requested if a no-bid decision is made by your company
• Five-year base term, 2, one-year option periods.
• Includes two Functional Areas (FAs)
• Can submit offers on both Functional Areas
• Next steps – questions can be sent to the Procurement Officer
• Proposals must be submitted before the 1:00 p.m. deadline, anything submitted after that will be rejected without question.
• Please submit a single copy of the Technical and Proposal via eMMA. Do not mail packages to the office.
The State requires all bids to be submitted electronically. If there are questions please contact the eMMA
Helpdesk at emma.helpdesk@maryland.gov
• Vendors interested in conducting business with the State of Maryland must be registered on SDAT and be in Good Standing. The SDAT website is: https://dat.maryland.gov/businesses/Pages/default.aspx
Attendees
DNR Staff
Raelene Glasgow, DNR
Matthew Hurd, DNR
Mike Schofield, DNR
Alexander Clark, DNR
Vendors
Parker Forestry Services, Inc.
mailto:emma.helpdesk@maryland.gov https://dat.maryland.gov/businesses/Pages/default.aspx
Stacey C. Esham
Walter Jones. Jr.
Ecotone LLC
Bryan Seipp
There were no questions from the vendors in attendance but all are reminded to submit whatever questions they may have to the Procurement Officer.
Do not send questions to the contract monitor.
End time – 1:12 p.m.
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