Pre-proposal attendees.docx

This document lists pre-proposal attendees for Mt. Hood Community College's stormwater retrofit project involving parking lot tree trenches near the Yoshida Sports Complex in Multnomah County, Oregon. The project encompasses a comprehensive parking lot renovation requiring the removal of existing asphalt, excavation of underlying soil, and installation of new soil and mulch to improve stormwater treatment across four parking lots. The mandatory pre-bid meeting was held on April 18, 2023, at 9:00 am, with bids due by 2:00 pm PST on May 16, 2023. Construction is scheduled to commence on July 31, 2023, with completion required by September 15, 2023. The work will be performed in phases to ensure only one parking lot is unavailable at any given time and will include the creation of tree trenches, installation of concrete curb and gutter systems, and implementation of drainage improvements. All bidders must maintain current licensure with the Oregon Construction Contractors Board and are subject to prevailing wage requirements.

The lowest submitted bid totaled $301,986.00, including a $1,200.00 alternate bid, with four vendors participating in the procurement process. The contract includes a 5% retainage provision, and any modifications must be submitted at least 30 days prior to work performance. Bidders were required to submit a public works bond and were subject to reference and qualification investigations by MHCC. No specific set-aside designations for disadvantaged businesses were identified in the procurement documents. The project represents a new infrastructure improvement initiative, with tree planting designated as a separate contract to be awarded independently.