Pre-Proposal Agenda Springfield Courtyard.pdf

Pre-Proposal Teleconference February 13,2026 11:00am

REQUEST FOR PROPOSALS (RFP)

RESOLICIT - SPRINGFIELD HOSPITAL CENTER MCKELDIN

COURTYARD TRANSFORMATION

RFP NUMBER OCMP-26-25268

AGENDA

Hello, my name is Sherida Studwood. Welcome to the Pre-Proposal Teleconference for the State of Maryland, Pre-proposal for RFP - SPRINGFIELD HOSPITAL CENTER MCKELDIN

COURTYARD TRANSFORMATION RFP NUMBER OCMP-26-25268

Site Visit – All questions and answers must be recorded. We ask that vendor(s) to hold all questions until the Teleconference portion of the meeting.

Introductions – MDH Staff and Attendees

Procurement Overview – Sherida Studwood, Healthcare Procurement Manager

Office of Contract Management and Procurement (OCMP)

Overview of Scope of Work – (Section 2) – Victoria McHugh - SPRINGFIELD

HOSPITAL CENTER

Questions & Answers - Q & A portion of the conference.

We prefer that participants ask questions using the Chat feature in Google Meet. All questions will be read out loud by the Procurement Officer and addressed verbally by a panelist. Please note that all panelists and participants can view all questions when submitted. Also, you may raise your hand and wait until the Procurement Officer to acknowledgment you and your question. Additionally, we ask that all recipients remain muted during the conference unless called upon to speak.

Closing – Sherida Studwood, Healthcare Procurement Manager

Office of Contract Management and Procurement (OCMP)

Thank you for taking time to attendance today’s Pre-Proposal Teleconference and Good Luck.

It is very important that everyone confirm attendance in case there is a need to contact you in regard to this meeting.

Sherida Studwood provided the Procurement Overview for this RFP

The contract resulting from this solicitation will be for a 1 (one) Year Base Period.

Per Section 1.1 – Offeror MINIMUM QUALIFICATIONS for this RFP are as follows:

As part of the determination to be considered reasonably susceptible of being selected for award, the Bidder must document in its Bid that, the following Minimum Qualifications have been met:

The Offeror must document in its Proposal that it satisfies the following Minimum

Qualifications:

A. The Offeror shall provide with its Proposal two (2) or more References from within the last five (5) years.

REQUIRED DOCUMENTATION: Offeror must complete and submit with their proposal

Attachment L – Reference Checks to include, at minimum, two (2) references from the last five

(5) years within the same and/or similar scope of work being requested.

B. Construction licenses are issued by the Clerks of the Circuit Court and are required for commercial work and new home construction. Any person or business organization must obtain a construction license from the appropriate Clerk of the Circuit Court for:

1. Working on or in any structure which requires use of paint, stone, brick, mortar, wood, cement, structural iron or steel, sheet iron, galvanized iron, metallic piping, tin, lead, electric wiring or other metal, or any other building material; or

2. Paving or curbing on sidewalks or streets; or

3. Excavating.

REQUIRED DOCUMENTATION: Offeror must submit with their proposal a copy of their current active Maryland Construction Contractor License issued by the Maryland Department of

Labor.

Per the Key Information summary Sheet - There are no MBE/VSBE Goals established for the IFB.

1. Sherida Studwood asked that vendors carefully review Section 2 - Contractor

Requirements: Scope of Work

Per Section 2.1.1 This Request for Proposals (RFP) is issued to procure the goods or services, as specified in this Section 2, from a contract between the selected offeror(s) and the State of

Maryland (“State”). Springfield Hospital Center (SHC) is seeking a qualified engineering and conservation landscaping firm to design, plan, and oversee the transformation of the

McKeldin Courtyard into a therapeutic pollinator garden. The selected contractor will be responsible for all phases of project implementation, including site assessment, master plan development, demolition, construction, and landscape installation. The goal of this project is to create an environmentally sustainable, restorative outdoor space that provides therapeutic benefits for SHC patients, staff, and visitors.

2.1.2 It is the State’s intention to obtain goods and services, as specified in this RFP, from a contract between the selected Offeror and the State.

2.1.3 This is a single award. See RFP Section 6.5 Selection Procedures for more Contract award information.

2.1.4 A Contract award does not ensure a Contractor will receive all or any State business under the Contract.

Please note that per Section 4. eMMA is the electronic commerce system for the State of

Maryland. The RFP, Pre-Proposal Conference(Conference) summary and attendance sheet, Offerors’ questions and the Procurement Officer’s responses, addenda, and other solicitation-related information will be made available via Emma. To receive a contract award, a vendor must be registered on eMMA. Registration is free. Go to emma.maryland.gov, click on “New Vendor? Register Now” to begin the process and then follow the prompts.

Vendors should review Section 4 starting on page 18 in its entirely for details.

Sherida Studwood asked that Bidders carefully review Section 4.3 Questions on page 18 regarding how to submit questions subsequent to this Pre-Proposal Conference. Questions to the

Procurement Officer, Sherida Studwood shall be submitted via sherida.studwood1@maryland.gov. Questions should also be no later than the date and time specified the Key Information Summary Sheet. The Procurement Officer, based on the availability of time to research and communicate an answer, shall decide whether an answer can be given before the proposal due date. Given that, please try to submit any questions ASAP.

Ms. Studwood stressed to everyone today that any questions asked during the question-and-answer portion of this meeting, should also be submitted in writing to sherida.studwood1@maryland.gov clarity purposes. The questions and answers along with the minutes and other documents, if required, will be posted to the eMMA and MDH websites as quickly as possible.

Ms. Studwood also asked that you carefully review the clause shown in Section 3.7, page 15

Payments by Electronic Funds Transfer. By submitting a Bid in response to this solicitation, the Bidder, if selected for award:

mailto:sherida.studwood1@maryland.gov

The Bidder agrees to accept payments by electronic funds transfer (EFT) unless the State

Comptroller’s

Office grants an exemption. Payment by EFT is mandatory for contracts exceeding $200,000.

The successful Bidder shall register using the COT/GAD X-10 Vendor Electronic Funds (EFT)

Registration Request Form found on the Maryland comptrollers’ website.

Next are POINTS that I would like to EMPHASIZE:

A. The Procurement Method used for this solicitation is Competitive Sealed Proposal.

There are several steps involved in this method, so your attention to the solicitation document is crucial to the successful submission of your proposal.

B. Minimum Qualifications must be met.

C. The Contractor Requirements: Scope of Work is listed in Section 2, beginning on page 2. This gives an outline of the responsibilities of the contractor and provides a clear understanding of what the Department expects of the successful

Offeror in the provision of the services. Please note that a representative from

Springfield Hospital Center will provide further emphasis and specifications overview of the Scope of Work.

No bids will be accepted after 2:00 PM on February 25, 2026

D. The acceptable means of delivering a bid thru eMaryland Marketplace Advantage

(eMMA) submission. (Vendor should review RFP Section 4 Proposal

Submission Information and Instructions)

Please remember that after this Pre-Proposal Teleconference prospective Bidders may have questions answered that may help them understand the RFP, etc. Please keep in mind that the answers to your questions, if they are significant in nature, shall be posted on the eMMA.

Therefore, please allow sufficient time for this to occur.

Again, if you have any comments/questions about the procurement process, you may contact me by email at sherida.studwood1@maryland.gov.

Moving forward Sherida Studwood turned the floor over to the Victoria McHugh- SPRINGFIELD

HOSPITAL CENTER. Victoria will provide an overview of the Contractor Requirements/Scope of Work required.

Sherida Studwood opened the floor to Questions. Please note that we prefer that you enter a question in the chat box. However, you may raise your hand and wait to be acknowledged by the

Procurement Coordinator. For the recording, when asking a question verbally, please state your name and name of your organization so that the minutes are accurate. Thank you.

Closing Remarks by Sherida Studwood

• I would like to remind everyone that nothing said at this pre-proposal conference may change the RFP unless the Contract Officer makes a formal change by written amendment.

• For clarity, questions that require a coordinated response should be submitted in writing to the Contract Officer at sherida.studwood1@maryland.gov no later than 2/20/26

9:30am EST Local Time.

• I would like to remind everyone that the pre-proposal conference summary and attendance will be published within a few days to eMaryland Marketing Advantage.

• To be considered, Proposal must be submitted thru eMaryland Marketplace Advantage

(eMMA).

• Sealed proposals are due no later than 2:00 pm on February 25. 2026, and no proposals will be accepted after that date/time.

• Thank you all for your time and attendance for today’s Pre-Proposal Teleconference and Good Luck.