Pre-Bid Site Visit and Virtual Bid Opening Instruction.docx

Project Number 632-353 Renovate and Expand Emergency Department Pre-Bid Site Visit Instructions A pre-bid site visit is scheduled for Monday January 25, 2021.

Attendees will be required to pre-register for the site visit, and a limit of no more than 2 representatives from each company will be allowed. To pre-register, submit a request by email to Richard Adu, Administrative Contracting Office, Richard.Adu@va.gov , no later than Wednesday January 20, 2021. EMAIL SUBJECT LINE: Site Visit Registration Project No. 632-353. Within the email, include company name, the attendee’s name and title. A time slot and the meeting location will be assigned. Prospective bidders shall meet in front of Building 10, Engineering Service, Room 216, 79 Middleville Road, Northport NY 11768-2200. NOTE: NO OTHER SITE VISITS WILL BE ALLOWED. INTERESTED BIDDERS ARE STRONGLY ENCOURAGED TO ATTEND.

What to Expect: Visitors will pass through a check point where VA Police and hospital representatives will conduct a Facilities Access COVID-19 screening, according to Center for Disease Control and Prevention guidelines. While on campus, visitors shall comply with COVID-19 preventive measures of wearing a face covering and social distancing. All visitors are asked to take personal responsibility for compliance in the best interest of public health and safety.

For visitors traveling to New York State, information on travel advisories is found online at NYS Department of Health, https://coronavirus.health.ny.gov/covid-19-travel-advisory.

Questions / Request for Information - To preserve the integrity of the procurement process, all questions and request for information must be submitted in writing to Richard Adu, Administrative Contracting Officer, by email at Richard.Adu@va.gov . EMAIL SUBJECT LINE: RFI Project No. 632-353. Questions must be received no later than Monday February 1, 2021, by 2:00PM EST.

Virtual Bid Opening Instruction In accordance with FAR 14.202-8, the government is authorizing electronic bids on this solicitation due to the COVID-19 pandemic. ALL bids shall be emailed to Richard Adu, Administrative Contracting Officer, at Richard.Adu@va.gov prior to the bid opening time. EMAIL SUBJECT LINE: Solicitation 36C24220B0063 – COMPANY NAME. The bids shall include copies of a bid bond. The bid opening shall take place on Wednesday February 10, 2021 at 2:00 PM EST. No hand-carried or mailed bids will be accepted.

“Original copies of bids to include original bid bonds with wet signatures as well as other non-pricing related information shall be mailed to Richard Adu, James J. Peters VA Medical Center, 130 West Kingsbridge Road, Room 9B-67, Bronx, New York 10468-3904, as soon as practicably possible but no later than 2 weeks from bid opening. Failure to provide hard copies may result in rejection of bid.

The bid opening will take place on Microsoft Teams. To access the conference:

Dial In: +1 347-566-4838 (United States, New York City) Phone Conference ID: 845588609 #