Pre-Bid RFIs Answers.xlsx
XLSX spreadsheet 20 KB Posted
- Solicitation number
- 36C25025B0032_A00005
About this file
This file is a Pre-Bid Request for Information (RFI) Answers document for a VA project to replace steam lines in Buildings 115, 118, and 400 at a Veterans Health Administration facility. The project involves roof replacement, utility work, and infrastructure improvements, with specific requirements including stainless steel hangers and rollers, a new sump pump installation, and utility relocations. Key project parameters include a 120-day period of performance, requirements for badging, background checks, and on-site safety protocols, with work to be completed primarily during regular hours.
Critical technical and logistical details include provisions for a contractor laydown area, parking along New Hampshire Avenue, use of VA indoor restrooms, and temporary fencing guidelines. The project requires dedicated on-site personnel including a superintendent, mandates specific safety and quality control measures, and involves infection control considerations, particularly in the basement of Building 400. Contractors must obtain VA-issued tax exemption certificates, comply with badging and tuberculosis testing requirements, and be prepared for a pre-construction meeting that will trigger the Notice to Proceed (NTP).
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Other files
| File | Type | Posted |
|---|---|---|
| Direct Bury Pipe - Salient Characteristics.pdf | ||
| B-118 HV1.00.pdf | ||
| 024100 demolition.pdf | ||
| B118 outside power and water.jpg | JPG image | |
| B-115 M-01.pdf | ||
| B-118 HV200.pdf | ||
| Building 118 Basement Photos.docx | DOCX document | |
| Electrical Distribution Plan B115 B118 B400.docx | DOCX document | |
| 312011 earthwork.docx | DOCX document | |
| B-400 M-02.pdf | ||
| 015719 Temp Environ Cont.docx | DOCX document | |
| Building 400 Basement Photos.docx | DOCX document | |
| 36C25025B0032 A00005.pdf | ||
| Contractor Areas.jpg | JPG image | |
| Building 115 Basement Photos.docx | DOCX document |
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Text version
Sheet1
| Pre-Bid RFI Log - Replace Learning Exchange Roof | ||
| Question | Response | |
| 1 | Is there a requirement for a full time SSHO on this project? If so, can the superintendent, be it. | superintendent can qualify, but cannot be Super/ SSHO/ and QC |
| 2 | Is the A requirement for a QC on this project? If so, Can the superintendent, be it. | see #1 |
| 3 | Will there be any drawings provided so that everyone is bidding the same thing. | Yes, drawings and pictures will be provided. |
| 4 | Will there be in abatement required? | no |
| 5 | Will there be division 1 specs issued, or any other specs issued? | will be posted |
| 6 | Is there a drawing providing existing utility layout for digging purposes around buildings and in roadways? | no, contractor is responsible for all utility locates |
| 7 | Need to have a drawing for power location for sump pump with the requirements. no mention of horsepower, if battery backup, or power requirements. no electrical specification or specific location for field verification. | power is 110v, 1/2 hsp (min), heat resistant, no battery backup, will be placed in existing manhole, wire feed into B115 |
| 8 | Need to verify if the hangers and rollers need to stainless steel. Everything currently being used is put in stainless steel. | all stainless steel |
| 9 | When is the NTP be issued. This is required so we know if we will need to carry any winter conditions for concrete and asphalt work. | NTP will be issued after the pre-construction meeting occurs. |
| 10 | Is there a requirement for self-performing work on this project | yes |
| 11 | Will a bid bond be required? | Yes; in formation is located in the solicitation |
| 12 | Will payment and performance bonds be required for the project? | Yes, information is located in the solicitation |
| 13 | The solicitation document, specifically the last line of block 10, states that drawings will be provided; however, there have been no drawings posted for this project. Will / Can drawings please be provided, as the lack of such will significantly hamper the competitiveness of this bid and will prevent many subcontractors from bidding this project. Furthermore, the lack of sufficient details in the SOW document and single specifications section provided are expected to cause unnecessary RFI's and possible delays to construction. | some drawings will be provided, this is all the VA has on this project |
| 14 | Can a second site visit be offered; this is especially critical if Drawings are not provided. | no, additional pictures/ drawings will be provided |
| 15 | Can the site visit list please be provided? | Posted as A00002 on sam.gov |
| 16 | Will the facility require any work to be completed off-hours? A) If so, please confirm tasks, scopes, etc. that need to be completed off hours. B) If so, can these tasks / scopes of work be completed in the evenings and/or weekends? | no, but contractor may ask to work off hours/ weekends/ federal holidays at no additional cost to the government |
| 17 | Where will the Contractor be permitted to create a laydown area? | screenshot will be provided |
| 18 | How much space will be permitted for the Contractor's laydown area? | see provided screenshot for trailer and laydown area |
| 19 | Is temporary power available for a Construction Trailer at the laydown/storage area? | not for a construction trailer, there is 110v power available |
| 20 | Will this project be Sales Tax Exempt? | Contractor must request the tax exemption certificate after award is made. |
| 21 | Will there be any limitations to much area the contractor can work on at any given time? | Each building is being utilized by veterans and VA staff. B400 will require the traffic to be re-routed and the shared parking lot betwee B115/B118 cannot be completely blocked. |
| 22 | Will water be provided for the contractor's use at no cost? | there is water available on the E side of the protestant chapel |
| 23 | Are there any known or suspected ACM materials included in the scope of work are for this project? | no |
| 24 | The SOW documents states to match existing stanchions, pads, hangars, rollers, concrete pads, expansion joints - please confirm the existing type and properties of all of these items. | all stainless steel |
| 25 | The SOW document states that intallation of new precast sidewalk caps are required: A) where are these located? B) What is the quantity sidewalk caps? C) What are the dimensions of the new sidewalk caps? | A) the sidewalk from B115 to B400 B&C) contractor to verify |
| 26 | What are the requirements for the new sump pump that is stated as being needed in the SOW? (HP rating, head, Voltage, Amperage, etc.) | see #7 |
| 27 | Where will power need to be ran to in building 115 for powering the needed sump pump? A) Is there space within an existing panel for connection of a new sump pump? B) What are the requirements for routing power for the sump pump (conduit size/type, routing locations/limitations, distance to new sump pump location, etc.) | In the basement of B115. Power panel is approximately 100' inside basement. |
| 28 | The SOW states that the contractor is to repair areas of trench walls that are failing; please confirm the extent of such walls that need repaired. | patching cracks and small chips |
| 29 | Pleae provide details of the 14" tile that is noted to be required in the existing box for the new sump pump. | 14" perforated tile, 18" deep with 3" gravel base |
| 30 | For gravel base for the sump pump, what is the required depth? | 18" minimum with 3" gravel base |
| 31 | Please provide a copy of the Site Visit Attendance Sheet. | Posted as A00002 on sam.gov |
| 32 | Please confirm this is not a tax-exempt project. A) If tax-exempt, will the government provide the prime contractor with a tax-exempt certificate for use by subcontractors and vendors? | Contractor must request the tax exemption certificate after award is made. |
| 33 | Can both the bid and bid bond be emailed? | Directions will be provided to Awardee after award |
| 34 | In the event of a contract modifications/change orders, should performance and payment bond premiums be applied to each individual change order or wait until the end of the project where a final modification is issued for the overruns? We ask this because VA Acquisition Regulation (VAAR) clause 852.228-70, titled "Bond Premium Adjustment" states "in determinging the basis for final settlement" | Wait until the end of the project |
| 35 | Is a superintendent employed by the GC a requirement for this project? | yes |
| 36 | If a prime contractor is awarded multiple projects at the same VA Medical Center location, can the superintendent be shared across multiple projects at the same site/location, or should they only be dedicated full-time to this project? | dedicated to this project only |
| 37 | Is a Quality Control Manager (QCM) a requirement for this project? A) If a QCM is required, please provide specification 01 45 00. B) Please confirm that per 01 45 00 3.4 C, the Superintendent can also fulfill the QCM role. C) If the Super can't be the QCM, the average ADDITIONAL cost for a dedicated QCM is approximately $36,000 per month (salary, labor burden, per diem, housing, company vehicle, monthly return trips home, company phone, etc). We expect this project to be 4 months long, and the bid is expected to increase by $144,000. Please confirm a dedicated QCM is still required. D) If the Super can't be the QCM, is the QCM required to be onsite full-time, or can they make site visits as required for inspections? E) If the Super can't be the QCM and the QCM is required to be onsite full-time, should they be assigned to this project only, or can be assigned to another project as well on the same property? F) If the Super can't be the QCM, can a subcontractor (e.g., Terracon or a similar testing firm) fulfill the QCM role? | see #1 |
| 38 | Is a Site Safety & Health Officer (SSHO) a requirement for this project? A) If a SSHO is required, please provide specification 01 35 26. B) Can the Superintendent fulfill the Site Safety & Health Officer (SSHO) role? Specification 01 35 26, 1.7 D in its reference to FAR 52.236-6, can be interpreted to mean that the SSHO can also be the Superintendent. Please confirm that the Superintendent can fulfill the Site Safety & Health Officer (SSHO) role. C) If the Super can’t be the SSHO, the average ADDITIONAL cost for a dedicated SSHO is approximately $36,000 per month (salary, labor burden, per diem, housing, company vehicle, monthly return trips home, company phone, etc). We expect this project to be 4 months long, and the bid is expected to increase by $144,000. Please confirm a dedicated SSHO is still required. D) If the Super can’t be the SSHO and the SSHO is required to be onsite full-time, should they be assigned to this project only, or can they be assigned to another project as well on the same property? E) If the Super can’t be the SSHO, can a subcontractor fulfill the SSHO role? | see #1 |
| 39 | Is badging required for the project? | yes |
| 40 | Will background checks and fingerprints be required for any scope of work related to this project? | yes |
| 41 | How long is the turnaround time for background check results? | usually a couple weeks, VA will provide temp badging until hard badges arrive |
| 42 | How many hours should the prime contractor and subcontractors' budget for on-site badging, safety training, orientation, etc.? | contractors discretion |
| 43 | Please confirm if tuberculosis testing is required before contractors can commence work onsite. | Per spec 01 35 26 para 1.16 |
| 44 | Please confirm if influence vaccines are required for all contractors and subcontractors' employees who work on the site or if masks will be required. | no |
| 45 | The period of performance (POP) on this project is given to be 120 days. However, we estimate the project will take 120 days for construction and 90 days for preconstruction activities. Contractors never know when the government will issue an NTP; sometimes, it's immediately after the award; sometimes, we receive an admin NTP to begin submittals, etc. We estimate the time to construct this job plus preconstruction activities to be longer than the stated POP. We request that the POP be extended by 90 days, assuming NTP is issued before preconstruction activities. | NTP will be issued after the pre-construction meeting. |
| 46 | Will the government provide call-in details and instructions for the bid opening to ensure transparency for all bidders? | Yes |
| 47 | Please provide the point of contact information for the BMS integration contractor. | Will be provided to Awardee |
| 48 | Please provide the point of contact information for the Fire Alarm integration contractor. | Will be provided to Awardee |
| 49 | Is any ICRA required? If so, where? | only in basement of B400 |
| 50 | Please provide complete Infection Control Risk Assessment forms for each area which require different levels of infection control. | ICRA level 1 |
| 51 | Will the VA allow a Temp Wall System (i.e., Starc Wall, Edge Guard, etc) instead of a rigid wall ICRA system? This usually provides substantial cost savings to the VA. | yes, this will only be needed in B400 |
| 52 | Will the VA allow the use of Zip Wall (plastic sheathing with support poles) for barriers and containment on this project? | yes, see #51 |
| 53 | If fire-rated walls are required, can we use one-hour-rated temporary walls, which are ASTM-certified? | no fire-rated walls are needed |
| 54 | Will the government accept ICRA Walls / Fire Rated Walls to the drop ceiling and fire-retardant plastic from the drop ceiling to the deck above? | see #51/ 53 |
| 55 | If necessary, will negative air machines be permitted to exhaust through HEPA filter into the occupied space? A) If not, please provide locations where negative air machines can be exhausted. | negative air system will not be required |
| 56 | Is any scope of work for this project will be required to be performed outside of regular hours? A) If so, what trades or scopes will be required to be performed outside of regular work hours? B) If so, what will the work hours and days be for scopes required to be performed outside of regular work hours? | see #16 |
| 57 | Are water connections available near the construction area? | see #22 |
| 58 | Will the VA allow contractors to use water from VA sources? | see #22 |
| 59 | Are electrical outlets available for contractors to connect to in the construction area? A) If not, where are electrical outlets available for contractors to connect to? | there is one 110v outlet on the E side of the Protestant chapel |
| 60 | Are contractors required to set a pole and meter electric usage? A) If a pole and meter are required, please provide the location of the pole and meter. B) If a pole and meter are required, please provide the location where power can be pulled from to feed the pole and meter. | no |
| 61 | Where are the designated contractors' and subcontractors' parking area? | parking will be allowed along N side of New Hampshire Ave and N side of the church drive |
| 62 | Is parking available for 2-3 vehicles for the prime contractor and each subcontractor for a total of 6-9 vehicles? A) Where shall these people park if the VA cannot make 2-3 spaces available for the prime contractor and each of the subs for a total of 6-9 vehicles? | see #61 |
| 63 | Will the VA provide space for the Prime Contractor's Superintendent to set up, or should we add costs to our bid for a mobile office? | See #17 |
| 64 | Where can the mobile office be located? | see #17 |
| 65 | Where is the electrical connection for power to the mobile office? | see#19 |
| 66 | Are contractors required to set a pole and meter electric usage in mobile office? | no |
| 67 | Is space available for a 8'X40' temporary ground-level office near the electrical connection? | in the contractors laydown area |
| 68 | Will the VA provide space for a 20-yard dumpster? | see #67 |
| 69 | Where shall contractor dumpsters be located? | see #67 |
| 70 | Can the VA accommodate a dumpster near the job site? | see #67 |
| 71 | Will the VA allow contractors to use VA indoor restrooms? | yes, in B115 |
| 72 | If required, can Porta Johns be placed within a 100' radius of the job site / work area? | yes |
| 73 | Other than around the excavation sites, is temporary construction fencing required anywhere else on the project or at the laydown area? A) Please confirm that 6' tall temporary construction fencing is acceptable. We ask this because the standard VA specifications is a minimum of 2.1m (seven feet) tall, which is not an industry standard height and would require a custom fence to be made at that height. Alternatively, an 8' high fence generally tends to blow over even with sandbags on the bases when the fabric is required to be fastened to the fence, since 8' tall panels with fabric have to potential to cause damage to property and injury to personal, we strongly recommend using 6' tall temporary construction fencing. | 6' tall temporary construction panels are acceptable on this project |
| 74 | Can utility tie-ins be performed during regular hours? | yes |
| 75 | Can system commissioning activities be performed during regular hours? | yes |
| 76 | Will the VA allow for stored material so that we can procure and lay down long lead times and / or critical path material/equipment? | yes |
| 77 | Will the VA fully pay for this material/equipment if stored onsite? Please confirm that the current design documents meet current VA TIL guidelines. | yes, contractor is responsible for stored material onsight FAR 52-232-5 |
| 78 | Is there any work not included in the drawings or contract documents that will need to be performed under the contract? | no |
| 79 | Please provide a wall and door protection schedule. | na |
| 80 | Please provide a Reflective Ceiling Plan indicating which types of ceilings will be affected by the work. (ACT with size or Gypsum Board). | na |
| 81 | If a Reflective Ceiling Plan is not available, which areas and types of ceilings will be affected by the work? | na |
| 82 | Please provide drawings, details and specifications for the following missing specifications: A) 01 56 26 - Temporary Fencing, B) 01 57 19 - Temporary Environmental Controls, C) 02 30 00.02 - Locating Services, D) 02 41 19 - Selective Demolition, E) 03 30 00.02 - Cast-in-Place, F) 22 00 00 - Plumbing, G) 23 05 93 - TAB, H) 23 09 23 - Direct Digital Control, I) 23 07 00 - Foam Glass Insulation, J) 26 05 19 - Electrical, K) 31 22 00 - Grading, L) 31 23 33 - Trenching and Backfilling, M) 32 12 16 - Asphalt Paving, N) 32 13 13 - Concrete Paving, O) 32 17 23 - Pavement Marking, P) 33 63 00 - Steam Energy Distribution | A) see #73 B) provide erosion, and water controls C) see #6 E) 4 slump w/ WWM at 3000psi minimum G) NA H) NA I) see SOW M) para 2.1/ asphaltic base N) NA O) ODOT specicications |
| 83 | Please provide drawings showing the routes for electrical & direct digital control wiring. | See electrical distribution Plan. |
| 84 | Please provide drawings showing the connection locations for the steam pipe in each building (118, 115, 400). | See photos |
| 85 | Is this project intended to be a design build project? | Remove and replace as existing |
| 86 | Please confirm that this bid needs to be hand delivered vs email? | Per the solicitation, no emailed bids are authorized. |
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