Pre-Bid Meeting Signin Sheets-HHES Painting 4.3.2026.pdf

This file is a Pre-Bid Meeting Sign-In Sheet for the Highland Hills Elementary Painting Project 2026-02, issued by Hermiston School District 8R in Oregon. The project encompasses comprehensive interior and exterior painting services at Highland Hills Elementary School located at 450 SE 10th Street, Hermiston, Oregon 97838. Scope of work includes exterior power washing and surface preparation, primer application and two coats of super paint satin to building body and soffits, two coats of Kool Seal to the metal roof, interior wall patching and preparation, and specialized paint finishes including two coats of Pro Industrial DTM to door jams, two coats of Pro Mar 200 eggshell to textured surfaces, and epoxy semi-gloss finishes for gym, bathroom, and kitchen areas. A mandatory pre-bid conference was held on Friday, April 3, 2026, at 8:00 AM at the school site. Sealed bids are due by 2:00 PM Pacific Daylight Time on Wednesday, April 22, 2026, at the Hermiston School District Office, 305 SW 11th Street, Hermiston, Oregon 97838. The final deadline for written questions is Wednesday, April 8, 2026, at 2:00 PM. The Notice of Intent to Award is anticipated for Thursday, April 23, 2026, with Board Approval on Monday, May 11, 2026, and Notice to Proceed on Tuesday, May 12, 2026. Substantial completion is required by July 15, 2026, and final completion by August 1, 2026, with liquidated damages assessed at $300 per day for failure to meet the substantial completion deadline.

All materials must be sourced from Sherwin Williams with no substitutions permitted. Bids must include 10 percent bid security in the form of a certified check, cashier's check, or bid bond made payable to Hermiston School District 8R. The successful contractor must execute a Performance Bond equal to 100 percent of the contract cost and comply with prevailing wage requirements as published in the January 5, 2026, Prevailing Wage Rate Book. All bidders must be registered with the Oregon Construction Contractors Board and must certify an employee drug-testing program in place. First-tier subcontractor disclosure is required within two business hours of bid closing for any subcontractor with a contract value equal to or greater than five percent of the total bid or $15,000, whichever is larger, or $350,000 regardless of percentage. Nonresident bidders will have a percentage increase added to their bids equal to the preference given to that bidder in their state of residency in accordance with OAR 137-046-0310. The District reserves the right to reject any or all bids and waive irregularities, considering beginning and completion times as essential factors in awarding the contract.