Pre_Bid_Meeting-04.14.2026.pptx

Procurement Services

Solicitation Schedule HCPS will make every attempt to follow the schedule listed below. However, many factors can alter the dates (i.e., natural emergency). Any date and/or time modification will be posted as an addendum in www.vendorlink.com.

Agenda Introduction

Solicitation Response Submission All HCPS solicitations are required to be submitted electronically through VendorLink

Within each solicitation entry in VendorLink, you will see the following at the top of the page:

This will bring you to the following screen:

Note: This is a sample

Review of the Scope of Work The purpose of this project is to establish a bank of tutoring services from multiple vendors to support students' academic needs. The tutoring services will be aligned with the Florida State benchmarks and provided in core subject areas. This initiative aims to enhance student performance, particularly for Title I sites, by leveraging both district and federal funds. The desired result is improved academic performance of students in core subject areas, including Exceptional Student Education (ESE) and English Language Learners (ELL) students.

Solicitation Review Ensure all documents in the solicitation and any additional requested information are submitted with your response.

Submission of required experience requirements, including but not limited to the provision of: (Refer to Sec. 3.2 Minimum Qualifications) Proof of experience, i.e., Sunbiz, and Articles of Incorporation and Business tax receipts, and References (filled out and signed by referee).

When submitting an RFP, ITB, or ITQ, refer to the Bid or Proposal Submission Requirements section. For example:

Coversheet Table of Contents Required Forms, Contracting with Entities of Foreign Countries of Concern, Prohibited Affidavit, Human Trafficking Affidavit, Proof of Insurance, and other documents stated in the solicitation Tabs Vendor Registration / Substitute W-9 Required licenses

Only Microsoft Excel (.xls or .xlsx), Adobe Portable Document (.pdf), or .ZIP file formats are accepted.

It is the sole responsibility of the Bidder to ensure the timely submission of their submittal and is responsible for allowing adequate time to upload their submittal on VendorLink.

Contact support@evendorlink.com with any issues in submitting a response.

Submittals sent by mail, facsimile, electronic mail, telephone, or any other means other than through VendorLink will not be accepted.

Solicitation Submission Once you upload all documents, you must select the “submit” button. You will receive a confirmation email from VendorLink.

Please read the email to ensure your documents were properly uploaded.

Confirmation Email Once the response submission is uploaded, you will receive an email like the one below:

Solicitation Questions and Addendum All questions pertaining to a solicitation are to be submitted through VendorLink.

All questions, modifications to the solicitation specifications, or changes in the solicitation due date will be addressed by an addendum posted on VendorLink.

Certificate of Insurance

(COI)

When your company receives an “Intent to Award” letter from Procurement, reach out to your insurance carrier. Your COI must reflect the bid / proposal’s insurance requirements.

E-Verify and Affidavit Human Trafficking E- Verify. Per § 448.095, Florida Statutes, all employers within the state shall use the U.S. Agency of Homeland Security’s E-Verify system, https://e-verify.uscis.gov/emp, to verify the employment eligibility of all employees hired during the term of the Agreement. The Contractor shall also require all subcontractors performing work under the Agreement to use the E-Verify system for any employees they may hire during the term of the Agreement. The Contractor must provide evidence of compliance with § 448.095, Florida Statutes.

Affidavit Human Trafficking. Section 787.06(13), Florida Statutes, requires all nongovernmental entities (the “Contractor”) executing, renewing, or extending a contract with a governmental entity (such as The School Board of Hillsborough County, Florida, or Hillsborough County Public Schools) to provide an affidavit signed by an officer or representative of the Contractor under penalty of perjury that the Contractor does not use coercion for labor or services as defined in that statute. As the person authorized to sign on behalf of the Contractor, I certify that the company identified above does not: • use or threaten to use physical force against any person; or • restrain, isolate, or confine or threaten to restrain, isolate, or confine any person without lawful authority and against her or his will; or • use lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or services are not respectively limited and defined; or • destroy, conceal, remove, confiscate, withhold, or possess any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person; or • cause or threaten to cause financial harm to any person; or • entice or lure any person by fraud or deceit; or • provide a controlled substance as outlined in Schedule I or Schedule II of § 893.03, Florida Statutes, to any person for exploitation of that person CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED AFFIDAVIT Pursuant to § 95.525, Florida Statutes The Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit Form (“Form”) is required by § 287.138, Florida Statutes, which is deemed as being expressly incorporated into this Form. This Affidavit must be completed by a person authorized to make this attestation on behalf of the Proposer/Contractor for the purpose of submitting a bid, proposal, quote, or other response, or otherwise entering into a contract with the HCPS. The associated bid, proposal, quote, or other response will not be accepted unless and until this completed and executed Affidavit is submitted to HCPS. “Controlling interest” means possession of the power to direct or cause the direction of the management or policies of a company, whether through ownership of securities, by contract, or otherwise. A person or entity that directly or indirectly has the right to vote 25 percent or more of the voting interests of the company or is entitled to 25 percent or more of its profits is presumed to possess a controlling interest. “Foreign country of concern” means the People’s Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People’s Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolás Maduro, or the Syrian Arab Republic, including any agency of or any other entity of significant control of such foreign country of concern. “Governmental entity” means any state, county, district, authority, or municipal officer, department, division, board, bureau, commission, or other separate unit of government created or established by law including, but not limited to, the Commission on Ethics, the Public Service Commission, the Office of Public Counsel, and any other public or private agency, person, partnership, corporation, or business entity acting on behalf of any public agency. A governmental entity may not knowingly enter into a contract with an entity which would give access to an individual’s personal identifying information if: (a) The entity is owned by the government of a foreign country of concern; (b) The government of a foreign country of concern has a controlling interest in the entity; or (c) The entity is organized under the laws of or has its principal place of business in a foreign country of concern.

ID Badges HCPS Sites will deny access to ALL Contractors and contractor representatives / employees who are not wearing proper identification.

HCPS Badge: (yellow) Level II fingerprinted and Florida Department of Law Enforcement (FDLE)/Federal Bureau of Investigations (FBI) and screened by HCPS Professional Standards department.

Jessica Lundsford Act (JLA) Badge: required if project is located at a school when students are present, or have direct contact with students, or have access to or control of school funds.

If your company receives an, “Intent to Award” letter and you need the above referenced badge(s), follow the links below from our District Website.

Vendor/Bidder: Procurement Services / Vendors/Bidders (hillsboroughschools.org) Quick Reference for Fingerprinting Procedures:

Personnel Services / Fingerprinting (hillsboroughschools.org)

Cone of Silence The Cone of Silence, HCPS policy 6320 – Procurement, prohibits any communication regarding an active competitive solicitation between any District employee or Board member and any third party, representative, or lobbyist of that party, in effect from the time of release of the competitive solicitation until the Agreement is awarded by the Board.

All communications will be posted in VendorLink at www.myvendorlink.com

Office of Supplier Development (OSD) Benefits Pre-bid Notifications 15 Day Pay Turn Around Direct Deposit Accounts Receivable Line of Credit Much more listed at: HCPS Contact Information:

6320.02 - Supplier Development | Hillsborough County Public Schools Bobbie Jean Hargrove bobbie.hargrove@hcps.net

(813) 635-1240 4901 E. Dr. MLK Jr. Blvd., Tampa, FL 33605

Technical Team Comments.

Vendor Questions?

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