Pre Bid, FM26-18, Gardener's Cottage Leak & Chimney Repair.pdf
PDF 234 KB Posted
- Attached to
- GARDENER’S COTTAGE LEAK REPAIR
- Solicitation number
- BPM054189
- Issued by
- Calvert County, Maryland
About this file
This is a Pre-Bid Meeting document for Jefferson Patterson Park and Museum (JPPM) in Maryland regarding Project FM26-18 for Gardener's Cottage Leak and Chimney Repair. The project requires contractors to furnish all labor, overhead, equipment, tools, materials, supplies, and incidentals to repair leaks around the chimney at the Gardener's Cottage (Building 36) located at 10515 Mackall Road, St. Leonard, Maryland 20685. The pre-bid meeting is scheduled for November 24, 2025, at 10:00 AM, and only contractors present at this meeting will be permitted to submit a bid. Bids must be received by 3:00 PM on December 8, 2025, and may be submitted by mail, email, or fax. An addendum to specifications requires inclusion of interior water-damaged drywall repair on the ceiling and surrounding area, including drywall installation and finishing with paint to match existing conditions. Contractors must provide specifications on the type of mortar and brick for any in-kind replacement needed, with reference to Ernest Maier, Inc. brick (Penn Colonial Series "Patriot") used in previous repairs and color-matched mortar that is slightly darker than the original to allow for bleaching.
All bids must be accompanied by the completed IFB form, Bid/Proposal Affidavit, Conflict of Interest Disclosure form, copies of licenses or certifications, current certificates of insurance, and acknowledgement of receipt of any amendments. Pricing must remain valid for 120 days from the bid due date. A critical requirement from meeting notes indicates that a sealant must be applied to the chimney to prevent future water penetration, as no sealant was applied during previous repairs. All required documentation must be submitted by the due date; any bids received after the deadline, without required documentation, or without the completed IFB form will be deemed non-responsive. The project contacts include Rod Cofield (Executive Director), Eric Frere (Assistant Director), Dimitrios Papadakis (Maintenance Director), and Derek Mathieson (Maintenance Chief).
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Text version
PROJECT: FM26-18, Gardener's Cottage Leak Repair MEETING DATE, TIME: November 24, 2025, 10:00 AM
FROM:
RE: Pre Bid Meeting
CONTACTS:
J. Patterson Park and Museum
• FAX: 410-586-0080
Rod Cofield, Executive Director
• 443-845-4340
• rod.cofield@maryland.gov
Eric Frere, Assistant Director
• 443-845-4350
• eric.frere@maryland.gov mailto:marieka.arksey@maryland.gov Dimitrios Papadakis, Maintenance Director
• 443-710-2599
• d.papadakis@maryland.gov
Derek Mathieson, Maintenance Chief
• mobile 410-218-4679
• derek.mathieson@maryland.gov
CONTRACTORS
RRH Associates, Kolby Taylor S.E. Davis, Sue Davis
Brief description of and information about the project:
The contractor is furnishing all labor, overhead, equipment, tools, materials, supplies, and incidentals to repair the leaks around the chimney at the Gardener’s Cottage, Bldg. 36.
1. Jefferson Patterson Park and Museum must receive the bid before 3:00 PM on December 8, 2025. J. Patterson Park and Museum will regard any bids received after the due date as non-responsive.
2. If you wish not to provide a bid, please fill in the No Reply form and return it to J. Patterson Park and Museum by the due date.
3. Only the contractors present at the meeting will be permitted to submit a bid. Any bid from contractors who were not at the meeting will not be considered.
4. Contractors must fill out completely and sign the IFB form. Please turn in the completed IFB form to J. Patterson Park and Museum. You may attach your company’s standard bid form. J.
Patterson Park and Museum will regard anyone who provides a bid but does not provide the completed J. Patterson Park and Museum IFB form as non-responsive.
5. If there are any conflicts between your proposal and the paperwork the State of Maryland presents for bidding or the contract, Maryland paperwork and contracts take precedence and prevails.
6. J. Patterson Park and Museum must receive, by the due date, all required documentation that is requested in this solicitation package. J. Patterson Park and Museum will regard a vendor as non-responsive if they do not provide the required documentation. Please follow the instructions in the documentation. Documentation requested includes:
mailto:rod.cofield@maryland.gov mailto:eric.frere@maryland.gov mailto:marieka.arksey@maryland.gov mailto:d.papadakis@maryland.gov mailto:derek.mathieson@maryland.gov
JEFFERSON PATTERSON PARK AND MUSEUM
PREBID MEETING, FM26-18, GARDENER'S COTTAGE LEAK REPAIR PAGE 2 OF 2
PRE-BID MEETING DATE AND TIME: NOVEMBER 24, 2025, 10:00 AM
6.1. The completed IFB.
6.2. The Bid/Proposal Affidavit.
6.3. Conflict of Interest Disclosure form.
6.4. Licenses or certifications.
6.5. The company’s current certificates of insurance.
6.6. Acknowledgement of receipt of any amendment(s) to this solicitation. Please supply a letter on the company’s letterhead acknowledging receipt of amendments.
7. All prices must be valid for 120 days from the due date.
8. J. Patterson Park and Museum must receive the bids by the due date. The contractor may mail, e-mail, or fax their bid to J. Patterson Park and Museum. Contractors may email their bid to Eric Frere, Derek Mathieson, and Dimitrios Papadakis. Hard copies may be mailed to J. Patterson Park and Museum, Attn: Dimitrios Papadakis, 10515 Mackall Road, St. Leonard, MD 20685.
9. J. Patterson Park and Museum cannot reveal which contractor is awarded the contract or work and their cost(s) until the purchase order is processed and published.
Meeting notes:
1. Addendum to Specifications: Include the repair of the interior water damaged drywall on ceiling and surrounding area, work to include drywall installation and finishing with paint to match in kind.
2. RFI: Specification from contractors on the type of mortar and brick in the event of “in kind replacement”.
2.1. In a previous repair, the brick came from Ernest Maier, Inc., no 7846. According to the records I have, it is a Penn Colonial Series “Patriot”. Size as close to the original as possible if replacement bricks are needed. The original bricks tend to be longer than newer bricks.
2.2. We did not find specifics about the mortar. Mortar was color matched to be close to the original color and slightly darker with the expectation that it would bleach to a lighter color.
2.3. Please submit the choices to the Executive Director of JPPM or their designee for approval.
Additional notes:
1. No one applied a sealant to the chimney when previous repairs were made. Please apply a sealant since we are having issues with water penetration.
File details come from the government source that posted it. Updated .