Amended 11212024 - INL - TPC SOURCES SOUGHT NOTICE and Draft RFP.pdf

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U.S. Department of State

Bureau of International Narcotics and

Law Enforcement Affairs

Sources Sought Notice & DRAFT - Request of Proposal (RFP)

Title: TPC Professional Services and Subject Matter Expertise (SME)

RFP # TBD (this is a draft for industry feedback)

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Table of Contents

PART 1 – CAPABILITY

PART 1 : CAPABILITY RESPONSE QUESTIONS

PART 2 – TERMS AND CONDITIONS (T&C)

Section A – Mission

Section B – Background

Section C – Scope

Section D – Packaging

Section E – Inspection and Acceptance

Section F – Performance Period

Section G – Contract Administration

Section H – Special Contract Requirements

Section I - Additional Clauses:

PART 2 : TERMS AND CONDITIONS RESPONSE QUESTIONS

Part 3 – ATTACHMENTS

PART 3: ATTACHMENT RESPONSE QUESTIONS

Part 4 – Response Summary and Deadline - Sources Sought and Draft RFP (ATTACHMENT J – Part 4 Response Summary)

PART 1 – CAPABILITY

General Description:

The Department of State, Bureau of International Narcotics and Law Enforcement Affairs is interested in conducting market research for potential qualified and capable firms to provide professional services and subject matter expertise Contractor support both CONUS and OCONUS. The current program consists of approximately one hundred seventy

(170) Contractors.

Acquisition Office:

Bureau of International Narcotics and Law Enforcement, Office of Executive Management: Grants, Acquisitions and Procurement Policy (INL/EX/GAPP)

Primary Point of Contact:

Name: Deborah Dietzel Title: Contracting Officer Email: DietzelDR@state.gov Phone: Please reach out via email for questions

Contracting Office Address:

SA-01 Columbia Plaza 2401 E St NW, Suite 900 High Rise Washington D.C. 20037

Information to Contractors:

mailto:CrippenSM@state.gov

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The information provided in response to the Sources Sought Notice and DRAFT Request for Proposal (RFP) is subject to change and is not binding on the Government. DOS has not made a commitment to procure any of the items/services discussed, and release of this Sources Sought Notice should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned. The purpose of this notice is for market research purposes in order to support a possible follow-on acquisition and/or assistance decisions and to identify potentially qualified Small Business concerns that are interested in, and capable of, performing the work as stated in this notice.

Scope: INL has a requirement to partner with several highly qualified contractors to provide professional and administrative support services to its worldwide operations.

Basis of Award: The Government anticipates issuing multiple Blanket Purchase Agreements (BPAs) as a result of the solicitation.

Type of Contract: BPA as defined in FAR 8.405-3 (Blanket Purchase Agreements)

Set-Aside: TBD (based on Market Research from the Sources Sought notice)

NAICS: 541611 – Administrative Management and General Management Consulting Services

Period of Performance:

The anticipated Period of Performance will be one (01) year from the date of award, with the option to exercise four

(04) option periods.

Place of Performance:

The contractor shall provide contractors in the following locations:

• Department of State office locations in Washington, DC

• Patrick Air Force Base, Melbourne, FL

• CONUS – various locations

• OCONUS – may be at any U.S. Embassy or consulate worldwide

The contractor shall have an office located within fifty (50) miles of the:

Contracting Office Address SA-01 Columbia Plaza 2401 E St NW, Suite 900 High Rise Washington D.C. 20037

Key Personnel The contractor shall be able to provide Key Personnel with experience in staffing single medium sized projects (e.g., 50+ persons). Experience shall explicitly provide evidence of managing projects with like depth and breadth of functions as this project, including the ability to provide sufficient Key Personnel, including project managers.

• Program Manager (must be U.S. Citizen)

• Deputy Program Manager (must be U.S. Citizen)

Non-Key (staffing contractors) Personnel The contractor shall be able to recruit, retain, and supervisor contractors from various locations both CONUS & OCONUS. Ability maintain low turnover ratios.

• U.S. Citizens

• Third Country Nationals (TCNs)

• Local Nationals

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Source Selection Methodology: Best Value Tradeoff, Technical Merit is significantly more important than price. The

Government will evaluate proposals (collected one the official Request for Proposal is sent) in two phases. Phase 1:

Evaluation of Proposals submitted; Phase 2: Oral Presentation and Q&A Session

Place of Performance: Domestic and Overseas

Response Summary and Deadline: Refer to Part 4

PART 1 : CAPABILITY RESPONSE QUESTIONS

Each of the below fields shall be address in the Capabilities Statement response:

1. Contractor Name

2. Address

3. Point of Contact with phone number and email address

4. UEI number

5. Cage Code

6. Applicable NAICS code(s)

7. Business Size (large or small); if small, indicate socioeconomic classification (e.g. HUBZone, 8(a), SDVOSB, etc.)

8. If applicable, GSA Schedule contract number, and any applicable SIN number.

9. Facility clearance level (if applicable)

10. Resume(s) of potential program manager(s,) and deputy program manager(s,) with applicable experience

In addition, each of the below questions shall be address in the Capabilities Statement response:

1. What is your firm experience with working with the US Government?

2. Please provide descriptions of relevant past performance, to include references, for projects of similar size (medium size e.g. 50+ persons), scope, or complexity.

3. Does your firm have any experience operating in a foreign country?

4. Does your firm have any experience using Medevac and DBA Insurance ?

5. Does your firm have, or have held in the past, a business license to do business in a foreign country?

6. Does your firm have experience with managing projects with like depth and breadth of functions as this project, including the ability to provide sufficient Key Personnel, including project managers?

7. Does your firm have experience in transitioning responsibility for an incumbent contractor?

8. Please provide descriptions for projects of similar size (medium size e.g. 50+ persons), scope, or complexity.

9. Provide evidence of your firm’s ability to recruit, retain and supervise staff in multiple locations, and to maintain low turnover ratios of staff and Key Personnel for medium sized projects lasting more than two years. Specifically experience in recruiting/hiring (1) cleared U.S. Citizens, (2) Third Country Nationals and (3) Local Nationals.

10. What is your company’s process for obtaining a visa for the Contractor to work in the country they are hired to support?

11. Does your company have a separate wage determination process used for salary determinations of Local Nationals?

12. Will your company need to subcontract or using a teaming agreement for any part of the work? Please explain.

13. Are there any areas in the draft terms and conditions/statement of work that present excessive cost, schedule, or performance risks? If so, please provide detailed information and suggested recommendations to eliminate, reduce or mitigate the risks.

14. The current countries we have Third Party Contractors working in and supporting the US Embassy are: Albani, Bosnia and Herzegovina, Central African Republic, Colombia, Congo, Cote D'Ivoire, Ecuador, Ghana, Guinea, Haiti, Jerusalem, Kenya, Liberia, Peru, Senegal, Serbia, and Tunisia. IF YOUR COMPANY is unable to carry out work in ANY of those countries, please identity in your response.

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PART 2 – TERMS AND CONDITIONS (T&C)

Section A – Mission

Mission of the U.S. Department of State: The U.S. Department of State is the lead institution for the conduct of American diplomacy and the Secretary of state is the President’s principal foreign policy advisor. The Department of State’s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world.

Mission of the Bureau of International Narcotics and Law Enforcement Affairs (INL): INL is under the Under Secretary for Democracy and Human Rights (J) and works to keep Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.

INL works to minimize the impact of international crime and illegal drugs on the United States, its citizens, and partner nations by providing effective foreign assistance and fostering global cooperation. This mission, which centers on helping partner nations establish a capable and accountable criminal justice sector was expanded during the past decade to include stabilizing post-conflict societies through criminal justice sector development and reform. The INL Mission supports peace and security by stabilizing justice-sector institutions and by combating drug trafficking and other transnational crimes such as money laundering and criminal gangs. INL promotes governing justly and democratically by strengthening justice sector institutions, good governance, and respect for human rights. INL’s mission is supported through policies, procedures, processes, programs, projects, and activities both domestically in Washington, DC and in the more than 90 nations where INL currently has foreign assistance programs.

Scope: INL has a requirement to partner with several highly qualified contractors to provide professional and administrative support services to its worldwide operations.

Type of Contract: BPA as defined in FAR 8.405-3 (Blanket Purchase Agreements)

Set-Aside: TBD (based on Market Research from the Sources Sought notice)

NAICS: 541611 – Administrative Management and General Management Consulting Services

Place of Performance: Domestic and Overseas

Section B – Background

B-001 Overview

The U.S. Department of State, Bureau of International Narcotics and Law Enforcement Affairs has a requirement for professional and administrative support services.

B-002 Type of Contract

(a) This is Blanket Purchase Agreement (BPA), as defined in Federal Acquisition Regulation (FAR) 8.405-3 – Blanket Purchase Agreements (BPAs).

(b) These services are considered commercial items. Specific services to be performed shall be identified at the BPA Call level.

(c) The contract type(s) for individual calls will be one or a combination identified in FAR Part 16 (Types of Contracts), depending on one or more of the factors identified in FAR 16.104 (Factors in Selecting Contract Types).

(d) If a BPA Call will be performance-based, as described in FAR subpart 37.6 (Performance-based Acquisition), its

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B-003 Limitation of Funds

(a) For purposes of FAR 52.232-22 (Limitation of Funds) and DOSAR 652.232-72 (Limitation of Funds), the Contractor shall notify the Contracting Officer, for each BPA Call, in writing whenever it has reason to believe that the costs or prices the Contractor expects to incur under the Call (cumulative of all CLINs) in the next 90 days, when added to all costs and prices previously incurred (cumulative of all CLINs), will exceed 75% of the total amount so far allotted/obligated to the BPA Call (cumulative of all CLINs)

(b) The Contractor shall also notify the Contracting Officer and the COR for each BPA Call, in writing whenever it has reason to believe that the costs or prices the Contractor expects to incur under the Call (cumulative of all CLINs) in the next 60 days, when added to all costs and prices previously incurred (cumulative of all CLINs), will exceed 85% of the Call’s ceiling price.

B-004 Labor Rates

(a) This section applies to BPA Calls that utilize any proposed contract type arrangement.

(b) The labor category description for each labor category is identified in C-04 Labor Category Position Descriptions

• Contractors will be afforded the opportunity to map individual FSS Contract standard labor categories to the non-standard labor categories in this RFP.

• If mapped to an equivalent labor category, please detail in Attachment C – Labor Category and Pricing Mapping.

(c) Each NTE fully-loaded hourly labor rate consists of an unloaded hourly labor rate, any labor-related direct costs (e.g., any direct fringe benefits, any direct bonuses), applicable indirect costs, and profit amount. It does not include any other costs. Any other costs that are part of the Contractor’s established compensation plan and consistent with FAR part 31 shall be allocated separately as an ODC (other direct cost) or as a Material at the Call level. Examples of such costs, if applicable, that shall be allocated separately as an ODC or Material, are post hardship differential pay and danger pay.

(d) Any costs included in the NTE fully-loaded hourly labor rates shall not be charged elsewhere under this BPA.

(e) At the Call level, the Government will specify and/or allow the Contractor to propose the labor categories required for a given Call performance. Contract-specified categories shall be used when applicable.

(f) At the Call level, the Contractor will be given an opportunity to propose fully-loaded hourly labor rates that match or are lower than the respective NTE fully-loaded hourly labor rates. The Contractor will be paid only at fully-loaded hourly labor rates that are equal to or are less than the respective NTE fully-loaded hourly labor rates.

(g) The fully-loaded hourly labor rates awarded as part of an individual Call will apply only to that Call. Also, they will apply to any equitable adjustment resulting from any change to the Call requirement.

(h) The following describes the normal workweek for Contractor and subcontractor employees:

• A normal workweek falls within a consecutive seven-day period.

• The NTE fully-loaded hourly labor rates apply to a normal workweek of 40 hours.

• A normal workweek of 40 hours is based on performance of eight hours per day multiplied by five days per week.

• A normal workweek of 40 hours applies to performance outside the continental United States (OCONUS), unless otherwise determined by host-country labor laws. The contract shall follow all host-country labor laws to include host country holidays.

• If the normal workweek for an individual Call differs from a 40-hour normal workweek, both parties will determine labor rates based on the normal workweek for the individual Call. Such rates will apply only to that Call, unless additionally incorporated into the BPA.

(i) The NTE fully-loaded hourly labor rates apply only to the labor categories in the Attachment B – Labor Category Position Descriptions. Any additional labor categories will be specified and their associated labor rates will be determined at the Call level. Additional labor categories and associated labor rates awarded for an individual Calls will apply only to that Call, unless additionally incorporated into the BPA.

(j) For labor-hour Calls, the Government will pay the awarded fixed fully-loaded hourly labor rate and only for performed labor that meets, the labor qualifications specified in the Call.

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(k) For labor-hour Calls, labor hours for each labor category will be paid at the same awarded fixed fully- loaded hourly labor rate regardless of whether the individual performing the labor works (either as an employee or consultant) for the prime contractor or a subcontractor.

(l) For labor-hour Calls, the Government will pay the awarded fixed fully-loaded hourly labor rates multi- plied by the respective actual incurred hours that the Contracting Officer determines allowable, pursuant to FAR 52.232-7 (Payments under Time and-Materials and Labor-Hour Contracts).

(m) For labor-hour Calls, the Government will pay the awarded fixed fully-loaded hourly labor rate to include profit for those hours the Contractor incurs when replacing or correcting services or materials [reference FAR 52.246-6 (Inspection – Time and-Material and Labor-Hour)].

(n) For arrangements when payment is made not based on actual costs incurred (e.g., firm-fixed-price), each awarded fully-loaded hourly labor rate will be fixed for the period of performance to which it applies, regardless of whether the rate applies to a performing prime contractor or subcontractor employee who has legal status to work in the United States of America, who is a third-country national, or who is a local national. The Government will not consider a request for equitable adjustment or claim associated with a desired change to such rate.

(o) The GS pay scale is the standard for domestic contractors and shall include locality adjustments if applicable.

Should there be a “telework position” from the personnel’s home of record, the “Rest of United States” GS pay scale shall be used. For any overseas position with a U.S. Citizen or TCN, the “Base Schedule” FS pay scale shall be used. The FS pay scale shall not include locality adjustments. For a Local National, the local FSN pay scale will be used, and shall be provided in the BPA Call.

B-005 Service Contract Act

The Contractor will be responsible for identifying by Labor Category all direct charge employees who are exempt from the Service Contract Labor Standards (formerly known as the Service Contract Act of 1965), and those employees who are non-exempt. The offeror shall identify in Attachment C its correlation of the proposed labor categories with the classes of service employees included in the Department of Labor (DOL) Wage De- termination attached to this solicitation. If the offeror determines any of the proposed labor categories to be exempt from the Service Contract Act, the offeror shall state the basis for the exemption. The offeror shall also identify any non-exempt labor categories which are not included in the attached Wage Determination for which the conformance procedures contained in FAR 52.222-41 "SERVICE CONTRACT ACT OF 1965, AS AMENDED," may apply.

B-006 Overtime or Supplemental Hours

(a) The Contractor agrees to perform this contract, so far as practicable, without using overtime, particularly as a regular employment practice, except when lower overall costs to the Government will result or when it is necessary to meet urgent program needs [reference FAR 22.103-2 (Overtime – Policy)].

(b) Overtime is defined as time worked in excess of the number of hours in a normal workweek. Referred as “Supplemental Hours” as a CLIN within the BPA call, where applicable.

(c) “Number of hours” includes productive time hours, travel time hours, and paid time off hours (e.g., sick, vacation, holiday).

(d) “Productive time hours” consist of hours that, other than travel time hours, directly benefit the contract.

(e) “Travel time hours” consist of hours spent by the employee traveling to or from authorized work locations.

(f) The contractor shall comply with all host-country labor laws regarding the payment of overtime.

(g) For fixed-price arrangements (i.e., BPA Calls or line items in a Call), the Government will not pay for overtime.

(h) The following applies to labor-hour arrangements and the time portion of time-and-materials arrangements (BPA Calls or line items in a Call):

• Government payment for overtime will be made at the fixed fully-loaded hourly labor rates negotiated in the Call.

• When Government payment for overtime is made at the fixed fully-loaded hourly labor rates negotiated in the Call, such payment applies only to: a) Contractor employees exempt from the Fair Labor Standards Act (FLSA) and who perform overtime in the geographical areas applicable to FLSA; and b) all Contractor employees who perform

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• Advance Government authorization for any Contractor employee’s performance of overtime is not required when Government payment is at the fixed fully-loaded hourly labor rates negotiated in the Call.

• Government payment for overtime for Contractor employees not exempt from the Fair Labor Standards Act

B-007 Travel

(a) Travel under this contract is defined as Contractor air and ground transportation, lodging, meals and incidental expenses, and passport/visa costs.

(b) Except as otherwise provided herein, the Contractor shall be paid its allowable travel costs in accordance with FAR 31.205-46 (Travel Costs).

• Travel costs shall not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor's usual accounting practices consistent with FAR Subpart 31.2. In no event shall travel costs be burdened with fee/profit.

(c) Travel costs are authorized for travel beyond a 50-miles’ radius of the Contractor employee’s local place of performance (official duty station) whenever work is required to be accomplished at a remote work site.

(d) Local travel shall be processed as follows:

• If the Government requires a Contractor employee to work an entire normal work day at a site other than the employee’s local place of performance (official duty station) and the radius between the two locations is within 50 miles, travel costs are generally allowable, but only for any difference in costs between the employee’s normal daily commuting expense and commuting expense resulting from the most economical means of transportation available to the employee after considering: any physical or medical needs of the employee; and mission requirements.

• Payment for time associated with such travel is unallowable.

• For this section, “part of a normal work day” is one in which the employee arrives at the start of his normal work day to his local place of performance (official duty station) and departs at the end of his normal work day from his local place of performance (official duty station). An example is an employee having to attend a meeting at a Department of State site in the middle of the workday.

• Payment for time associated with such travel is generally allowable as long as such time is counted as part of the employee’s normal workday.

• For this section, “part of a normal work day” is only one of the following:

• One in which the employee arrives at the start of his normal work day to his local place of performance (official duty station); or

• One in which the employee departs at the end of his normal workday from his local place of performance (official duty station). An example is an employee having to attend an all-morning local meeting and re- turning afterwards to his local place of performance (official duty station).

• Payment for time associated with going from the employee’s local place of performance (official duty station) to a site other than the employee’s local place of performance (official duty station) is generally allowable as long as such time is counted as part of the employee’s normal workday.

• Payment for time associated with returning from a site other than the employee’s local place of performance (official duty station) to the employee’s local place of performance (official duty station) is generally allowable as long as such time is counted as part of the employee’s normal workday.

(e) No travel costs (or associated labor time during travel) shall be allowable for regular commuting or tele-commuting beyond (or within) a 50-miles’ radius of the Contractor’s local place of performance (official duty station).

(f) Costs when using a privately owned vehicle (POV) for official travel are allowable provided that such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train). Reasonable associated costs, such as tolls and parking fees, are also generally allowable.

(g) When traveling in a POV for official travel, the Contractor shall be paid mileage costs at a rate that does not exceed the POV mileage rate established by the Internal Revenue Service.

(h) Costs for car rentals for official travel are allowable pursuant to the following:

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• Such rentals are consistent with good business practice;

• Such costs do not exceed costs that would have resulted from use of other reasonable transportation methods (e.g., taxi, airplane, train); and

• Such costs do not exceed the actual cost of renting a compact automobile (maximum of one automobile for four Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and Contracting Officer approval is obtained.

• Reasonable associated costs, such as tolls and parking fees, are also generally allowable.

(i) The Government will pay the Contractor, under the applicable labor category CLIN(s), for each Contract- or employee’s travel time to or from authorized work locations as long as the following are met:

• Payment of travel time described herein is in accordance with the Contractor’s established travel policy.

• The Government will not pay for a Contractor employee’s time spent in layovers that are for the convenience of the Contractor employee or Contractor.

• The Government will not pay more than eight (8) hours per day per Contractor employee for travel time.

• The Government will not pay for a Contractor employee’s travel time that is outside the employee’s regular working hours.

• The Government will not pay for a Contractor employee more than the number of hours in the employee’s normal workweek. “Number of hours” includes productive time hours, travel time hours, and paid time off hours (e.g., sick, vacation, holiday).

• “Productive time hours” consist of hours that, other than travel time hours, directly benefit the contract.

• The Contracting Officer must authorize exceptions in advance and in writing.

(j) The following items concern passports and visas:

• The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have a current and valid U.S. passport.

• Should a SIA issued passport (i.e. Official, Diplomatic, Service) be required, that cost will be borne by INL, and worked in conjunction with the COR/CO. Reference H-032, Special Issuance Passport for additional in- formation.

• The Contractor shall be responsible for obtaining any visas required for travel to foreign countries under this contract.

• The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

• The Government will not reimburse the Contractor for travel expenses when travel is cancelled/modified as a result of the Contractor’s failure to obtain a visa, where the Government has determined that such failure is due to the action or inaction of the Contractor.

• The Government will not reimburse the Contractor for the use of private visa procurement services provided by a third party unless prior written approval was obtained by the Contracting Officer. When re-questing written approval, the Contractor shall submit a cost-benefit analysis to the Contracting Officer.

(k) Costs for travel that has been modified or cancelled are not allowable unless such modification or cancellation was caused by the Government or otherwise beyond the control of the Contractor.

(l) Pursuant to FAR 47.402, 47.403, and the Fly America Act, the Contractor shall use a U.S.-flag air carrier service unless an exception exists. If such conditions exist under a fixed-price arrangement (i.e., BPA Call or line items in a Call), the Contractor shall submit with its Call to the COR a proposal a memorandum explaining why it does not intend to use a U.S.-flag air carrier service. Inclusion of such costs in the awarded fixed-price is contingent upon Government acceptance of such explanation. The Contractor is required to submit a memorandum to the CO why Fly America Act wasn’t able to be taken into consideration.

(m) Should any Contractor personnel be requested to perform in any area which has been determined by the Department of State to be a hazardous duty area, hazardous duty premium pay if and to the extent requested and allowed, will be payable at the same rate as would be given to Department of State direct-hire employees pursuant to Chapter 650 of the U.S. Department of State Standardized Regulations (Government Civilians, Foreign Areas)..

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Hazardous duty premium pay shall not be burdened with any indirect costs (e.g., overhead, G&A) or fee/profit.

Reference B-009 Post Hardship Differential and Danger Pay for additional information.

B-007-1 Travel Authorization Request – Domestic Position

(a) TPCs may be required to travel domestically and/or internationally. Each BPA Call will clearly state if travel is anticipated. If travel is required, funding shall be provided accordingly. Some BPA Call shall provide funding upon award, while others will be funded on an individual basis. All Travel shall be in accordance with the Department of State Standardized Regulations (DSSR) and the Federal Travel Regulations (FTR).

(b) When travel is anticipated, a “Travel Authorization” shall be completed. The format shall be determined by the offeror after award, but shall include a minimum of:

a. Hourly rate & number of work hours to be preformed

1. Break out any hours over a 40 hour work week into its own “Supplemental Hours“ line

b. Travel/ODCs

c. Shall include Per Diem IAW GSA published rates (https://www.gsa.gov/travel/plan-book/per-diem-rates) and/or DOS Overseas Rates (https://aoprals.state.gov/web920/per_diem.asp)

d. Danger Pay, if applicable

e. Post Differential, if applicable

f. Medical Evacuation Insurance /DBA Insurance

(c ) The Travel Authorization shall be prepared by the Contractor and signed by the TPC, Office Director/Team Lead/Government Onsite Supervisor, and then sent to the appropriate Contract Specialist (CS) to obtain Contracting Officer and COR approval. This shall be completed prior to any travel plans being made. INL shall not be liable for any costs if a Travel Authorization is not completed, and subsequently cancelled.

(c) IAW 14 FAM 567.2-6 Extended Economy Seating Travel, extended economy seating is authorized on a reimbursable basis. Business class is not authorized under this BPA, unless in limited circumstances and re- quires CO approval. Contractor is required to submit a memorandum to the CO why Fly America Act wasn’t able to be taken into consideration.

(d) Local travel may be anticipated, and will require a Travel Authorization upon confirmation with the CO.

(e) If the Contractor requires their employee to pay for travel plans out of pocket, timely reimbursement is required upon following the Contractor’s reimbursement request policy. Contractor is required to reimburse their employee within thirty (30) days after all receipts and final documents for reimbursement have been received by the company.

B-007-2 Travel Authorization Request - Overseas Positions

(a) TPCs may be required to travel domestically and/or internationally. Each BPA Call will clearly state if travel is anticipated. If travel is required, funding shall be provided accordingly. Some BPA Call shall provide funding upon award, while others will be funded on an individual basis.

(b) When travel is anticipated, a “Travel Authorization” shall be completed.

(c) The format shall be determined by the offeror after award, but shall include a minimum of:

a. Hourly rate & number of work hours to be preformed

1. Break out any hours over a 40 hour work week into its own “Supplemental Hours“ line

b. Travel/ODCs

1. Shall include Per Diem IAW GSA published rates (https://www.gsa.gov/travel/plan-book/per-diem-rates) and/or DOS Overseas Rates (https://aoprals.state.gov/web920/per_diem.asp).

c. Danger Pay, if applicable

d. Post Differential, if applicable

e. Medical Evacuation Insurance /DBA Insurance

(d) The Travel Authorization shall be prepared by the Contractor and signed by the TPC, Office Director/Team Lead/Government Onsite Supervisor, and then sent to the appropriate Contract Specialist (CS) to obtain Contracting Officer and COR approval. This shall be completed prior to any travel plans being made. INL shall not be liable for any costs if a Travel Authorization is not completed, and subsequently cancelled.

http://www.gsa.gov/travel/plan-book/per-diem-rates) http://www.gsa.gov/travel/plan-book/per-diem-rates) http://www.gsa.gov/travel/plan-book/per-diem-rates)

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B-008 Defense Base Act (DBA) Insurance

(a) DBA Insurance costs shall be incorporated into its own CLIN.

(b) DBA Insurance costs are unallowable for performance in the United States.

(c) DBA Insurance costs are generally allowable for performance outside the United States, but only for covered Contractor and subcontractor employees. The following are covered Contractor and subcontractor employees:

• United States citizens or residents;

• Individuals hired in the United States or its possessions, regardless of citizenship; and

• Local nationals and third country nationals where Call performance takes place in a country where there is no waiver in accordance with PIB 2017-04.

(d) In addition, DBA Insurance costs are generally allowable for performance outside the United States, but only when such costs accord with the terms of the Contractor’s DBA Insurance policy, law, and regulation.

(e) The Contractor’s DBA Insurance policy shall be with a carrier approved by the United States Department of Labor to provide DBA Insurance, or the Contractor shall be a self-insured employer authorized by the United States Department of Labor to provide DBA Insurance.

(f) Some countries have DBA waivers for more information check:

https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm

B-009 Post Hardship Differential and Danger Pay

Post Hardship Differential Pay and Danger Pay, which are forms of incentive compensation, will be generally allowable and allocated separately at the Call level. However, Government payment of such costs is contingent on the Contractor meeting all of the following requirements:

(a) Paying Post Hardship Differential Pay and Danger Pay is part of the Contractor’s established incentive compensation plan or policy, or employer/employee agreement entered into in good faith before the services are rendered, pursuant to FAR 31.205-6(f)(1)(i) (Bonuses and Incentive Compensation).

(b) When paying Post Hardship Differential Pay and Danger Pay is part of the Contractor’s established incentive compensation plan or policy, such plan or policy is followed consistently as to imply, in effect, an agreement to make such payment pursuant to FAR 31.205-6(f)(1)(i) (Bonuses and Incentive Compensation).

(c) The Contractor's basis for paying Post Hardship Differential Pay and Danger Pay is supported, pursuant to FAR 31.205-6(f)(1)(ii) (Bonuses and Incentive Compensation).

(d) Payment of such costs is otherwise consistent with FAR Subpart 31.2.

(e) Payment will be made only for areas identified as Post Hardship Differential Pay areas and/or Danger Pay areas in Section 920 of the Department of State Standardized Regulations (DSSR).

(f) Payment will be made only for eligible employees. Eligible employees are employees:

• Whose country of citizenship is not in the Call place of performance; and

• Whose primary residence is in an area not identified in Section 920 of the DSSR, or an area identified in Section 920 of the DSSR with an applicable DSSR percentage that is less than the respective applicable DSSR percentage for the Call place of performance.

(g) Payment for a given workweek for an eligible employee will not exceed the dollar amount resulting from multiplying the applicable DSSR percentage by the employee’s basic compensation for the given workweek.

(h) The applicable DSSR percentage will be the DSSR percentage effective at the time of Call proposal(s) (or upon Call award if feasible) under fixed-price arrangements (i.e., BPA Call or line items in a Call).

(i) The applicable DSSR percentage will be the DSSR percentage effective at the time of Call performance for arrangements when payment is made based on actual costs incurred (e.g., cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements).

(j) An eligible employee’s basic compensation for a given workweek is the dollar amount attributable to the employee as a result of the employee’s productive hours and paid time off (e.g., sick, vacation, holiday) hours for http://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm

TOP OF PAGE Page 12 of 71 the given workweek. It is the employee’s base salary/unloaded compensation for the given workweek. However, such compensation must:

• Benefit the Call; and/or

• Be an equitable amount that is necessary to support the overall operation of the business, although a direct relationship to any particular cost objective (e.g., Call) cannot be shown.

(k) The number of hours included in an eligible employee’s basic compensation for a given workweek cannot exceed the number of hours for the Call’s normal workweek.

(l) Basic compensation included in the fixed-price under fixed-price arrangements will consist of each eligible employee’s negotiated base salary/unloaded compensation for the Call’s period of performance.

(m) Basic compensation will consist of actual incurred base salary/unloaded compensation for arrangements when payment is made based on actual costs incurred (e.g., cost-reimbursement arrangements, materials portion of time-and-materials arrangements, and progress payments based on costs under fixed-price arrangements).

(n) An eligible employee may receive Post Hardship Differential Pay and Danger Pay during paid time off only when the employee takes paid time off in the Call’s place of performance or in another Post Hardship Differential Pay and Danger Pay area, respectively.

(o) When an eligible employee takes paid time off in another Post Hardship Differential Pay and/or Danger Pay area, payment will be based on the applicable DSSR percentage(s) for the Call’s place of performance.

(p) Payment of Post Hardship Differential Pay for an eligible employee will not commence until the eligible employee has served 42 calendar days in the Call’s place of performance. Payment will commence on the first productive or non-productive day after day 42, and will not be retroactive to days previously served unless para- graph “q” immediately below applies. The 42 calendar days are not required to be consecutive, and “served” consists of productive time, paid time off, and time otherwise spent in the Call’s place of performance.

(q) Once an eligible employee has served 42 calendar days in the Call’s place of performance, payment of Post Hardship Differential Pay will be retroactive to day 1 served in the Call’s place of performance if the Call’s place of performance is in an area identified in Footnote N in the Post Classification and Payment Tables in Section 920 of the DSSR. Currently, Afghanistan and Iraq are the only such areas.

(r) Payment of Post Hardship Differential Pay for an eligible employee will conclude when the eligible employee departs the Call’s place of performance, unless such departure is to another Post Hardship Differential Pay area during paid time off.

(s) For Post Hardship Differential Pay, when an eligible employee has not yet served 42 calendar days and re- turns to the Call’s place of performance after an absence from the Call’s place of performance, the number of days served resumes on the day of return. For example, if an eligible employee served 30 calendar days in the Call’s place of performance and departed the Call’s place of performance for 14 days, the day of return (day 44) will be considered day 31 of days served.

(t) Payment of Danger Pay for an eligible employee will not commence until the eligible employee has served a minimum of four (04) cumulative hours in one day at a place designated a danger pay area. When an eligible employee is in a danger pay area for four (04) cumulative hours or more, he/she may receive the danger pay allowance for the full day. This is effective the eligible employee’s day of arrival in the Call’s place of performance and conclude on the day of departure from the Call’s place of performance.

B-010 Period of Performance

This BPA is comprised of a one-year base period, four, one-year option periods and a six-month option to ex- tend services granted via FAR Clause 52.217-8.

To be completed at time of award

Base Year:

Option Year 1:

Option Year 2:

Option Year 3:

Option Year 4:

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Six-Month Extension (FAR 52.217-8):

Section C – Scope

C-01 Background

The need for law and order as well as justice and respect for human rights is paramount in a world of growing transnational threats including terrorism, crime, porous borders, and violent internal conflict. Unfortunately, many nations around the world lack capable police forces and transparent criminal justice systems to counter these growing threats in a manner that upholds Rule of Law principles. This poses a major problem not only for those countries and regions, but also for the United States. Countries with weak law enforcement can serve as breeding grounds for crime and extremism, while abusive and corrupt law enforcement may lead to human rights violations and potential political instability. Tackling these challenges is vital to U.S. national security.

This may include creating criminal justice structures where none previously existed, restructuring structures to provide criminal justice systems consistent with internationally recognized principles of democratic policing and the rule of law, or substantially enhancing criminal justice capabilities in countries or regions emerging from conflict, or attending training or consulting trips. For these reasons, the development of efficient, fair, and effective criminal justice systems around the world is among the most important U.S. national security and foreign policy goals.

The Department of State (DOS) Bureau of International Narcotics and Law Enforcement Affairs (INL) is man- dated to pursue these goals by furnishing assistance to countries and international organizations for the control of narcotic drugs, controlled substances, and other anticrime purposes, including strengthening foreign police and criminal justice systems, countering the flow of illegal narcotics, and minimizing transnational crime.

INL’s authorities are found in Chapter 8, Part I of the Foreign Assistance Act of 1961 (FAA), as amended. In furtherance of its counternarcotic and anticrime mandates, INL has assumed an increasing role in stabilizing post-conflict societies and strengthening democracies through the institutional development of criminal justice systems.

INL designs, implements, coordinates, and oversees approximately $3 billion in funding each year. Since 1994, INL has deployed over 7,000 U.S. law enforcement personnel to 14 post-conflict and conflict missions throughout the Department’s six geographic regions.

C-02 Scope

The Contractor shall be responsible for providing highly qualified contractors, hereby referred to as TPCs, on an individual BPA Call basis, for the programs, activities, and functions of INL offices in the US and in support of INL sections around the world. All TPCs shall meet the labor category requirements contained in the Contractors GSA/MOBIS schedule. All work shall be performed, in accordance with the orders issued on a Form OF- 347 or SF 1449 under this BPA.

The Contractor shall provide TPC personnel with the required skill levels for the task(s) to be performed and shall employ hiring and retention practices that ensure the Contractor is able to identify, screen, place, monitor, train, and retain qualified candidates to fulfill service requirements under this contract.

When INL requests a proposal for a pending position, the Contractor shall submit resumes for individuals who are reasonably expected to perform under the order. Resumes should clearly demonstrate the degree of signific- ant experience as it relates to the position qualifications stated in the Statement of Work for the order. Resumes shall contain a signed statement from the individual granting permission for his/her resume submitted for con- sideration.

If resumes are provided for individuals not presently under the Contractor’s employment, an agreement between the Contractor and the individual shall be provided. Employment agreements must contain specific salary quotations, not salary ranges.

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All terms and conditions contained in the GSA/MOBIS Federal Supply Schedule shall be in full effect. Ser- vices and performance shall be defined under each order. Prices submitted shall be in accordance with the Con- tractor’s original proposal and established labor rates under the GSA/MOBIS Schedule Contract.

As requested, the Contractor shall provide official proposals on company letterhead for pending orders including the hourly rate, quantity of hours, total cost, and the period of performance. Unless specified otherwise, proposals shall be based on a 40-hour workweek, a 2080 hour work year, and in observance of legal holiday and administrative/personal leave dates.

C-03 Personnel Management

All Contractor personnel under this BPA are responsible to operate, at a minimum, during regular business hours, presenting themselves in a professional mannar at all times befitting the high visibility of the Department of State.

C-03-1 General

TPC personnel are not employees of the Federal Government and are not eligible for benefits given Federal employees.

The Contractor shall be responsible for communicating this to their employees and ensuring that they fully understand this, as well as the other terms and conditions outlined herein.

All TPC personnel shall conduct only business covered by this contract during periods paid for by the Government and shall not conduct any other business on Government premises

C-003-2 Leave

All TPC personnel requests for leave, annual, sick or other, shall be approved or denied by the Contractor. The

Contractor shall notify the on-site Office Director and/or Deputy Director (as well as the Contracting Officer’s

Representative (COR) & Contracting Officer if requested), in advance of any planned absences and as soon as possible of any unplanned and unavoidable absences. The Contractor shall be responsible for assuring BPA Calls are fully staffed at all times, unless the CO waives this requirement.

C-03-10 Deputy Program Manager

The Contractor shall appoint a Deputy Program Manager (DPM) to serve as the secondary point of contact with INL.

The DPM shall be responsible for assisting the PM with all TPC employee supervision, providing completed deliverables, and assisting with resolving issues related to contract and BPA Call performance and at- tending meetings as necessary. The DPM shall assist the PM and be responsible for ensuring that TPC personnel have a clear understanding of the expectations for performance of their duties as required by this BPA and subsequent BPA Calls and those personnel are aware of and comply with all policies, terms, and conditions applicable to them under the BPA. The DPM shall be considered Key Personnel. The DPM shall be the secondary point-of-contact for the Contracting Officer (CO) to help resolve issues and perform other functions that may arise relating to the contract and BPA Calls issued under the contract. The DPM shall be given a Department of State ID badge.

All costs associated with the Contractor’s Deputy Program Manager shall be at no cost to the Government.

Deputy Program Manager Duties & Responsibilities:

• Assist the PM to maintain, as a deliverable, a staffing level of 95% or higher at least 100% of the time.

(including those employees currently being processed by DS)

• Respond to all communication from the INL CO within 8 business hours.

• Accurately report staffing levels in the weekly, monthly and annual reports.

• Shall be successful in obtaining required security clearances 95% of the attempts.

• Successfully on-board personnel including VARs, badging, briefing

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• Submit deliverables on time 100% of the time.

• Handle quickly and effectively with contractor and subcontractor personnel issues.

• Hold and maintain all appropriate business licenses & comply with all respective country labor laws.

• Facilitate travel requests within (01) day.

• Shall have appropriate work visas for contractor and subcontractor employees.

Minimum Qualifications:

• US Citizenship

• Active Secret Security Clearance issued by the Defense Security Service (DSS).

• Bachelors’ Degree from an accredited institution in a business administration or management field.

• Demonstrated minimum five (05) years of project/program management experience.

• Demonstrated minimum five (05) years of experience in managing Government contracts with professional and administrative support services

• Strong organization and interpersonal skills, with excellent oral and written communication skills.

C-03-11 Location

The PM shall be located within 51 miles of SA-01 Columbia Plaza, 2401 E ST NW Washington DC. The DPM can be located anywhere in the Continental United States (CONUS).

The PM shall have a team to support BPA activities to include recruitment, logistics support, financial, accounting and related activities, which can be located in the home office of the company. The Contractor’s home office shall interface directly with the CO and COR to ensure effective contract and BPA management. The home office shall acknowledge USG information requests within eight (8) business hours and reach agreement on due dates for critical information requests. This may include but is not limited to information requests regarding contractual matters (e.g.

personnel, work plans, deliverables, in country…