PR-25-626 - NOI_Selection Memo Final~2.pdf
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- Attached to
- Transportation Services
- Solicitation number
- PR-25-626
- Issued by
- California
About this file
RFP PR-25-626 Transportation Services - Notice of Intent to Award
This document is a Notice of Intent to Award and supporting memorandum from the City of Long Beach regarding Request for Proposals No. RFP PR-25-626 for comprehensive transportation services. The City solicited proposals from qualified firms to provide transportation services for youth and senior programs administered by the Parks, Recreation, Marine and Animal Care Services Bureau. The RFP was released on August 12, 2025, with a proposal deadline of September 23, 2025. Two proposals were received and determined to be responsive to all mandatory requirements. The City intends to award contracts to both Durham School Services of Lisle, Illinois and Zūm Services, Inc. of Redwood City, California based on their demonstrated ability to meet the City's transportation needs. Work shall not commence without execution of a signed purchase order from the City.
The evaluation committee assessed proposals using four weighted criteria: Organizational Capacity & Experience (30%), Method of Approach (40%), Communications & Reporting (20%), and Reasonableness of Cost (10%). Cost considerations included flat daily rates, additional or hidden fees, and bus cleanup fees. Final evaluation scores were Zūm Services, Inc. at 69% and Durham School Services at 68%. Both vendors demonstrated proven operational capacity, meet all required safety standards, and offer flexible scheduling to support youth and senior program needs throughout the City. The Notice of Intent to Award was issued on November 18, 2025, with contact information provided through the City's Purchasing Division at (562) 570-6738 or rfppurchasing@longbeach.gov.
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Text version
November 18, 2025
RE: NOTICE OF INTENT TO AWARD
REQUEST FOR PROPSALS No. RFP PR-25-626
The City of Long Beach (City) has completed its evaluation of Request for Proposals (RFP) No. RFP PR-25-626 for Transportation Services. Two proposals were received and evaluated. Based on the evaluation criteria stated in the RFP and analysis of the response, it is the City’s intent to award a contract to:
• Durham School Services, of Lisle, IL
• Zūm Services, Inc., of Redwood City, CA
Thank you for your participation in the procurement process. The City of Long Beach regards your firm as an important and valuable provider of goods and/or services. If I can answer any further questions, please feel free to contact me at (562) 570-6738 during normal business hours or by email at rfppurchasing@longbeach.gov.
Sincerely, Rachel Yos Rachel Yos, Assistant Administrative Analyst I
NOTE: This Notice of Intent to Award does not constitute an award.
The awarded vendor will receive a purchase order from the City of Long Beach. Work shall not commence without a signed purchase order.
Financial Management Business Relations Bureau/Purchasing Division
411 West Ocean Blvd., Long Beach, CA 90802
(562) 570-6200 mailto:rfppurchasing@longbeach.gov
Date: November 10, 2025
To: Michelle Wilson, Purchasing Agent
From: Stephanie Perez, Bureau Secretary, Parks, Recreation, Marine and Animal Care Services Bureau
Subject: Selection of RFP PR-25-626 Transportation Services
A Request for Proposals (RFP) PR-25-626 was released on August 12, 2025, soliciting proposals from qualified firms to provide comprehensive transportation services for youth and senior programs. These services are a vital component of the City’s community programming and ensure safe, reliable, and accessible transportation for program participants.
Two proposals were received in response to the RFP by the September 23, 2025, deadline.
The proposals were reviewed to ensure all mandatory requirements of the RFP were met.
Both proposals met the mandatory requirements and were deemed responsive.
A selection committee convened to evaluate the proposals in accordance with the criteria established in the RFP:
CRITERIA WEIGHT
1. Organizational Capacity & Experience Demonstrated experience that matches the scope of work.
Extent to which the minimum qualifications stated in section 2.1 of this RFP have been met.
30%
2. Method of Approach Willingness to adhere to City standards, communication, and safety.
Extent to which the proposer would mitigate risk Demonstrated understanding of PRM’s project needs; and Ability to work effectively with City Staff
40%
3. Communications & Reporting Proven ability to communicate any issues and provide project resolution; and Ability to meet project deadlines in a timely and thorough manner
20%
4. Reasonableness of Cost Flat daily rate Additional/hidden fees Bus clean up fees
10%
After a comprehensive review and evaluation, the selection committee determined that both proposers demonstrated the ability to meet the City’s transportation needs effectively. The following two companies are recommended for contract award based on their experience, service reliability, and competitive pricing:
Memorandum
Durham School Services, of Lisle, IL Zūm Services, Inc., of Redwood City, CA
Both companies have proven operational capacity, meet all required safety standards, and offer flexible scheduling to support youth and senior program needs throughout the City.
Final scores of the proposals are shown in the table below:
Vendor Final Score
Durham School Services
69% Zūm Services, Inc.
68%
APPROVED:
Michelle Wilson, Purchasing Agent Date
11/18/25
| PR-25-626 - Notice of Intent |
| Rachel Yos |
Transportation Selection Memo - RY_approved
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