PPSC DQ 27-006 Operable Wall Partitions DRAFT v2.docx

Documented Quote

PPSC 27-006

Operable Wall Partitions at PPSC Downtown Campus

14 October 2026

Documented Quote Summary Sheet

The information found in this summary sheet is for reference purposes only. Vendors or other interested parties are cautioned to review the solicitation, including any later amendments, in its entirety and contact the listed Point of Contact with any questions.

POINT OF CONTACT - James Gellenbeck at Procurement.Bids@PikesPeak.edu.

Important Dates:

Publication Date- October 14, 2026 Quote Submission Deadline- October 26, 2026 Overview and Goals:

Overview: This project consists of furnishing and installing a new electrically operated operable partition system at the Downtown studio Campus The scope of work includes removal of the existing operable wall, delivery of all required materials and equipment, installation of the new partition system, testing, adjustment, and commissioning to ensure full operational functionality.

Goals: Replace the existing operable wall with a new reliable partition system. Restore full operational functionality and improve system reliability. Enhance flexibility of the instructional and simulation spaces within the Downtown Studio Campus. Provide a modern, electrically operated partition system that supports efficient room configuration and space utilization. Ensure a complete, tested, and fully functional installation that meets the college's operational requirements.

Requirements:

A. See Exhibits A, B, C, D, & E Requested QUOTE Format:

B. See Exhibit A QUOTE Submission Instructions:

C. Respondents shall submit Quotes via email to the Procurement Point of Contact identified above. The Quote submission email should include the subject line “Quote submission from (Insert Respondent Name) for PPSC DQ 27-006, Operable Wall Partitions at PPSC Downtown Studio.

Ensure all requested attachments are included A Quote received after the submission deadline may, at the sole discretion of the State, be rejected without further consideration.

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TABLE OF CONTENTS

O. Service Disabled Veteran Owned Small Businesses (SDVOSB) (ref. §24-103-905), C.R.S., et seq ………………………………………………………………………………………………………. 14

1.

SOLICITATION INFORMATION

Introduction On behalf of the State of Colorado, Pikes Peak State College is issuing this Documented Quote for an Operable Wall Partitions at the PPSC Downtown Studio.

Background, Overview and Goals Background: Downtown Studio Campus currently has an existing operable wall system that has reached the point where replacement is necessary to maintain reliable operation and support the functional needs of the facility. The project will replace the existing partition with a new electrically operated operable partition system, providing a modern and dependable solution for dividing and configuring instructional spaces.

Overview: This project consists of furnishing and installing a new electrically operated operable partition system at the Downtown studio Campus The scope of work includes removal of the existing operable wall, delivery of all required materials and equipment, installation of the new partition system, testing, adjustment, and commissioning to ensure full operational functionality.

Project Goals are as follows:

a. Replace the existing operable wall with a new reliable partition system.

b. Restore full operational functionality and improve system reliability.

c. Enhance flexibility of the instructional and simulation spaces within the Downtown Studio Campus.

d. Provide a modern, electrically operated partition system that supports efficient room configuration and space utilization.

e. Ensure a complete, tested, and fully functional installation that meets the college's operational requirements.

Anticipated Term The anticipated term of the Contract resulting from the award of this solicitation is November 17, 2026, and must be completed by June 30, 2027. Project term is about 3-4 months. Start date will be upon Notice to Proceed. Completion date is approximately 12-16 weeks after award and materials delivery.

The State is not responsible for any goods delivered or services performed by the awarded Respondent without a State issued Contract or Purchase Order.

Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only. Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are stated in Mountain Time (MT), as adjusted for daylight savings.

The date of publication for this solicitation on Colorado VSS is October 14, 2026.

The MANDATORY jobsite visitation will take place on October 29, at 09:00 AM, PPSC Downtown Studio at the address below:

100 W. Pikes Peak Ave., Colorado Springs, CO 80903 All questions must be submitted by November 4, 2026. Responses will be published by November 6, 2026.

All quotes must be submitted in the method described below no later than 2:00 PM MST on November 13, 2026.

The estimated date for award selection and notification is November 16, 2026.

The desired Contract start date is TBD. However, PPSC Spring Break is from 22-28 of March 2027 which is ideal to get the project completed.

Procurement Point of Contact

ii. The State’s sole point of contact for this solicitation is James Gellenbeck, Director of Procurement and Contracts, who may be reached via email at Procurement.Bids@PikesPeak.edu, or via phone at 719-502-2008.

Respondent Inquiries

iii. Respondents may submit written inquiries via email concerning this solicitation to obtain clarifications. The State, in its sole discretion, may or may not accept inquiries received after the date and time indicated on the Schedule of Activities.

Send all inquiries to the Procurement Point of Contact listed above. Inquiries should be clearly marked with the solicitation number and title. Where appropriate, inquiries should include references to any relevant Section and paragraph of the solicitation.

Responses to Respondent inquiries will be published on Colorado VSS collectively, as an amendment to the solicitation. Respondents shall not rely on any verbal statements that alter any specification or other term or condition of the solicitation. Such changes are valid only if provided in writing by the Procurement Contact.

REQUIREMENTS

Accessibility Requirements

iv. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility Standards for Individuals with a Disability, as established by the Office Of Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

Insurance Requirements The awarded Respondent will be required to submit a certificate(s) of insurance evidencing insurance coverage as required by the Insurance provision in the Contract or Purchase Order Terms and Conditions prior to execution of the Contract or Purchase Order.

Mandatory / Minimum Requirements Contractor shall furnish and install a new electrically operated operable partition system, including all labor, materials, equipment, removal of existing partition, testing, commissioning, warranty, and complete turnkey installation in accordance with manufacturer requirements and applicable codes.

At a minimum, the vendor must:

Provide Qualified Personnel Provide appropriately trained and experienced personnel capable of installing the electric wall partitions.

Provide All Required Materials and Labor Furnish all materials, labor, equipment, tools, delivery, supervision, and incidental services necessary to complete the Work in accordance with the solicitation and approved project requirements.

Meet Manufacturer Requirements Install the products in accordance with applicable manufacturer’s recommendations and installation requirements.

f. Meet Applicable Codes and Standards Perform the Work in compliance with applicable federal, state, and local laws, codes, regulations, safety requirements, and accepted industry practices.

g. Maintain a Safe Work Area Maintain a safe, clean, and orderly work area throughout the project and properly manage construction debris and waste, including the required dumpster services.

h. Coordinate with the State Coordinate scheduling, site access, deliveries, work activities, and project completion with the State’s designated representative and facility personnel.

i. Minimize Disruption Perform the Work in a manner that minimizes disruption to the operations of the PPSC Downtown Studio.

j. Meet Project Schedule Complete all Work within the schedule established by the State and promptly communicate any conditions that may affect the project schedule.

k. Quality of Work Provide professional workmanship and correct any deficiencies identified by the State during inspection or acceptance of the Work

l. Final Cleanup and Acceptance Remove construction debris, excess materials, tools, and equipment upon completion and leave the work area clean and ready for use. The Work will be subject to State inspection and acceptance.

Failure to meet any mandatory requirement may result in the vendor being determined non-responsive or otherwise ineligible for award, in accordance with the solicitation requirements and applicable State procurement rules.

i. Respondents shall submit Quotes to James Gellenbeck, Director of Procurement and Contracts, who may be reached via email at Procurement.Bids@PikesPeak.edu. The Quote submission email should include the subject line “Quote submission from (Insert Respondent Name) for PPSC DQ 27-006, Operable Wall Partitions at PPSC Downtown Studio.

A Quote received after the submission deadline may, at the sole discretion of the State, be rejected without further consideration.

i. Proposed pricing must remain firm during the initial term of the Contract or Purchase Order.

ii. Pricing must include any fees associated with the delivery of goods or services, including, but not limited to, shipping and installation.

The State may negotiate with any Respondent to clarify the Respondent’s Quote or to effect modifications that will make the Quote Acceptable or more advantageous to the State; however, any requirements identified in this solicitation may not be negotiated. Reference Procurement Rule R-24-103-204-01(d).

C. Single Quote If only one Quote is received in response to this solicitation, an award may be made to the single Respondent if the procurement official finds that the price submitted is fair and reasonable and that other prospective Respondents had reasonable opportunity to respond to the solicitation. If the price submitted is not fair and reasonable and there is not adequate time for re-solicitation, the procurement official may enter into competitive negotiations in accordance with Procurement Rule R-24-103-208-02.

D. Notice of Award A notice of the intent to award will be announced on Colorado VSS.

E. Documents After Award Prior to Contract or Purchase Order execution, the awarded Respondent must provide the State with proof of Good Standing with the Colorado Secretary of State and an insurance certificate documenting coverage as required by the Contract or Purchase Order.

D. Modifications or Withdrawal of Quotes A Respondent may modify or withdraw its Quote by written notice to the Procurement Contact prior to the established Quote submission deadline. Withdrawal of a Respondent’s Quote following the Quote submission deadline and prior to award, may be allowed, in the State’s discretion. Withdrawal of a Respondent’s Quote after award is not allowed. Reference Procurement Rules R-24-103-201-08 and R-24-103-201-09.

E. Mistake and Minor Informalities in Respondent Quotes In certain circumstances, a Respondent may correct a mistake(s) in its Quote and/or the State may waive minor informalities. Reference Procurement Rule R-24-103-201-08.

F. News Releases and Announcements Respondents shall not issue any news releases, communications or announcements of any kind pertaining to this solicitation, without prior written approval by the State.

G. Not a Legally Binding Offer Neither this solicitation nor a Respondent’s Quote submitted in response to this solicitation constitute a legally binding offer. Reference Procurement Rule R- 24-103-204-01(b).

H. Respondent Quote Content The contents of the Quote of the awarded Respondent and any modifications to the Quote negotiated by the State included in the resulting Contract or Purchase Order will become contractual obligations. Failure of the awarded Respondent to accept these obligations may result in cancellation of the award to that Respondent.

I. Quote Response Material Ownership All material submitted in response to this solicitation becomes property of the State.

J. Certification of Independent Price Determination By submitting a Quote, the Respondent certifies that the prices and other terms in the Quote have been arrived at independently without any consultation, communication, agreement with, or knowledge of the contents of the Quote by any other competing Respondent. For purposes of this paragraph, "consultation, communication, agreement with, or knowledge" does not include knowledge of prices or terms gained through availability of established price lists or catalogues made available to the public by the competing Respondents. No attempt has been made or will be made by the Respondent to induce any other person or firm to submit or not to submit a Quote for restricting competition. Reference §6-4-101, C.R.S., et seq., (Colorado Antitrust Act of 1992) as amended.

M. Protested Solicitations and Awards An aggrieved party may file a protest concerning a Material Issue(s), at any phase of solicitation, including but not limited to, specifications, award or a disclosure of information marked confidential in the Quote. “Material issue” means a nontrivial defect in the solicitation or award that would prejudice the outcome of the procurement. The presence of multiple nonmaterial issues in a solicitation or award does not constitute a material issue unless the aggrieved party can establish that those nonmaterial issues together would prejudice the outcome of the procurement.” The protest shall be submitted to the Pikes Peak State College Procurement Official within three (3) business days after such aggrieved person knows, or should have known, of the facts giving rise thereto. Reference §24-109-102, C.R.S., as amended, and Procurement Rule R-24-109-102-01, et seq. Protests should be submitted via email to James Gellenbeck at Procurement.Bids@PikesPeak.edu.

N. Performance Outside of Colorado Awarded Respondent, per Section 24-102-206, C.R.S., prior to contracting shall disclose in a written statement whether it anticipates performing or subcontracting any services under the contract, where such subcontracted services will be performed under the contract, including any subcontracts, and whether any subcontracted services under the contract or any subcontracts are anticipated to be performed outside the United States or the state. If the prospective vendor anticipates services under the contract or any subcontracts will be performed outside the United States or the state, the vendor shall provide in its written statement a provision setting forth why it is necessary or advantageous to go outside the United States or the state to perform the contract or any subcontracts.

Any vendors needing support responding to solicitations may contact the Colorado Supplier Diversity Navigator at the Statewide Equity Office of Supplier Diversity. Services provided include assistance with responding to solicitations, interpretation of solicitation documents, technical assistance referrals, availability of resources, construction bond assistance through the Construction Statewide Bond Assistance Program, and free business directory listings and verifications through the Colorado Supplier Diversity Directory. The office can be reached during normal business hours by calling 303-866-5765 or emailing DPA_SupplierDiversityHelp@state.co.us.

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