PP HVAC Attachment A~1.docx

illinois.gov/iema ready.illinois.gov

Power Plant HVAC Maintenance – ATTACHMENT A

Vendors are to specify whether each of the Mandatory Requirements is agreed to and satisfied by checking the appropriate “Met” or “Not Met” box, and where appropriate, provide the requested information. Vendors should complete the “Vendor Narrative” section to explain how they meet the requirement or provide requested information and/or include other documentation that provides additional detail.

If any mandatory requirement is not met, or requested information is not provided, the entire bid will not be considered. If all responding vendors fail to meet a particular mandatory, that mandatory may, at the sole discretion of the State, be removed so the evaluation process may continue.

Please complete and submit this form to andrew.wampler1@illinois.gov or fax to (217) 785-9962 by the date and time listed in BidBuy.

Company Name:

Mandatory Specification M1: Service – The Vendor agrees that every service and/or inspection should include “repair, replace, and adjust as necessary” to ensure HVAC unit is performing optimally.

☐ Met ☐ Not Met

Vendor Narrative:

Mandatory Specification M2: Service Record – The Vendor agrees that all services performed will be recorded and a record of the service will be provided to IEMA.

☐ Met

Vendor Narrative:

Balance of page left blank.

Mandatory Specification M3: HVAC Service – The Vendor agrees that HVAC service shall include, at a minimum:

· Change fan belt

· Change all filters

· Check alignment and adjust pulleys

· Check and replace necessary heater elements

· Check pressures and add Freon if needed

· Clean condenser coils (customer supplied air)

· Clean condensate/drain lines (customer supplied air)

· Check condition of contractors for compressor and heating elements

· Check and adjust thermostat

· Check Economizer for proper operation if so equipped ☐ Met

Vendor Narrative:

Mandatory Specification M4: Disposal – The Vendor agrees that the service will be done in a safe manner, utilizing all necessary PPE and precautions to collect used fluids and material and transport for proper disposal off-site.

☐ Met

Vendor Narrative:

Mandatory Specification M5: Power Plant Entry – The Vendor or Vendor’s agents involved with preventive maintenance or break/fix must be willing to comply with Exelon nuclear power plant entry requirements, safety rules and regulations, and procedures. These may include, but are not limited to, urinalysis, background review, escorted visitor/contractor requirements, and vehicle search.

☐ Met

Vendor Narrative:

Mandatory Specification M6: Response Time – The Vendor agrees to respond on-site to any break/fix or emergency repairs within four hours of being notified of a need for service.

☐ Met

Vendor Narrative:

18-588IEMA-NCLRF-R-5168

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