Polycarbonate Backboards Pickleball Systems Statement of Work.docx

STATEMENT OF WORK

BID #6100063410

POLYCARBONATE BACKBOARDS & PICKLEBALL SYSTEMS

DEPARTMENT OF CORRECTIONS – SCI MAHANOY

I. SCOPE OF WORK

The Commonwealth of Pennsylvania, Department of Corrections requires the purchase of Polycarbonate Backboard Systems and Pickleball Systems at the State Correctional Institution at Mahanoy, 301 Grey Line Drive, Frackville, PA 17931.

II. ISSUING OFFICER

Questions regarding the bid should be directed to Dawn Troutman at 570.773.2158 ext. 8421 or datroutman@pa.gov.

III. CONTRACT REQUIREMENTS

THE FOLLOWING INFORMATION IS BASED ON BISON BRAND. ITEMS(S) BID MUST BE COMPARABLE. DETAILED SPECS MUST BE SUPPLIED IF BIDDING COMPARABLE.

8 each Bison Mega-Duty Playground System w/ 72’ x 42” Polycarbonate Backboard 5-9/16” post 6’ setback

Bison PR87 package to include:

Mega-Duty 5-9/16” O.D., hot dip galvanized steel pipe with 72” safe play area, heavy 1-5/8” backboard braces, 48” in-ground bury (Lifetime warranty); BA42UC official 42" x 72" backboard made of clear, bulletproof polycarbonate with heavy extruded aluminum framework, official white shooter's square and border (Lifetime limited warranty); and BA39U ultimate playground goal with double 5/8” steel rim, no-fail netocks to add strength and eliminate netlock breakage, 3/16” thick steel box-style backplate and rim supports, accepts nylon or optional chain nets (unconditional lifetime replacement warranty).

2 each Bison Competition Pickleball System (3” round tempered, extruded aluminum posts)

**FREIGHT TO BE INCLUDED IN TOTAL PRICE – FOB DESTINATION

DELIVER TO: SCI MAHANOY, 301 GREY LINE DRIVE, FRACKVILLE PA 17931. HOURS FOR DELIVERY ARE 8:00 AM TO 2:30 PM, MON.- FRI. (EXCEPT HOLIDAYS) AT WAREHOUSE

IV. CONTRACTOR REQUIREMENTS

Contractors submitting bids for makes other than the requested model must include the following in the bid response:

Delivery must be made within 30 days upon receipt of purchase order.

The Contractor shall abide by all Department of Corrections rules and regulations while on state property.

All products must meet security requirements of the DOC. The Department of Corrections reserves the right to allow companies to adapt their packaging to meet the DOC’s security requirements before an award is generated. Product approval may be made contingent upon packaging changes. If, after award, DOC determines that a product poses a security threat, DOC will either cancel the award of that product upon written notification to the contractor detailing the nature of the security threat or allow the contractor to replace the product with a compliant product at the same price.

IV. CONTRACT TERM

The term of the Contract shall commence on the Effective Date (as defined below) and shall end on the Expiration Date identified on the Contract or June 30, 2025, and is subject to other provisions of the Contract.

The Effective Date shall be: a) the Effective Date printed on the Contract after the Contract has been fully executed by the Contractor and the Commonwealth (signed and approved as required by Commonwealth contracting procedures) or b) the “Valid from” date printed on the contract, whichever is later.

V. BID AWARD

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, and delivery fees. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected. All items will be delivered F.O.B. Destination. The awarded supplier is responsible for any shipping or delivery costs.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.

VI. BID RESULTS

Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the Department of General Services’ eMarketplace website http://www.emarketplace.state.pa.us/. Tabulations are for information only and do NOT constitute actual award/execution of a contract. The results of apparent bidders and all bids are under review until final award of the purchase order.

VII. INVOICING

Contractors must follow the following invoicing requirements:

● Accurately bill the Commonwealth for actual services rendered on all invoices.

● Submit invoice to appropriate resource account within 10 business days of completed service

● Comply with Commonwealth/Department of Corrections practices for supplier payments.