PO SOW DCF ITB 2324 017.pdf

PMT-57 1 v.23.1

ATTACHMENT A

SCOPE OF WORK

Description of Service The Provider must provide the services/products to the Florida Department of Children and Families (Department), North Florida Evaluation and Treatment Center (NFETC/facility/campus) described within this Scope of Work (SOW) in response to the Department’s Invitation to Bid (DCF ITB 2324 017).

1.1 The Provider shall provide 230 anti-ligature beds that do not possess any tie-down points for enhanced safety of residents in their rooms by preventing self-harm and reducing the risk of harm to others. Anti-ligature beds needed should be constructed as one singular piece, which eliminates the possibility of concealing contraband. Beds to be delivered to the NFETC, located at 1200 NE 55th Blvd, Gainesville, Florida, 32641.

2. Governance Based on §287.057(19), Florida Statutes (F.S.), if applicable, Provider(s) under this contract will be prohibited from participating in any other engagement that the Provider provides related content as this would create a conflict of interest. The Provider shall comply with all applicable state and federal requirements, including, without limitation.

3. Term

3.1 The anticipated term of the resulting Contract is upon execution of a Purchase Order (PO) and through delivery of the Anti-Ligature Beds. All services must be completed no later than 90 days upon execution of the resulting Contract or Purchase Order (PO) and through the receipt of the Anti-Ligature Beds.

3.2 In accordance with §287.057(13), F.S., the Contract resulting from this procurement may be renewed for a period that may not exceed three years or the term of the resulting original Contract period, whichever is longer. Renewal of the Contract shall be in writing and subject to the same terms and conditions set forth in the original Contract. A renewal may not include any compensation for costs associated with the renewal. Renewals are contingent upon satisfactory performance as determined by the Department, are subject to the availability of funds, and optional to the Department.

3.3 Funding under this PO is subject to the availability of funds. The Department reserves the right to expand the SOW performed by the Provider, should additional needs and funding become available.

Additional services may be included in, or added to, any purchase order(s), upon mutual written agreement and/or through issuance of a change order.

4. Composition of the Contract

4.1 This Contract is composed of the documents listed in this section. In the event of any conflict between the documents, the documents shall be interpreted in the following order of precedence:

4.1.1 Purchase Order: Including Attachment A Appendix III: Price Sheet, and the Department’s Purchase Order Terms and Conditions, located at:

https://www.myflfamilies.com/general-information/contracted-client-services/library.

4.1.2 Other Attachments or Exhibits: All other attachments and exhibits to the contract referenced in the solicitation shall also be part of the resulting contract, if any.

4.1.3 Department of Children and Families Standard Contract Definitions, located at:

https://www.myflfamilies.com/general-information/contracted-client-services/library.

4.1.4 PUR 1000 Form, located at:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/sta te_purchasing_pur_forms.

4.1.5 Provider Response: The Provider’s Response and any additional submittals, if incorporated into or attached to the contract.

https://www.myflfamilies.com/general-information/contracted-client-services/library https://www.myflfamilies.com/general-information/contracted-client-services/library https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

PMT-57 2 v.23.1

SCOPE OF WORK

4.2 Notwithstanding the order of precedence indicated, for purchases based on a state term contract or an enterprise alternative contract source procured for state agency use by the Department of Management Services, the terms of the underlying state term contract or Department of Management Services enterprise alternative contract source agreement shall prevail over conflicting terms in other documents in the order of precedence, unless by the terms of that underlying state term contract or alternative contract source agreement the “Department” is explicitly authorized to vary the terms to the State’s detriment.

5. Elements of Services The Provider is responsible for the performance contained in this SOW.

5.1 Service Delivery

Deliveries shall be made during normal operating hours and there will be no deliveries made on Saturdays and Sundays. Deliveries to NFETC shall be at a pre-scheduled date and time with two-week scheduling notice to the Department. It shall be the responsibility of the Provider to coordinate the delivery and with the Department’s Contract Manager. Provider shall schedule two separate bed shipments, with approximately half of the beds requested, at least 3 weeks apart.

5.1.1 Service Delivery Location

NFETC, located at 1200 NE 55th Blvd, Gainesville, Florida, 32641

5.2 Equipment

5.2.1 The Provider must provide and deliver all Anti-Ligature Beds required within this SOW.

5.3 Provider Responsibilities

5.3.1 The Provider shall provide and deliver the Department approved model of beds that will meet or exceed, the specifications outlined in this SOW, Attachment B, and according to the manufacturers’ recommended specifications, instructions and guidelines.

5.3.2 Warranty:

5.3.2.1 All anti-ligature beds should have a minimum 10 year warranty guarantee against manufacture defects. Warranty documentation to be delivered to the Department at completion of the first delivery.

5.3.3 The Provider may offer a warranty that clearly illustrates an improvement to the manufacturer's standard warranty.

5.3.4 The Provider certifies and warrants that all products delivered to NFETC shall be:

5.3.4.1 New and genuine, (no refurbished or reconditioned equipment, even if covered by warranty)

5.3.4.2 Free from defects in content and materials

5.3.4.3 Provided as per manufacturer’s requirements

5.3.4.4 Sold or manufactured via legal and reputable channels

5.3.4.5 Not misbranded

5.4 Additional Provider Information

5.4.1 NFETC may require at any time all personnel accessing the site to pass a Level 1 background check. The Provider will provide their information to NFETC security who will conduct the check.

SCOPE OF WORK

PMT-57 3 v.23.1

5.4.2 Providers will always be escorted inside buildings by NFETC Staff. The Department will provide two (2) escorts for Providers accompanying a max of eight (8) workers each. The NFETC will determine on a case-by-case bases if Provider escorts are needed for contracted workers when working inside an unoccupied building.

5.4.3 Face masks may be required to be worn by workers at any time while on campus. A surgical mask (approved by the NFETC) must be worn in all residential buildings or treatment areas where patients are. Masks are not required in empty buildings. The NFETC will supply appropriate mask for Provider workers as required for safety.

5.4.4 The Provider will need to check in at the guard station/Sally Port and sign in. The Provider will need to return to the same location to sign out unless Department or NFETC staff authorizes another designated location after the Contract is awarded.

5.4.5 The Provider cannot leave material or equipment unattended where residents can have access to it and damage the equipment or harm themselves.

5.4.6 The Provider should be aware that existing NFETC facility operations will continue during delivery of beds. Therefore, the Provider shall ensure that they keep driveways and entrances clear at all times during delivery. The Provider shall not use these areas for parking or storage of materials. Additionally, to minimize the storage of large numbers of materials, the Provider will schedule two separate deliveries to the site in accoradance with Section 5.1 herein

5.4.7 The Provider will not interact with residents at any time.

5.4.8 Anti-Ligature beds and accesories must be uncrated/unboxed, and placed on level ground when delivered.

5.4.9 Provider shall remove from the facility of all packing material and rubbish.

5.5 Department Responsibilities

5.5.1 The Department has assigned the below a Contract Manager to coordinate all contract activities between the Department and the Provider.

5.5.2 The Department’s Contract Manager’s contact information is as follows:

David Capos David.Capos@myflfamilies.com

6. Specifications:

6.1 The specifications within Attachment B, represent the basic design.The anti-ligature beds must be of equal or higher quality and functionally equivalently. Products shall equal or exceed the quality level of industry standard and shall comply with all applicable federal, state, and local technical, environmental and performance standards.

6.2 Anti-Ligature beds must be molded, one-piece reduced ligature design made with durable polyethylene construction with rounded corners. Anti-microbial with a high chemical resistance.

6.3 Anti-Ligature beds should have smooth sides with a lip around mattress.

6.4 Anti-Ligature beds me be cleanable with high chemical resistance.

6.5 Anti-Ligature beds must meet or exceed Fire retardant to CAL 133 and UL 94 HB, Tested to mailto:David.Capos@myflfamilies.com

PMT-57 4 v.23.1

ANSI/BIFMA X5:5:2012 standards, FIRA international standard 059:2014 Contract Beds, and UV resistance tested to UV21+.

6.6 Anti-Ligature bed size and weight

6.6.1 Minimum dimensions: 18.9 “H, 82.7 W, 39.8” D with mattress tray to accommodate a mattress 78” x 36 in diameter.

6.6.2 Industry standard weight, foam filled.

6.6.3 Static load tested to 1100 lbs.

6.7 Anti-Ligature beds should be free-standing or optional floor fixed, if floor fixed the floor fixing kit must be included at no charge.

6.8 Anti-Ligature beds must be flush with existing wall or infills must be made available.

6.9 Anti-Ligature beds should have at least 3 different color options available

6.10 All anti-ligutare beds will be shipped, assembled and ready to use.

7. Invoicing and Payments

7.1 General Information

7.1.1 A Purchase Order (PO) will be issued to the Provider.

7.1.2 The method of payment for this purchase is Fix Fee.

7.1.3 The Provider will not receive payment in advance for goods or services described in this

SOW.

7.2 Invoicing

7.2.1 The Provider must submit an invoice upon completion that provides a detailed accounting during the invoice period for which payment is being requested. Invoices must sufficient for a proper pre-audit and post-audit thereof.

7.2.2 The invoice shall be submitted along with the documentation supporting completion of each deliverable, milestone, recurring maintenance and operations monthly cost. Each invoice must include the following information:

7.2.2.1 PO number,

7.2.2.2 Provider name and address,

7.2.2.3 Provider federal identification number,

7.2.2.4 Date(s) and services provided,

7.2.2.5 Identification of any deliverable(s) due during the invoicing period,

7.2.2.6 Invoice amount,

7.2.2.7 PO balance after payment of invoice, and

7.2.2.8 Signature of Provider’s authorized representative and date signed.

7.2.3 The Department may require any other information from the Provider that the Department deems necessary to verify the completion of services.

7.3 Payments

7.3.1 Frequency of Payment: Paid once, upon Department acceptance.

PMT-57 5 v.23.1

7.3.2 The Provider will receive payment as described in this SOW after submission of the invoice(s) to the Department that are deemed to meet the Department’s satisfaction.

7.3.3 Payments to the Provider through this PO will be made through MyFloridaMarketPlace (MFMP), thus it is required that the Vendor is registered with MFMP.

7.3.4 MFMP registration instructions are available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida marketplace/mfmp_vendors.

7.3.5 The PO and this document contain all terms and conditions agreed upon by the parties, which terms and conditions shall govern all transactions between the Department and Vendor related to this Contract. This Contract may only be modified or amended upon mutual written agreement of the Department and Provider. Any modification to this PO will be addressed through a change order within MFMP.

7.3.6 Effective July 1, 2021, the MFMP transaction fees imposed for the use of MFMP are equal to one percent (1%) of the payment issued. More information is available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp _vendors/transaction_fee_and_reporting#:~:text=Effective%20July%201%2C%202021%2C%20the ,1.033%20addresses%20MFMP%20vendor%20registration.

8. Provider Travel Reimbursement The Provider will not be reimbursed for any travel expenses or mileage associated with this purchase order.

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https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida%20marketplace/mfmp_vendors.

https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida%20marketplace/mfmp_vendors.

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:%7E:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:%7E:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_vendors/transaction_fee_and_reporting#:%7E:text=Effective%20July%201%2C%202021%2C%20the,1.033%20addresses%20MFMP%20vendor%20registration