AddNo. 03 QA DCF ITB 2324 017 v4.pdf
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- Attached to
- NFETC Anti-Ligature Beds
- Solicitation number
- ITB-07905
- Issued by
- Alachua County, Glencoe CDP, Florida
About this file
This document is an addendum to an Invitation to Bid (ITB) issued by the State of Florida Department of Children and Families (DCF) for the North Florida Evaluation and Treatment Center (NFETC) to purchase 230 anti-ligature beds. The addendum includes responses to vendor questions and updates to the solicitation timeline. Key details include the requirement for the beds to be constructed as a singular piece to prevent self-harm and reduce risk to others, delivery to the NFETC facility in Gainesville, Florida, a bid due date of May 6, 2024 at 10:00 AM, and an anticipated award date of May 14, 2024. The addendum also specifies delivery requirements, such as uncrating the beds and removing all packing materials.
The solicitation is open to all interested vendors, with no specific set-asides mentioned. Pricing terms indicate no advance payments will be allowed. The Department has reviewed and rejected several proposed substitutions that did not meet the specified requirements. The contract will be awarded to the responsive and responsible bidder who submits the lowest price.
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Addendum with Written Inquiries (PMT-08-2122) Effective April 2022
Addendum No. 03 with Written Inquiry Responses
DCF ITB 2324 017
NFETC Anti-Ligature Beds
Solicitation Number: DCF ITB 2324 017 Solicitation Title: NFETC Anti-Ligature Beds Response(s) Due Date: May 6, 2024, at 10:00 AM Addendum Number: 03 Addendum Date: April 23, 2024
FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),
FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED
BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER
OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.
DCF ITB 2324 017 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:
Change No. 1
Attachment A, Scope of Work, Section 5.4, Additional Provider Information
5.4.8 Anti-Ligature beds and accessories must be uncrated/unboxed and placed on level ground when delivered.
5.4.9 Provider shall remove from the facility of all packing material and rubbish.
Change No. 2
1.2 TIMELINE
EVENT DATE TIME ADDRESS
ITB Released 02/07/2024 https://vendor.myfloridamarketplace.com/
Vendor Question(s) and Substitution Request Submission Deadline
02/26/2024 11:00
AM
See 1.2
Anticipated Date for Department’s Answers to Vendor Questions/Substitution
4/22/2024 See 1.2 https://vendor.myfloridamarketplace.com/
Addendum No. 03 with Written Inquiry Responses
DCF ITB 2324 017
NFETC Anti-Ligature Beds
Addendum with Written Inquiries (PMT-08-2122) Effective April 2022
EVENT DATE TIME ADDRESS
Electronic Bid must be received by the Department:
5/1/2024
5/6/2024
3:00 PM
10:00
AM
See 1.2
Bid Opening (Public Meeting)
5/2/2024
5/7/2024
1:00 PM Computer, tablet, or smartphone:
https://meet.goto.com/SolicitationAdministrat ion
Phone:
Access Code: 687-621-357
United States (Toll Free): (866) 899-4679
- One-touch: tel:+18668994679, 687621357#
United States: (571) 317-3116
- One-touch: tel:+15713173116, 687621357#
Video-conferencing room or system:
Meeting ID: 687-621-357
Dial in or type: 67.217.95.2 or inroomlink.goto.com
Or dial directly: 687621357@67.217.95.2 or 67.217.95.2##687621357
Anticipated Award 5/7/2024
5/14/2024 https://vendor.myfloridamarketplace.com/
Anticipated Purchase Order Start Date
5/14/2024
5/21/2024
N/A N/A https://meet.goto.com/SolicitationAdministration https://meet.goto.com/SolicitationAdministration tel:+18668994679 tel:+15713173116 file://HQFILESERV/DataPrivate$/Contracts/POLICY%20&%20TRAINING%20BUREAU/POLICY%20SECTION/0.%20PLAYBOOK/2023%20JUNE%20PLAYBOOK/DRAFTING%20EXHIBITS/inroomlink.goto.com https://vendor.myfloridamarketplace.com/
Response to Written Inquires:
Question # Vendor Name Solicitation
Section Question Department Response
G.E.R.J
LOGISTIC
SERVICES LLC
2.4.8 We are certified Minority business with the State of Florida, would our certification be considered for this Bid?
Please refer to Section 2.4.8 -Woman-, Veteran-, And Minority-Owned Business Enterprise Participation.
G.E.R.J
LOGISTIC
SERVICES LLC
7.1.3 Would advance payment be allowed for this opportunity? or 50 % advance payment upfront?
No, per Section 7.1.3 in Attachment A -Scope of Work The Provider will not receive payment in advance for goods or services described in this
SOW.
G.E.R.J
LOGISTIC
SERVICES LLC
5.1 What is the Delivery time windows? Please refer to Section 5.1 in Attachment A Scope of Work – Service Delivery.
4 Common Sense 1.1 Do beds need to have a built-in mattress or if no mattresses are included.
No, mattresses are not required.
5 Reign Enterprises LLC are you looking for the Mattresses that would fit this framing Please refer to the response to Question #4.
6 Cortech USA Attachment A Section 6
Is Cortech beds an accepted as a substitute.
The Department has reviewed the requested specifications and does not approve of the following substitution requests:
• The NORIX Prodigy platform bed does not meet the Department’s specifications, for the following reasons:
o Does not have safety rounded corners, o Does not offer Lifetime guarantee against all manufacturing faults.
o Does not offer a tapered design that aids staff access and helps patients with mobility issues, to get out of the bed easier.
Question # Vendor Name Solicitation
Section Question Department Response o Only offers 130 lb. in initial weight.
The Department needs the 243 lb.
initial weight to reduce the chance for patient manipulating the bed to block entrance to their room.
• Cortech USA, the Endurance Bed 2.2:
o Does not have safety rounded corners, o Does not offer Lifetime guarantee against all manufacturing faults.
o Only offers 200 lb. in initial weight.
The Department needs the 243 lb.
o Does not offer ribbed bed surface to direct fluids away from the patient to the sides of the bed.
• Cortech USA, the Endurance Bed 2.0:
o Does not have safety rounded corners, o Does not offer Lifetime guarantee against all manufacturing faults.
o Only offers 200 lb. in initial weight.
The Department needs the 243 lb.
o Does not offer ribbed bed surface to direct fluids away from the patient to the sides of the bed
• Max-Secure Endura Series :
o Does not offer Lifetime guarantee against all manufacturing faults.
o Only offers 200 lb. in initial weight.
The Department needs the 243 lb.
o Not rotationally molded for increased strength.
Question # Vendor Name Solicitation
Section Question Department Response o Does not offer ribbed bed surface to direct fluids away from the patient to the sides of the bed.
7 Concordance Attachment A Section 6
Is Concordance beds an accepted as a substitute. Please refer to the response to Question #6.
8 Concordance 5.4.8 Additionally, we are including shipping to a receiving dock? Just confirming if special delivery is required.
NFETC does not have a loading dock. See Change No. 1 for delivery requirement.
9 Bob Barker Attachment A Section 6
Will the Endurance Bed an accepted as a substitute. Please refer to the response to Question #6.
10 Bob Barker 5.4.8 and 5.4.9 These would be drop shipped from our supplier and not sure if they would unbox and discard of packaging.
Would this disqualify us?
See Change No. 01.
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