PLC_HORIZONS_DECLINATION_Re__BDD_-_PLC_REPLACEMENTS_AND_ON-CALL_SCADA_SERVICES.pdf

This file is a declination email from Horizons of New Mexico regarding a procurement opportunity with the City of Santa Fe for the Buckman Direct Diversion (BDD). The City of Santa Fe issued RFP #FY26-RFP-036 seeking qualified contractors to provide professional services for the replacement of four critical Programmable Logic Controllers (PLCs)—Pall Membrane, Ozone, Advanced Treatment Facility, and Granulated Activated Carbon—and modifications to the Supervisory Control and Data Acquisition (SCADA) system. The project requires comprehensive services including labor, equipment, materials, programming expertise, installation, integration, testing, documentation, and operator training using Schneider Electric Unity Pro XL software. All replacement work must be scheduled between October and March during low-demand periods to minimize operational disruption. Key procurement dates include a non-mandatory pre-proposal meeting on December 2, 2025, written questions due by December 4, 2025, and proposal submissions required electronically via the OpenGov Procurement Portal by December 18, 2025, at 3:00 PM. The initial contract term is one year with potential renewal options not to exceed ten years.

The City of Santa Fe will evaluate proposals using a best-value approach, with 35% weight on Scope/Level of Expertise Plan, 10% on Value Added Plan, 30% on Cost Proposal, and 25% on Interview performance. Local preference considerations are available, with Santa Fe resident businesses potentially receiving 3-6% additional evaluation points if certified by the New Mexico Taxation and Revenue Department. Subcontractors are permitted with prior written City approval. Mandatory submission requirements include Campaign Contribution Disclosure Forms, Conflict of Interest Statements, Non-Collusion Affidavits, and Responsibility Disclosures. Contractors must maintain specific insurance levels, including $2,000,000 commercial general liability and $1,000,000 business automobile liability insurance. The procurement includes compensation for control system drawings, hardware procurement, installation, programming, testing, commissioning, training, and both emergency and routine on-call services. On September 4, 2025, Matt Loehman, Executive Director of Horizons of New Mexico, declined the procurement opportunity.