Planholder Agmt SCF Security Perimeter Improvements.pdf
PDF 111 KB Posted
- Solicitation number
- 2025-083M24
- Issued by
- Lincoln County, Colorado
About this file
This document is a Planholder Agreement for the Colorado Department of Corrections, specifically for the Limon Correctional Facility, related to the Security Perimeter Improvements project at Sterling Correctional Facility (Project Number: 2025-083M24). The agreement is designed to control the distribution and reproduction of bid documents for a project involving the installation of a new fiber optic fence-mounted perimeter detection system, which includes one zone of microwave detection and spans approximately 7,200 feet. The project will require removing the existing copper-based fence detection system, head-end equipment, and monitoring station.
The planholder agreement strictly prohibits unauthorized reproduction of bid documents, mandating that only official planholders may request additional hard-copy or electronic bid document sets through the specified Point of Contact. Planholders must maintain documents in their original format and maintain a formal distribution log tracking all parties receiving the documents. The agreement requires that all hard-copy document sets be returned and electronic media files be deleted or destroyed no later than seven calendar days after the bid opening, emphasizing the sensitive nature of the project and the need for controlled document management.
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Text version
State of Colorado Department of Corrections Limon Correctional Facility
Project Number: 2025-083M24 Project Title: Security Perimeter Improvements, Sterling
Correctional Facility
Planholder Agreement Prohibiting Reproduction of Documents
The Architect/Engineer of Record for the above referenced project has prepared drawings and a project manual describing the scope of work to be performed for purposes of soliciting construction bids for the above referenced project. These documents have been issued to those parties formally requesting documents pursuant to the Invitation for Bids, or by attendance at the mandatory Pre-Bid Meeting (herein referred to as “planholders”).
Due to the sensitive nature of the project, the Colorado Department of Corrections has required that all planholders be prohibited from reproducing the hard-copy bid document sets issued them in any form, including hard copies and electronic files.
ONLY Planholders may request additional hard-copy bid document sets, or electronic media bid document sets, through the Point of Contact in the Advertisement for Bids, provided:
1) document sets are maintained in their original bound or electronic media format, and
2) a formal distribution log shall be maintained to include the names and addresses of all other parties receiving such documents from the Planholder, to include direction that “All hard-copy bid document sets shall be returned to the Planholder and all electronic media format document data be deleted or destroyed (no later than seven (7) calendar days after the bid opening).”
By executing this Agreement, the Planholder agrees it will not make any unauthorized copies of any part of the documents, and assures that no third party organization to whom the Planholder may issue documents will likewise make unauthorized copies.
Representative for
Name/Title Date
END OF PLANHOLDER AGREEMENT PROHIBITING REPRODUCTION OF DOCUMENTS
FMS 10/2014
State of Colorado Department of Corrections
File details come from the government source that posted it. Updated .