Planholder Agmt SCCF Dementia Unit Improvements 091626.pdf
PDF 137 KB Posted
- Solicitation number
- IFB1 CAAA 2027000030 2
- Issued by
- El Paso County, Colorado Springs City, Colorado
About this file
This is a Planholder Agreement document issued by the State of Colorado Department of Corrections for the Dementia Unit Improvements project at San Carlos Correctional Facility (SCCF), Project Number ADA27-001. The document establishes the terms and conditions for parties who have received bid documents through formal request pursuant to the Invitation for Bids or attendance at the mandatory Pre-Bid Meeting. The agreement governs the handling and distribution of construction bid documents prepared by the Architect/Engineer of Record, which describe the scope of work for soliciting construction bids. Planholders are permitted to request additional hard-copy or electronic media bid document sets through the Point of Contact listed in the Advertisement for Bids, provided that document sets are maintained in their original bound or electronic format and a formal distribution log is created tracking all parties receiving documents from the Planholder.
The agreement imposes strict restrictions on document reproduction due to the sensitive nature of the correctional facility project. Planholders are explicitly prohibited from reproducing any part of the bid documents in any form, including hard copies and electronic files, and must ensure that any third parties receiving documents comply with the same restrictions. All hard-copy bid document sets must be returned and all electronic media documents must be deleted or destroyed no later than seven calendar days after the bid opening. By executing the agreement, the Planholder assumes responsibility for ensuring compliance with these reproduction prohibitions and maintains accountability for all document distribution through required documentation.
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Text version
State of Colorado Department of Corrections
San Carlos Correctional Facility Project Number: ADA27-001
Project Title: Dementia Unit Improvements, San Carlos Correctional Facility (SCCF)
Planholder Agreement Prohibiting Reproduction of Documents
The Architect/Engineer of Record for the above referenced project has prepared drawings and a project manual describing the scope of work to be performed for purposes of soliciting construction bids for the above referenced project. These documents have been issued to those parties formally requesting documents pursuant to the Invitation for Bids, or by attendance at the mandatory Pre-Bid Meeting (herein referred to as “planholders”).
Due to the sensitive nature of the project, the Colorado Department of Corrections has required that all planholders be prohibited from reproducing the hard-copy bid document sets issued them in any form, including hard copies and electronic files.
ONLY Planholders may request additional hard-copy bid document sets, or electronic media bid document sets, through the Point of Contact in the Advertisement for Bids, provided:
1) document sets are maintained in their original bound or electronic media format, and
2) a formal distribution log shall be maintained to include the names and addresses of all other parties receiving such documents from the Planholder, to include direction that “All hard-copy bid document sets shall be returned to the Planholder and all electronic media format document data be deleted or destroyed (no later than seven (7) calendar days after the bid opening).”
By executing this Agreement, the Planholder agrees it will not make any unauthorized copies of any part of the documents, and assures that no third party organization to whom the Planholder may issue documents will likewise make unauthorized copies.
Representative for
Name/Title Date
END OF PLANHOLDER AGREEMENT PROHIBITING REPRODUCTION OF DOCUMENTS
FMS 10/2014
State of Colorado Department of Corrections
File details come from the government source that posted it. Updated .