Planholder Agmt DRDC Fire Protection Repl.pdf
PDF 112 KB Posted
- Solicitation number
- IFB1 CBAA 2027000036 1
- Issued by
- El Paso County, Colorado
About this file
This Planholder Agreement is issued by the State of Colorado Department of Corrections for Project Number 2026-012P25, concerning the Fire Protection System Replacement at the Denver Reception and Diagnostic Center (DRDC). The agreement governs the distribution and use of bid documents prepared by the project's Architect/Engineer of Record for construction solicitation purposes. Due to the sensitive nature of the facility, the Colorado Department of Corrections has implemented strict controls on document reproduction and distribution. Planholders—defined as parties who formally requested documents pursuant to the Invitation for Bids or attended the mandatory Pre-Bid Meeting—are permitted to request additional hard-copy or electronic media bid document sets only through the designated Point of Contact listed in the Advertisement for Bids. All documents must be maintained in their original bound or electronic format, and any distribution to third parties requires maintenance of a formal distribution log containing the names and addresses of all recipients.
The agreement explicitly prohibits planholders from reproducing the bid documents in any form, including hard copies and electronic files, and requires that planholders ensure third-party organizations receiving documents comply with the same restriction. All hard-copy bid document sets must be returned and all electronic media containing document data must be deleted or destroyed no later than seven calendar days after bid opening. Execution of this agreement represents the planholder's binding commitment to these terms and conditions. No pricing terms, contract amounts, or financial details are specified in this document, as it functions solely as a protective agreement governing document handling procedures rather than establishing contractual obligations or project specifications.
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Text version
State of Colorado Department of Corrections
Denver Reception and Diagnostic Center Project Number: 2026-012P25
Project Title: Fire Protection System Replacement, Denver Reception and Diagnostic Center (DRDC)
Planholder Agreement Prohibiting Reproduction of Documents
The Architect/Engineer of Record for the above referenced project has prepared drawings and a project manual describing the scope of work to be performed for purposes of soliciting construction bids for the above referenced project. These documents have been issued to those parties formally requesting documents pursuant to the Invitation for Bids, or by attendance at the mandatory Pre-Bid Meeting (herein referred to as “planholders”).
Due to the sensitive nature of the project, the Colorado Department of Corrections has required that all planholders be prohibited from reproducing the hard-copy bid document sets issued them in any form, including hard copies and electronic files.
ONLY Planholders may request additional hard-copy bid document sets, or electronic media bid document sets, through the Point of Contact in the Advertisement for Bids, provided:
1) document sets are maintained in their original bound or electronic media format, and
2) a formal distribution log shall be maintained to include the names and addresses of all other parties receiving such documents from the Planholder, to include direction that “All hard-copy bid document sets shall be returned to the Planholder and all electronic media format document data be deleted or destroyed (no later than seven (7) calendar days after the bid opening).”
By executing this Agreement, the Planholder agrees it will not make any unauthorized copies of any part of the documents, and assures that no third party organization to whom the Planholder may issue documents will likewise make unauthorized copies.
Representative for
Name/Title Date
END OF PLANHOLDER AGREEMENT PROHIBITING REPRODUCTION OF DOCUMENTS
FMS 10/2014
State of Colorado Department of Corrections
File details come from the government source that posted it. Updated .