Planholder Agmt DCC Replace Roofs - PH III.pdf
PDF 109 KB Posted
- Solicitation number
- 2023-054M22
- Issued by
- Eagle County, Colorado
About this file
This document is a Planholder Agreement from the State of Colorado Department of Corrections for the Sterling Correctional Facility, specifically for Project Number 2023-054M22 titled "Replace Roofs, Living Units & Support Buildings, Delta Correctional Center - Phase III". The project involves soliciting construction bids for roof replacement and renovation work at the Delta Correctional Center. The document outlines strict guidelines for document distribution and reproduction, requiring all planholders (parties formally requesting documents or attending the mandatory Pre-Bid Meeting) to adhere to specific protocols regarding document handling.
The agreement prohibits unauthorized reproduction of bid documents in any form, including hard copies and electronic files. Planholders are required to maintain a formal distribution log tracking the names and addresses of parties receiving documents, with a mandatory requirement that all hard-copy document sets be returned and electronic media files be deleted or destroyed no later than seven calendar days after the bid opening. The Colorado Department of Corrections has implemented these stringent document control measures due to the sensitive nature of the correctional facility project, ensuring controlled and secure bid document management throughout the bidding process.
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Text version
State of Colorado Department of Corrections
Sterling Correctional Facility Project Number: 2023-054M22
Project Title: Replace Roofs, Living Units & Support Buildings, Delta Correctional Center - Phase III
Planholder Agreement Prohibiting Reproduction of Documents
The Architect/Engineer of Record for the above referenced project has prepared drawings and a project manual describing the scope of work to be performed for purposes of soliciting construction bids for the above referenced project. These documents have been issued to those parties formally requesting documents pursuant to the Invitation for Bids, or by attendance at the mandatory Pre-Bid Meeting (herein referred to as “planholders”).
Due to the sensitive nature of the project, the Colorado Department of Corrections has required that all planholders be prohibited from reproducing the hard-copy bid document sets issued them in any form, including hard copies and electronic files.
ONLY Planholders may request additional hard-copy bid document sets, or electronic media bid document sets, through the Point of Contact in the Advertisement for Bids, provided:
1) document sets are maintained in their original bound or electronic media format, and
2) a formal distribution log shall be maintained to include the names and addresses of all other parties receiving such documents from the Planholder, to include direction that “All hard-copy bid document sets shall be returned to the Planholder and all electronic media format document data be deleted or destroyed (no later than seven (7) calendar days after the bid opening).”
By executing this Agreement, the Planholder agrees it will not make any unauthorized copies of any part of the documents, and assures that no third party organization to whom the Planholder may issue documents will likewise make unauthorized copies.
Representative for
Name/Title Date
END OF PLANHOLDER AGREEMENT PROHIBITING REPRODUCTION OF DOCUMENTS
FMS 10/2014
State of Colorado Department of Corrections
File details come from the government source that posted it. Updated .