Planholder Agmt CSP Security Sysytem Repl.pdf
PDF 111 KB Posted
- Solicitation number
- RFQ1 CBAA 2026000050 3
- Issued by
- El Paso County, Colorado Springs City, Colorado
About this file
This is a Planholder Agreement from the State of Colorado Department of Corrections for Project 2021-004P26, the Electronic Security System Replacement at Colorado State Penitentiary. The agreement establishes conditions for parties receiving bid documents for the project, requiring all planholders to maintain documents in their original formats and prohibiting unauthorized reproduction of hard-copy or electronic bid document sets. Planholders may request additional document sets through the designated Point of Contact in the Advertisement for Bids, provided they maintain a formal distribution log recording all parties receiving documents and ensure that all hard-copy sets are returned and electronic files are deleted or destroyed no later than seven calendar days after bid opening. The restriction on document reproduction reflects the sensitive nature of the correctional facility security project.
The agreement requires that planholders execute the document by signing with their name, title, and date, thereby committing to prevent unauthorized copying by themselves and any third parties to whom they distribute documents. This planholder agreement serves as a contractual safeguard to protect the security-related project information from unauthorized dissemination while still allowing qualified bidders access to necessary bid materials through a controlled distribution process.
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Text version
State of Colorado Department of Corrections Colorado State Penitentiary
Project Number: 2021-004P26 Project Title: Electronic Security System Replacement, Colorado
State Penitentiary
Planholder Agreement Prohibiting Reproduction of Documents
The Architect/Engineer of Record for the above referenced project has prepared drawings and a project manual describing the scope of work to be performed for purposes of soliciting construction bids for the above referenced project. These documents have been issued to those parties formally requesting documents pursuant to the Invitation for Bids, or by attendance at the mandatory Pre-Bid Meeting (herein referred to as “planholders”).
Due to the sensitive nature of the project, the Colorado Department of Corrections has required that all planholders be prohibited from reproducing the hard-copy bid document sets issued them in any form, including hard copies and electronic files.
ONLY Planholders may request additional hard-copy bid document sets, or electronic media bid document sets, through the Point of Contact in the Advertisement for Bids, provided:
1) document sets are maintained in their original bound or electronic media format, and
2) a formal distribution log shall be maintained to include the names and addresses of all other parties receiving such documents from the Planholder, to include direction that “All hard-copy bid document sets shall be returned to the Planholder and all electronic media format document data be deleted or destroyed (no later than seven (7) calendar days after the bid opening).”
By executing this Agreement, the Planholder agrees it will not make any unauthorized copies of any part of the documents, and assures that no third party organization to whom the Planholder may issue documents will likewise make unauthorized copies.
Representative for
Name/Title Date
END OF PLANHOLDER AGREEMENT PROHIBITING REPRODUCTION OF DOCUMENTS
FMS 10/2014
State of Colorado Department of Corrections
File details come from the government source that posted it. Updated .