ADDENDUM No. 1 RFQ - CSP Security Sysytem Replacement 081226.pdf

Addendum No. 1 – Colorado Department of Corrections

Date: 08/12/2026 Project: 2021-004P26 / Electronic Security System Replacement, Colorado State

Penitentiary (CSP)

This Addendum consists of ONE (1) cover/narrative pages, and SIXTEEN (16) attachment page(s) for a total of SEVENTEEN (17) page(s).

GENERAL:

1. Attachment No. 1 – Modified RFQ – Section XI. Oral Interview Evaluation Criteria

2. Attachment No. 2 – Pre-Walk Sign-In Sheet

SPECIFICATIONS:

1. N/A

DRAWINGS:

1. N/A

End of Addendum No. 1

RFQ-AE R3 pg. 1

REV 9/2025

REQUEST FOR

QUALIFICATIONS

ARCHITECTURAL / ENGINEERING /

CONSULTING SERVICES

State of Colorado Department of Corrections

Notice Number: RFQ1 2026000050 Project Number: 2021-004P26 Project Title: Electronic Security System Replacement, Colorado State Penitentiary Estimated Design Cost: $745,289.00

Table of Contents

I. NOTICES

II. PROJECT OVERVIEW

III. MINIMUM REQUIREMENTS

IV. MANDATORY PRE-SUBMITTAL CONFERENCE AND SITE TOUR

V. SCHEDULE

VI. QUESTIONS, CLARIFICATIONS AND ADDENDA

VII. POINT OF CONTACT/CLARIFICATION

VIII. SUBMITTALS OF QUALIFICATIONS

IX. METHOD OF SELECTION AND AWARD

A. Short List B. Oral Interview

X. EVALUATION OF QUALIFICATIONS

A. PREQUALIFICATION SUBMITTAL CRITERIA

1. PROJECT TEAM

2. FIRM/TEAM CAPABILITIES

3. PRIOR EXPERIENCE

4. PROJECT APPROACH

5. EQUITY DIVERSITY AND INCLUSION

6. WORK LOCATION

XI. ORAL INTERVIEWS EVALUATION CRITERIA

1. PROJECT TEAM

2. TEAM CAPABILITIES

RFQ-AE R3 pg. 2

REV 9/2025

3. PRIOR EXPERIENCE

4. PROJECT APPROACH

Appendix A: Evaluation Forms Appendix B: Architect/Engineer/Consultant Contract (Standard Format)

Appendix C: Acknowledgement and Attestation Form

RFQ-AE R3

Rev 09/2025

I. NOTICES

1. For State Public Works C.R.S. §8-17-101 - Colorado labor shall be employed to perform at least 80% of the work. Colorado labor means any person who is a resident of the state of Colorado at the time of the Public Works project.

2. All respondents accept the conditions of this RFQ, including but not limited to, the following:

a. All submittals shall become the property of the State of Colorado and will not be returned.

b. Late submittals shall not be evaluated.

c. The State reserves the right to reject any or all submittals on the basis of being unresponsive to this RFQ or for failure to disclose requested information.

d. The State shall not be liable for any costs incurred by respondents in the preparation of submittals and proposals nor in costs related to any element of the selection and contract negotiation process.

e. Any restriction as to the use of submitted materials must be clearly indicated as proprietary. The requested limitation or prohibition of use or release shall be identified in writing on a cover sheet. Blanket claims of proprietary submittals will not be honored. Fee proposals will be considered proprietary.

f. The respondent has reviewed Appendix B and by responding has agreed that the terms and conditions of the sample Architect/Engineer/Consultant Contract are expressly workable without reservation.

3. The respondent has reviewed Appendix B and by responding has agreed that the terms and conditions of the sample Architect/Engineer/Consultant Contract are expressly workable without reservation. Any exceptions to the contract must be communicated formally in writing before the solicitation closes. Bearing in mind any and all exceptions may be considered non-negotiable.

4. Per C.R.S. §24-92-117, a public construction project in the amount of five hundred thousand dollars or more shall be subject to the Buy Clean Colorado (BCCO) Act program requirements. The BCCO Act requires the Office of the State Architect to establish a maximum acceptable global warming potential (GWP) limit for each category of eligible materials, which include asphalt and asphalt mixtures, cement and concrete mixtures, glass, post-tension steel, reinforcing steel, structural steel, and wood structural elements. For any solicitation for a contract for the design of an eligible project, a State Agency or institution shall require the designer who is awarded the contract to include in project specifications when final construction documents are released, a current Environmental Product Declaration (EPD) that meets the maximum acceptable GWP limits for each eligible material specified for the project. A contractor that is awarded a contract for an eligible project shall not install any eligible materials on the project until the contractor submits an EPD for each eligible material procured for the project.

5. Preference shall be given to Colorado resident vendors and for Colorado labor, as provided by law.

II. PROJECT OVERVIEW

Introduction

The State of Colorado, Department of Corrections (CDOC) is soliciting the submittal of qualifications from firms to provide Architectural and Engineering Professional Services for the Electronic Security System Replacement, Colorado State Penitentiary.

Background The Colorado State Penitentiary (CSP) is located on the East Canon City Prison Complex in Canon City, Colorado. The 460,922 square foot (SF) facility was constructed as a Level V security facility with a capacity of 756 high-custody male inmates housed in single-bunked, wet cells. The facility was opened in two phases. The first phase opened in 1993 to include the central mechanical plant, central support functions and 500 cells. The second phase included the last bed tower that added 256 additional cells and opened in 1998.

This first phase capital renewal project request will provide construction documents to replace the original CSP electronic security system and update the door control and intercom systems to meet the current CDOC standard Programmable Logic Controller (PLC) with Computer Graphics Interface. A second phase will be submitted in an out year for bidding and construction of the electronic security system improvements.

The Colorado Department of Corrections anticipates using a Design / Bid /Build (DBB) approach to project delivery. The Architect/Engineer is expected to provide Basic Services as described in the sample Architect/Engineer/Consultant Agreement and Terms and Conditions of the Contract unless otherwise noted.

Project Description

The existing CSP security control and monitoring systems need replacement.

Operation, function and maintenance of these systems are becoming very difficult.

These systems are mission-critical, and their failure can create significant risks.

The CDOC Facility Management Services (FMS) contracted with Maximum Security Engineering (MSE) to assess and study the existing security systems. MSE verified the system’s condition and recommended operational system upgrades that reflect the needs of the facility to maintain a secure and safe environment for staff, inmates, and the public.

State Buildings Program Note to Drafter: This language may be omitted for project less than $400,000 in construction. It is recommended to keep it in at the $400k level should the bids be more than the estimated construction cost

The process to be used in the selection of the Consultant is comprised of two steps:

• STEP I submittals will be screened and scored as described in detail in Section X.

• STEP II is the Oral Interview as described in detail in Section XI. A Jury Panel of individuals who will be involved in the project and/or understand the required services associated with the project will evaluate responses to this. Upon completion of the evaluation of the Submittals, a limited number of firms will be invited to the oral interviews.

III. MINIMUM REQUIREMENTS

Notice is hereby given to all interested parties that all firms will be required to meet all minimum requirements to be considered for this project. Interested parties should be prepared to show evidence of the following to be considered as qualified, as a minimum:

1. Not previously terminated by the State for non-performance on a State Buildings contract or procurement.

2. The consultant must have been in the same business under the same name for the last two (2) years.

3. Demonstrated design experience in projects of similar scope and complexity for at least two (2) projects each in excess of $700,000.00 (hard costs), utilizing the expertise present in their Colorado Office; and

4. Attended and signed in at the Mandatory Pre-Submittal Conference.

5. The Acknowledgment and Attestation Form, Appendix C is a mandatory requirement for a respondent to be considered responsive to this RFQ Prequalification Submittal.

a. Qualifications made by a respondent in executing this form may render a submittal non-responsive as determined by the State.

IV. MANDATORY PRE-SUBMITTAL CONFERENCE AND SITE TOUR

To ensure sufficient information is available to firms preparing submittals, a mandatory pre-submittal conference has been scheduled. The intent of this conference is to tour the site and to have Colorado Department of Corrections staff able to discuss the project. Firms preparing submittals must attend and sign-in to have their submittals accepted.

A mandatory Pre-Submission Meeting will be held at:

Address: Colorado State Penitentiary East Highway 50 and Evans Rd

Canon City, Co 81212

Date/Time: July 29, 2026 @ 1130 - Meet at the Visitors Center for the East Canon City Prison Complex

State Buildings Program Note to Drafter: Pre-Bid meetings are not required. Delete this section if not desired by the agency/IHE

Comments: Attendees shall complete, sign and submit a Consent to Search Authorization and Registration to Celeste Rice (celeste.rice@state.co.us) no later than 1700 on July 14, 2026.

NOTE: YOU MUST ATTEND THE MANDATORY PRE-BID WALK IN ORDER

TO BID ON THIS PROJECT

V. SCHEDULE

The following is a tentative schedule of events for the Submittal process and an outline of the schedule for the balance of the project. All dates are subject to change and changes in the schedule will be issued via addendum.

Request for Qualifications Issued June 30, 2026

Request for Clarifications Due (Via Email) August 5, 2026, by 1700 Final Addendum Issued (anticipated) August 12, 2026

Submittals Due (Prequalification: Step I) August 19, 2026, by 1200 Interview Short List Announced Week of August 24, 2026

Oral Interviews Week of August 31, 2026 Selection Announced Week of September 7, 2026

Negotiation of Contract Week of September 14, 2026 Anticipated Design Start Week of September 28, 2026 Anticipated Construction Start/Finish TBD

The above schedule is tentative. Responding firms shall be notified of revisions in a timely manner by email or posted on the ColoradoVSS and BidNet Direct websites. Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the scheduled date and time.

VI. QUESTIONS, CLARIFICATIONS AND ADDENDA

Owner initiated changes to this RFQ will be issued under numerically sequenced addenda.

Owner initiated changes to this RFQ will be posted in the form of addenda on the ColoradoVSS and Bidnet Direct websites.

Questions and requests for clarifications regarding this solicitation shall be submitted before the deadline listed in the above Schedule, via email ONLY, to Robyn Ventura AND Celeste Rice. Questions CANNOT be submitted electronically through VSS or BidNet.com.

Communication regarding the solicitation during the procurement, outside of this submission process or scheduled procurement milestones is not permitted.

VII. POINT OF CONTACT/CLARIFICATION

Name: Robyn Ventura / Ronald Simanoengkalit Agency: Colorado Department of Corrections Email Address: robyn.ventura@state.co.us / ronald.simanoengkalit@state.co.us Phone: (719) 433-0555 / (719) 728-5943 mailto:celeste.rice@state.co.us mailto:robyn.ventura@state.co.us mailto:ronald.simanoengkalit@state.co.us

VIII. SUBMITTALS OF QUALIFICATIONS

1. This RFQ document, it’s appendices, and any written addenda issued prior to the closing of the solicitation, and written clarifications shall serve as the only basis for the submittal.

2. All submittals must comply with the following items, a through f. The State retains the right to waive any minor irregularity, or requirement should it be judged to be in the best interest of the State.

a. Statements of Qualifications shall be accepted using an online submission process only. Late submittals will be rejected without consideration. The Colorado Department of Corrections and the State of Colorado assume no responsibility for costs related to the preparation of submittals.

Qualification Submittals may only be submitted electronically via www.bidnetdirect.com//cdoc-fms

No other electronic submission methods or hard copy submittals will be accepted.

To register for BidNet at no charge, simply follow the registration path and select the "Limited Access" option which will provide you with automatic e-mail notification at no charge. This option will alert you anytime you match with new bid opportunities from Colorado Department of Corrections - Facility Management Services and any other participating agencies.

For assistance, please contact BidNet Direct’s Vendor Support department at

800-835-4603 (Option 2)

Deadline for submission of the qualification package via BidNet Direct is:

August 19, 2026, by 1200 (MDT/MST)

b. Qualifications shall be formatted in the exact form and numeric sequence of the Evaluation Form (1 through 6) in Appendix A.

c. Qualifications shall be evaluated in accordance with criteria as indicated in PREQUALIFICATION SUBMITTAL CRITERIA and ranked on the corresponding Evaluation Form in Appendix A.

d. Response to all items shall be complete.

e. All references shall be current and relevant.

f. Complete and execute the Appendix C: Acknowledgment and Attestation Form and submit at the back of the Qualification Submittal.

http://www.bidnetdirect.com/cdoc-fms Ventura, Robyn Determined by chosen dates

IX. METHOD OF SELECTION AND AWARD

A. Short List

1. From the submittals received, a short list of qualified respondents shall be identified using the scoring indicated on the enclosed Evaluation Form, Appendix A.

2. Firms failing to meet the minimum required qualifications will not receive further consideration.

B. Oral Interview

1. Mandatory oral interviews shall be conducted for the short-listed firm(s) only. Interview times and location will be arranged by the Department of Corrections, and all short-listed firms will be notified in advance. At the option of the State, a visit to the short-listed firm(s) managing home office and/or representative field office may be required.

C. Method of Selection and Award

1. Submittals will be evaluated by a panel of individuals selected in accordance with state policies. The panel will review and score the submittals. Firms ranked the highest will be invited to an oral interview. It is anticipated no fewer than three (3) or no more than six (6) will be interviewed.

X. EVALUATION OF QUALIFICATIONS

A. PREQUALIFICATION SUBMITTAL CRITERIA

Firms will be judged not only on their past experience for the type of work involved, but also on their ability to address issues critical to the success of the project requirements outlined in this RFQ document. The primary focus of the prequalification evaluation will be the firm(s) capability.

1. PROJECT TEAM

Identify the project principal, the project manager, key staff and subconsultants.

Present a brief discussion regarding how the team's qualifications and experience relate to the specific project.

• Qualifications and relevant individual experience.

• Unique knowledge of key team members relating to the project.

• Experience on projects as a team.

• Key staff involvement in project management and on-site presence.

• Time commitment of key staff.

• Qualifications and relevant subconsultant experience.

2. FIRM/TEAM CAPABILITIES

Organization charts and graphs depicting your capacity may be included.

• Are the lines of authority and coordination clearly identified?

• Are essential management functions identified?

• Are the functions effectively integrated? (e.g., subconsultants’ role delineated)?

• Current and projected work load.

3. PRIOR EXPERIENCE

Include the name and current telephone number of the owner’s project manager for every project listed.

• Experience of the key staff and firm with projects of similar scope and complexity.

• Demonstrated success on past projects of similar scope and complexity.

• References.

4. PROJECT APPROACH

For the project and services outlined in the RFQ document, describe how you plan to accomplish the following project control and management issues:

• Budget Methodology / Cost Control

a. Establish and maintain estimates of probable cost within owner's established budget.

b. Control consultant contract costs

c. Coordinate value engineering activities

d. Budget Considerations

• Quality Control Methodology

a. Insure State procedures are followed

b. Improve energy efficiency through the use of an integrated design process, life cycle costing, the use of an energy standard (current OSA energy code) and the specification of energy efficient materials, systems, and equipment

c. Reduce embodied carbon emissions by utilizing and submitting Environmental Product Declarations (EPDs) that meet the OSA’s maximum acceptable global warming potential (GWP) limits

d. Insure the project is designed for durability and maintainability

• Schedule

a. Manage the required work to meet the established schedule

5. EQUITY, DIVERSITY AND INCLUSION

a. Describe how your firm is incentivized to hire and promote diverse individuals

b. Describe how your team attempts to partner with Service-Disabled Veteran Owned Small Businesses or historically disadvantaged businesses

6. WORK LOCATION

Describe where the prime and subconsultants will do the key work elements of this project.

a. Proximity of firms office as it may affect coordination with the State's project manager and the potential project location.

b. Firm's familiarity with the project area.

c. Knowledge of the local labor and material markets.

XI. ORAL INTERVIEWS EVALUATION CRITERIA

(Note that the primary focus of the Oral Interview will be the proposed project management team members’ capabilities).

It is anticipated that oral interviews will be conducted during the week of:

September 1, 2026

Interviews will be conducted at: 1250 Academy Park Loop, Colorado Springs, CO 80910, or will be held virtually. The time and location for interviews is to be determined. Key personnel from the firm and major consultants who will be directly involved with future projects should attend the interview. The interview panel will, in particular, be interested in knowing about potential project approach proposed and in meeting the individuals who will act as the primary contacts with the Colorado Department of Corrections.

1. PROJECT TEAM

2. TEAM CAPABILITIES

3. PRIOR EXPERIENCE

4. PROJECT APPROACH

5. EQUITY, DIVERSITY, AND INCLUSION

6. WORK LOCATION

Appendix A: Evaluation Forms

Appendix A1: Prequalification Submittal/Evaluation Form Appendix A2: Oral Interview Evaluation Form Appendix A3: Submittal and Interview Ranking Matrix

Appendix B: Architect/Engineer/Consultant Contract (Standard Format)

Appendix C:

ACKNOWLEDGEMENT AND ATTESTATION FORM

By responding to this RFQ, the respondent(s) certify that they have reviewed the Agreement and its Exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.

We certify and declare that the foregoing is true and correct.

Subscribed on _______________________________ at _________________________, Date City

___________________________, State of _____________________________________.

County State

Corporate Officer Signature Date

Secretary Date

Note: Use full corporate name and attach corporate seal here (if no corporate seal is available, please attach proof of good standing from the Colorado Secretary of State).

(SEAL)

Offeror Acknowledges Receipt of Addendum No. ____, ____, ____, ____ (Addenda MUST be acknowledged)