PHX ARSR Access Road Maintenance SOW.pdf

Federal Aviation Administration

NAS DEFENSE PROGRAM

NDP RESOURCE SERVICES TEAM

AJW-B710

INFRASTRUCTURE PROGRAM

ACCESS ROAD CHIP SEAL AND

SPOT REPAIR PROJECT

FAA-B710-PHX-SOW

PHOENIX, AZ

PHX ARSR

STATEMENT OF WORK

September 2025

FEDERAL AVIATION ADMINISTRATION SEPTEMBER 2025

NAS DEFENSE PROGRAMS

Access Road Chip Seal and Spot Repair Project

PHX ARSR

Table of Contents

1.0 GENERAL

1.1 PROJECT BACKGROUND

1.2 PROJECT SCOPE

1.3 APPLICABLE DOCUMENTS

1.4 CONSTRUCTION CONDITIONS

1.5 SAFETY

2.0 FURNISHED MATERIAL AND EQUIPMENT

2.1 MATERIAL DELIVERIES

2.2 STORAGE AND PROTECTION

2.3 PERTINENT INFORMATION

3.0 EXECUTION

3.1. WORK SEQUENCE

3.2 CONTRACTOR USE OF PREMISES

4.0 DELIVERABLES

4.1. DOCUMENTATION

5.0 ATTACHMENTS

SUMMARY OF WORK

1.0 GENERAL

1.1 PROJECT BACKGROUND

To maintain safety and prolong the lifespan of the pavement, the Phoenix, Arizona (PHX) Air Route Surveillance Radar (ARSR) access road requires maintenance. The road is approximately a 12-foot-wide, four-mile-long asphalt surface currently in fair condition. The Federal Aviation Administration (FAA) is granted the ability to maintain the road in accordance with an existing special use permit.

The project is necessary due to various pavement distresses observed along the road. The most critical issues, including transverse cracking, potholes, and paved shoulder degradation, are concentrated around existing culvert locations. This project aims to address these specific areas of concern and restore the pavement to a safe and functional condition.

The access road ends at an FAA facility and located on E State Hwy 562. The approximate coordinates for the site where the access road ends are listed below:

LATITUDE: 33° 58' 52.6" N

LONGITDE: 111° 47' 52.6" W

The approximate address of the project site is below:

E State Hwy 562 Scottsdale, AZ 85262

1.2 PROJECT SCOPE

The project scope includes pavement preparation, hot applied chip sealing with fog coating of existing pavement and cleaning out existing culverts to promote drainage. Further description of the work for this project can be found in Section 1.1-B Work Description of this document.

A. General

1. All work shall be coordinated with the onsite FAA Contracting Officer’s Representative (COR).

2. The Contractor shall perform work in accordance with United States Department of Agriculture (USDA) Forest Service project authorization letter, specifically the

“Project Contractor Responsibilities” items, attached with this Statement of Work. (See Attachment 5)

3. The Contractor shall provide all temporary services required for construction as necessary.

4. The Contractor shall clean up and restore the site grounds to the pre-construction condition or better after the work has been performed, unless otherwise noted in the project documents for this project.

5. The Contractor shall submit project schedule prior to commencement of work. The contractor must consider construction outside a season, such as winter or wet seasons, for construction.

6. The contractor shall plan and perform work in conditions that do not prevent proper handling and finishing of materials used in this project.

7. Construction debris and garbage will be managed and disposed of by The Contractor according to local regulations and the State of Arizona’s standing processes and procedures. These processes and procedures shall include plans for recycling whenever feasible.

8. All efforts shall be made to prevent turbid water from entering the storm drain systems during this work, as required. The contractor shall be responsible for items such as a Temporary Erosion and Sediment Control (TESC) Plan if required by the State of Arizona or authority having jurisdiction in the project area.

9. The maximum length of time for a road closure is four (4) hours before opening the access road to general vehicle traffic. The contractor shall provide safe access for emergency vehicles at all times.

B. Work Description

All of the equipment and materials shall be reviewed and accepted by the COR. The following items are a summary of the project and are provided solely to describe the general nature of the work. The Contractor is responsible for accomplishing all items of work identified in the applicable manufacturer’s specifications, project documents, the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects FP-14 by the Federal Highway Administration (FHWA), the Forest Service Supplemental Specifications to the FP-14, and the provisions of this Statement of Work. The FP-14 and the Forest Service Supplemental Specifications to FP-14 shall be used for material specifications, preparation, application, construction related items, and acceptance only.

For example, FHWA FP-14 DIVISION 100 GENERAL REQUIREMENTS and DIVISION 150 PROJECT REQUIEMENTS do not apply. The Contractor shall also furnish all labor, equipment, materials, and supervision for the construction of the PHX ARSR Access Road Chip Seal and Spot Repair Project that is defined in this document.

This work includes the following principal items:

B-1 Pavement Maintenance Maintenance of the pavement for this project is defined in this document and its attachments, and the contract documents. This work includes, but is not limited to, the following principal items for the length of roadway:

1. Locating and protecting existing elements to remain during and after construction activities.

2. Preparing existing pavement for bituminous treatments in accordance with FP-14

406.4(a) Surface Preparation. In addition, pavement surface preparation shall include:

a. Patching and repairing damaged areas with appropriate materials. This includes, but is not limited to:

i. Potholes identified for patching during pre-construction meeting shall follow work items as required and described in FP-14 418.03.

ii. Pavement Cracking

a) Large cracks above 4-Inches wide shall adhere to FP-14 418.03.

b) Small and medium cracks identified shall follow work items as required and described in FP-14 414.

iii. Repairing eroded roadway edges, especially around culvert locations along the roadway. See Attachment 3 for examples of eroded roadways in these locations.

b. Leveling uneven surfaces to ensure a uniform surface for chip seal.

c. Trimming vegetation or overhanging grass at the edges of the pavement surface.

d. Ensuring proper drainage is maintained by any pavement repairs.

3. Installation of bituminous treatments defined in and in accordance with FHWA FP-

14 407 Chip Seal.

B-2 Roadway Signage Installation The contractor shall construct roadway signage in accordance with the drawings provided in Attachment 2 from the Civil & Environmental Consultants, Inc..

B-3 Culvert Cleaning There are several culverts located along the roadway to be chip sealed as a part of this project. The contractor shall clean the culverts along the roadway to ensure that the culverts will operate properly when needed. As a minimum, the contractor shall ensure that water can move freely and uninterrupted when passing through the culvert pipe:

1. Clear any surface debris around both the inlet and outlet areas of the culvert pipe. Surface debris shall include removing any leaves, sticks and other obstructions from the openings and surrounding areas.

2. Remove and dispose of any sediment and debris inside the culvert and outflow area to promote proper drainage and prevent future silt accumulation.

3. Break up, remove, and dispose of any blockages inside of the culvert pipe.

4. Inspect culvert pipe, inlet, and outlet and perform any repairs needed for culvert longevity and operation. This shall include, but is not limited to:

a. Inspecting joints for items such as offset or damage to might contribute to blockage.

b. Patching pipe surfaces

c. Patching inlet and outlet surfaces

d. Ditch and/or shoulder reconditioning work in accordance with FP-14

303.

5. Finalization and prevention of future clogging to include grading and replacing any stone, stabilization, or erosion control measures at the inlet or outlet areas to prevent sediment from re-entering the culvert and promoting positive drainage.

1.3 APPLICABLE DOCUMENTS

A. Applicable Documents - All FAA, Military, Federal, and industrial codes or standards, specifications, and contract drawings referenced in this Statement of Work and the following divisions form a part of this specification and are applicable only to the extent they were used as a basis of this design. All references to codes, standards, specifications, and construction drawings refer to the latest editions (and any supplements) in effect on the date of the contract, unless otherwise noted below:

1. FAA ORDER 1600.69D FAA Facility Security Management Program

2. U.S. Department of Transportation Federal Highway Administration Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects

(FP-14)

3. Forest Services Supplemental Specifications to FP-14 -0 Humbolt Mountain Road (NFSR 562) Maintenance

4. Tonto National Forest Industrial Fire Precautions Plan Guidelines For Authorized Users

5. Sonoran Desert Tortoise Awareness Program – Tonto National Forest

6. Project Authorization Letter from the USDA Forest Service – August 27, 2025

B. Drawings Refer to SECTION 5.0 ATTACHMENTS

These listed drawings are for information only, expressing existing conditions and construction details. The contractor shall verify dimensions, locations, and sizes on the applicable drawings prior to installation.

1.4 CONSTRUCTION CONDITIONS

A. Pre-construction Conference – The Contractor shall attend a pre-construction conference at the time and location specified by the COR. Items to be discussed at the Pre-construction conference include, but are not limited to,

a. Requirements for material disposal

b. Security and safety

c. Use of facility restrooms

d. Water availability

e. Power

f. Suitable areas for Equipment Staging and Material Laydown

g. Culturally Sensitive areas along the roadway

Compliance with these procedures while on site is mandatory.

B. Submittals - Samples, certificates, reports, catalog cuts, letters, shop drawings, maintenance and operations manuals, etc. required shall be submitted to the Project Engineer.

a. Preconstruction Submittals- Prior to the start of the work, submit the following items for review and permanent file.

1) Product Data- Submittals are required for any new material that will be installed as a part of this project. All new materials shall be certified to be asbestos free.

The contractor may not install/use any product that contains asbestos, lead, PCB’s or other materials that may cause future worker exposures.

b. General Project Submittals – Submittals at Completion of Work- Within 14 days of completion, provide the following information:

1) Warranty: Manufacturer’s agree to repair or replace components that fail in materials or workmanship within specified warranty period, after assembly in the field:

(a) Contractor Warranty Period: One year from date of Substantial Completion.

C. Conflict Resolution – The Contractor shall meet standards, specifications, and drawings as specified herein. The specifications and drawings shall rule in all cases. Specifications shall govern over drawings. If any conflict should exist between site drawings (location-specific drawings) and standard drawings (drawings not referring to a particular location), the site drawings shall govern. In the event of dimensional discrepancies or omissions, the Contractor shall field verify and correct the information, and notify the RE.

D. Inspection

1. Access for Inspection – The Contractor shall allow COR complete access to all portions of the work. Portions of the work buried, enclosed, or disguised, shall be inspected by the COR or Systems Support Center (SSC) before being obscured by the next operation of the Contra. In all cases, the COR shall be informed accordingly and given access to the work.

The COR will inspect all work in progress up to completion and final Joint Acceptance Inspection (JAI) including all materials, tools, and equipment. Such inspection may extend to all or a part of the work for the preparation, fabrication or manufacture of the materials to be used. The COR will notify the Contractor of any non-compliance with the contract specifications and/or drawings, and may reject workmanship or materials accordingly.

2. Joint Acceptance Inspection (JAI) - After substantial completion of all the Contractor’s work, a JAI will be conducted between the Contractor and Government. The COR will review the contract documents and verify that the Contractor has completed all required work. If work remains to be completed, an itemized list will be prepared, and the contractor at no additional cost to the Government shall complete the remaining tasks correctly.

E. Layout of Work – The Contractor shall field verify measurements and work from the established base lines and benchmarks indicated on the drawings and shall be responsible for all measurements in connection therewith. The Contractor shall furnish, at their own expense, all stakes, templates, platforms, equipment, tools, materials, and labor as may be required in laying out any part of the work from the base lines and benchmarks previously established. The Contractor will be held responsible for the execution of the work as detailed in the plans and specifications. It shall be the responsibility of the Contractor to maintain and preserve all stakes and other marks previously established until authorized to remove them.

F. Permits, Inspection, Licenses, Certificates – The Contractor shall obtain and pay fees for permits, inspections, licenses, or certificates required by Federal, State and City/Town officials as necessary to perform the work, prior to starting construction, and in a timely manner to avoid delays in starting the job. The Contractor shall submit evidence that they have obtained all required permits, inspections, licenses, and/or certificates.

G. Compliance with Local and Other Codes – The Contractor shall comply with local and other codes and standards. Where the requirements of the specifications and drawings exceed those of the local or other codes, the Contractor shall comply with the requirements of the specifications and drawings.

H. Stop Work Orders - When the Contractor or subcontractors are notified by the COR of any non-compliance with the provisions of the contract and the action(s) to be taken, the Contractor shall correct the unsafe or unhealthy condition. Life threatening or other serious violations shall be corrected immediately. Non-serious violations shall be corrected within 24 hours of the non-compliance notice. The COR may stop the work with a “stop work order” if the Contractor fails to comply promptly with all or any part of the work being performed. When, in the opinion of the COR, satisfactory corrective action has been taken to correct the unsafe and unhealthy conditions, the Contractor may resume work.

I. Protection of Existing Vegetation, Improvements and Structures – The Contractor shall take all precautions necessary to protect the existing facilities, equipment, buildings, foundations, vegetation, etc., during construction. Any areas damaged by the Contractor or any subcontractors, shall be repaired or replaced to their original conditions by the Contractor. Repairs shall be approved by the COR and shall match to original finish. The Contractor shall provide all temporary covers, enclosures, barricades, etc., required to protect the existing facilities.

J. Schedules

1. Schedule – The Contractor shall submit to the COR for approval a practical project schedule. The schedule shall show the order in which the Contractor proposes to carry out the work, the date on which he/she will start the several salient features (including procurement of materials, plant and equipment) and the contemplated dates for completing the work. The schedule shall be in the form of a progress chart of a suitable scale to indicate the approximate percentage of work scheduled for completion at any time. The Contractor shall enter on the chart the actual progress at such intervals as directed by the COR.

2. Progress Schedule – Due to the duration of this project, the Contractor shall submit a progress schedule at such intervals as directed by the COR.

3. Hours of Work – All work shall be accomplished during normal business hours from

7:00 AM – 4:30 PM, unless otherwise agreed upon with the project COR.

4. Holidays and Moratoriums – The FAA has historically placed temporary bans on most scheduled maintenance, modifications, and other non-critical work on the National Airspace System during specific times of the year. By temporarily halting non-essential maintenance, the FAA can redirect its technician and equipment to ensure the reliable operation of air traffic control systems. The contractor should not schedule work during federal holidays or moratoriums. Specific dates will be provided to the contractor upon request.

5. Forest Service Fire Restrictions – No work can occur on red flag days. See the Tonto

National Forest Industrial Fire Precautions Plan Guidelines For Authorized Users in Attachment 5 of this Statement of Work.

K. Waste Disposal – The Contractor shall provide on-site containers for the collection of construction waste materials, debris and rubbish and their daily removal from the site. Any spillage on access and haul routes shall be cleaned up immediately. All spoil, waste and debris removed from the work site and not specified for reuse or identified as salvageable items or identified as contaminated contents shall be disposed of off-site in areas authorized by the applicable County, State and/or Local agencies and in accordance with current rules and regulations governing the disposal of such waste. The Contractor shall pay disposal fees and miscellaneous charges. Copies of all documentation of the disposal of any fuel or hazardous waste shall be submitted to the COR by the contractor.

L. Cleanup - The work site shall be kept clean and orderly during the progress of work. After final inspection, but before final acceptance of the work, all exterior surfaces of the equipment shall be cleaned of dirt, mud, or oil accumulations. All debris shall be removed from the general site area.

M. O & M - Upon completion of the facility modifications, the Contractor shall provide operation and maintenance instructions for all new equipment. This information will then be retained by the Contractor (and the FAA) and used to reflect the as-constructed conditions.

N. Warranties - Documentation for the warranties shall be provided to the government upon completion of the project.

1.5 SAFETY

OSHA and FAA safety standards will be enforced. In keeping with such standards, the Contractor shall, at a minimum, provide:

A. Safety Plan – The Contractor shall have and submit a Safety Plan with the purpose of maintaining a safe working environment for construction workers employed on site. The safety plan shall require a statement that the current Occupation Safety and Health Act (OSHA) regulations on safety in the construction industry, OSHA Title 29, Part 1910 and Part 1926, as well as FAA safety regulations are followed. The plan will be used by the COR to insure that the work is accomplished in accordance with accepted safety practices.

B. Trained Personnel - Personnel shall be properly trained in the usage of all equipment for which they will be required to use during the Contract. The COR may request documentation or other evidence of training at any time. Personnel without adequate training will be prohibited from using such equipment.

C. HAZCOM Program – The Contractor shall have a Hazard Communications (HAZCOM) program, and the Contractor shall submit a copy of their HAZCOM, if requested.

D. Safety Data Sheets (SDS) – The Contractor shall have Safety Data Sheets (SDS) conforming to Federal Standard 313E, written by the manufacturer, for all materials containing chemicals or other substances which may pose a hazard. These must be reviewed by the RE prior to the project start. One (1) copy of each SDS shall be submitted to the RE and one (1) copy of each SDS shall be always kept on file at the job site. The

Contractor and subcontractors will be prohibited from handling any material which does not have an applicable SDS on file at the site until such SDS arrives on site. Notification should be given when different chemicals are used and the control measures in place. Refer to OSHA CFR 1926.101.

E. Safety Equipment – The Contractor shall provide safety equipment including, but not limited to, a Red Cross approved First-Aid kit and the appropriate number of annually inspected, charged fire extinguishers with the proper NFPA rating.

F. Personal Protective Equipment – Wear safety glasses, hard hats, protective footwear, gloves and other PPE as required by job tasks. OSHA CFR 1926 Subpart E.

G. Work Practices - Although OSHA regulations and the Contractor's Safety Plan will usually apply, the COR may consider certain work practices to be unsafe in accordance with Public Law 91-596, Part 5a and 5b. The COR may stop any operation which is in violation of the OSHA standards or fail to comply with the safety plan or other safe work practices.

H. Designated Foreman - When any construction activity is conducted at the site, the presence of a designated, competent contractor’s foreman is required at the job site. The foreman must be qualified and capable of organizing and coordinating all activities of the Contractor and his subcontractors and keeping a safe job site.

I. Work Force – The Contractor shall at all times, when construction activities are conducted, have a substantial number of workers for each task to proceed expeditiously and without generating delay, for lack of manpower.

J. Crystalline Silica Exposure – Gravel and concrete dusts likely contain silica. If any work producing silica dust is conducted, applicable work activities shall comply with the OSHA “Occupational Exposure to Respirable Crystalline Silica” Final Rule, 1926.1153.

Compliance includes Written program, training, and following exposure monitoring protocol. Wet spray should be incorporated, and work should be performed so that no visible dusts are generated.

K. Hearing Protection – Hearing protection must be worn when loud machinery (>85dBA) is in operation at the site such as heavy machinery operation, grinding, cutting, etc. per

OSHA CFR 1926.101.

L. Trenching or Excavation Operations – OSHA defines an excavation as any man-made cut, cavity, trench, or depression in the earth’s surface formed by earth removal. A trench is defined as a narrow underground excavation that is deeper than it is wide and is no wider than 15 feet. Trenching must be overseen by a competent person trained in OSHA regulations for excavations, trenches, and soil mechanics. Utilities must be located, and protective systems must be in place (trench boxes, sloping) if necessary, OSHA CFR 1926.650.

2.0 FURNISHED MATERIAL AND EQUIPMENT

2.1 MATERIAL DELIVERIES

All material deliveries made under this contract shall be arranged for delivery to the Contractor’s material staging area. This area shall be located as determined at the pre-construction conference.

2.2 STORAGE AND PROTECTION

The Contractor, through the COR, shall secure from FAA all necessary clearances for storage areas on site, including any time limitations upon the use of such areas. The storage and protection of The Contractor’s material shall be the sole responsibility of the Contractor. The Contractor shall provide at his/her own expense all fencing, shelters and security personnel as may be necessary for the protection of the material and equipment.

2.3 PERTINENT INFORMATION

Any pertinent information listed about Contractor-furnished material and equipment shall be submitted to the COR.

3.0 EXECUTION

3.1. WORK SEQUENCE

Performance of this work should be accomplished during ideal weather conditions. The Contractor shall provide temporary storage for their products and/or equipment that meet specifications, if weather conditions deem it necessary.

3.2 CONTRACTOR USE OF PREMISES

A. Use of the Site - Do not disturb portions of the site beyond the areas in which work is required. If disturbed, areas must be restored to a condition that is equal or better than conditions prior to construction related activities or movements.

B. Driveways and Entrances: Keep driveways and entrances serving the premises clear and available to the Government, the Government’s employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Access –The Access Road to the facility and may be accessed by the contractor without

FAA assistance.

4.0 DELIVERABLES

4.1. DOCUMENTATION

Documentation for labor and material warranties shall be provided to the COR upon completion of the work.

5.0 ATTACHMENTS

Attachment 1 – EXHIBIT 1 Project Limits

Attachment 2 – Humboldt Mountain Road Signing Project by Civil &

Environmental Engineering Consultants, Inc

Attachment 3 – Photos of roadway edge for repair around culvert

Attachment 4 - Forest Services Supplemental Specifications to FP-14 - Humboldt

Mountain Road (NFSR 562) Maintenance

Attachment 5 - Tonto National Forest Authorization Letter to proceed with

Humboldt Mountain Road Maintenance project

END OF DOCUMENT