Photos_-_Downtown_Library_red.pdf

This is a Facility Condition Assessment photograph file related to an RFP issued by the City of Palo Alto Public Works Department for the electrification of five pilot city facilities: the Art Center, College Terrace Library, Downtown Library, Golf Course Pro Shop/Cafe, and Ventura Community Center. The selected design and engineering firm will provide comprehensive building assessments, detailed electrification designs, cost estimates for system upgrades, and construction administration services across eight defined tasks. The procurement supports an broader 18-facility electrification program designed to achieve an 80 percent reduction in natural gas usage by 2040, with interim goals of 40 percent reduction by 2030. A non-mandatory pre-proposal conference is scheduled for March 9, 2026, at two locations; questions must be submitted by March 16, 2026, with responses provided by March 23, 2026. Proposals are due electronically through the City's OpenGov portal by 3:00 PM on Monday, March 30, 2026. The contract term spans approximately 84 weeks, with College Terrace Library and Art Center prioritized for accelerated completion. The contract structure includes potential extensions for additional services and phases beyond the initial five-facility pilot program.

The City requires proposers to submit not-to-exceed pricing for each individual facility and a comprehensive total not-to-exceed cost for all five pilot facilities using either unit rate or lump sum pricing methodologies, though specific budget or award values are not disclosed. No set-aside designations for disadvantaged business enterprises, women-owned businesses, minority-owned businesses, or other protected classifications are identified in the available RFP documentation. No incumbent vendors or current contractors are identified. Selected firms must demonstrate experience with comparable municipal electrification or facility conversion projects, maintain financial stability verified through audited financial statements, and comply with all applicable laws including prevailing wage requirements if the project qualifies as public works. Required insurance includes general liability, professional liability/errors and omissions, workers' compensation, and automobile liability coverage, each with minimum limits of $1,000,000. The City will not pay for services before receiving them and does not accept upfront payments or deposits; all permit and application fees will be paid by the City. The City has provided comprehensive Facility Condition Assessment reports prepared by Bureau Veritas for all five pilot facilities to inform design proposals.