Summary

This is a Facility Condition Assessment photograph file supporting an RFP issued by the City of Palo Alto Public Works Department for comprehensive design and engineering services related to the electrification of five pilot city facilities: the Art Center, College Terrace Library, Downtown Library, Golf Course Pro Shop/Cafe, and Ventura Community Center. The selected consultant firm will provide building assessments, design specifications, cost estimates, and construction administration services to convert gas-fired equipment to electric alternatives as part of an 18-facility citywide electrification program targeting an 80 percent reduction in natural gas usage by 2040, with an interim 40 percent reduction goal by 2030. The non-mandatory pre-proposal conference is scheduled for March 9, 2026, with written questions due by March 16, 2026, and responses provided by March 23, 2026. Proposals must be submitted electronically through the City's OpenGov portal by 3:00 PM on Monday, March 30, 2026. The performance schedule is approximately 84 weeks, with College Terrace Library and Art Center prioritized for accelerated completion. The contract structure includes potential extensions for additional services and phases beyond the initial five-facility pilot program.

The RFP requires cost proposals submitted as either unit rates or lump sum pricing for each facility and a comprehensive total not-to-exceed cost for all five pilot facilities, though specific budget or award values are not disclosed in available documentation. No set-aside designations for disadvantaged business enterprises, women-owned businesses, minority-owned businesses, or other protected classifications are identified. No incumbent vendors or current contractors are noted. Selected consultants must obtain City approval of insurance policies including general liability, professional liability, workers' compensation, and automobile liability coverage with minimum limits of $1,000,000. The City will not pay for services before receipt and will cover all permit and application fees. The City has provided comprehensive Facility Condition Assessment reports prepared by Bureau Veritas for all five pilot facilities to establish baseline data for design proposals.