Photos_-_Art_Center_red.pdf

This is a Facility Condition Assessment photograph related to a Request for Proposal issued by the City of Palo Alto Public Works Department for design and engineering services for the electrification of five pilot city facilities: the Art Center, College Terrace Library, Downtown Library, Golf Course Pro Shop/Cafe, and Ventura Community Center. The photograph depicts the Art Center facility (CIP-24001), one of the primary buildings subject to this electrification initiative. The selected design firm will be responsible for conducting comprehensive building assessments, identifying all gas-fired equipment requiring conversion to electric alternatives, developing detailed electrification designs, providing cost estimates for system upgrades, and delivering construction administration services. The approximately 84-week performance schedule prioritizes the College Terrace Library and Art Center for accelerated completion. A non-mandatory pre-proposal conference is scheduled for March 9, 2026, at two locations, with questions due by March 16, 2026, and written responses provided by March 23, 2026. Proposals are due electronically through the City's OpenGov portal by 3:00 PM on Monday, March 30, 2026.

Key deliverables include facility condition assessments with equipment remaining useful life analysis, design drawings and specifications for electric system conversions, electrical service upgrade assessments ranging from 200 to 800 amps depending on facility, cost estimates for equipment replacement and infrastructure modifications, and construction phase administration services. The procurement does not identify specific set-asides for disadvantaged business enterprises, women-owned businesses, or minority-owned businesses. No incumbent vendors or current contractors are identified. The City has provided baseline Facility Condition Assessment reports prepared by Bureau Veritas for all five facilities. Selected firms must obtain City approval of insurance policies including general liability coverage with minimum limits of $1,000,000 per occurrence, professional liability/errors and omissions coverage with minimum limits of $1,000,000, workers' compensation at statutory limits, and automobile liability coverage with minimum limits of $1,000,000 per person. Budget or award values are not disclosed in available RFP materials; however, bidders must submit not-to-exceed pricing using either unit rate or lump sum methodologies. The contract structure includes potential extensions for additional services and phases beyond the initial five-facility pilot program, with an expected total of 18 facilities to be electrified in subsequent phases.