Photos_-_Art_Center_red.pdf

This file contains a facility condition assessment photograph related to CIP-24001, a design and engineering procurement by the City of Palo Alto Public Works Department for the electrification of five pilot municipal facilities: the Art Center, College Terrace Library, Downtown Library, Golf Course Pro Shop/Cafe, and Ventura Community Center. The selected firm will provide comprehensive building assessments, design services, cost estimates, and construction administration across eight defined tasks to support conversion of gas-fired equipment to electric alternatives. The procurement represents the initial phase of an 18-facility citywide electrification program targeting an 80 percent reduction in natural gas usage by 2040, with an interim 40 percent reduction goal by 2030. A non-mandatory pre-proposal conference is scheduled for March 9, 2026, at two locations; written questions must be submitted by March 16, 2026, with responses provided by March 23, 2026. Proposals are due electronically through the City's OpenGov portal by 3:00 PM on Monday, March 30, 2026. The performance schedule is approximately 84 weeks, with the College Terrace Library and Art Center prioritized for accelerated completion. The City has provided existing Facility Condition Assessment reports prepared by Bureau Veritas for all five pilot facilities to inform design proposals.

Pricing will be submitted using the City's Cost Proposal Form with not-to-exceed pricing for each individual facility and a comprehensive total not-to-exceed cost for all five pilot facilities, using either unit rate or lump sum methodologies. Specific budget amounts are not disclosed in the RFP materials. The procurement does not identify any set-aside designations for disadvantaged business enterprises, women-owned businesses, or minority-owned businesses. No incumbent vendors or current contractors are identified. Proposers must obtain City approval of all insurance policies, including general liability coverage with minimum limits of $1,000,000 per occurrence, professional liability coverage with minimum limits of $1,000,000, workers' compensation at statutory limits, and automobile liability coverage with minimum limits of $1,000,000 per person. The City will not pay for services before receiving them and does not accept upfront payments or deposits; all permit and application fees will be paid by the City. The contract structure includes potential extensions for additional services and phases beyond the initial five-facility pilot program.