Performance Work Statement (PWS) - Medical Waste FY21.docx

SOLICITATION/CONTRACT NUMBER

SOLICITATION NUMBER: FA4877-20-Q-0040

Performance Work Statement (PWS) For Medical Waste Collection and Disposal Services 21 Jul 20

Objective. The contractor shall provide all equipment, tools, parts, transportation, personnel, labor, supervision and management to perform medical waste collection and disposal services for the 355th Medical Group (355 MDG), DavisMonthan AFB (DMAFB), AZ.

1.0. Description of Services. The contractor shall collect, transport, treat and dispose of medical waste in accordance with (IAW) all federal, state, and local laws and regulatory requirements, to include policies provided by DMAFB. The contractor shall provide and collect up to 30 barrels per month, not to exceed a total of 360 barrels in a 12 month period.

1.1. Deliverables/Reporting Requirements.

1.2. Collection of Medical Waste. The contractor shall collect packaged waste in contractor provided containers once every other week (except on Federal holidays) from a secured area at building 401, 355 MDG, DMAFB, AZ. The collection dates and times will be established with the 355 MDG.

1.2.1. Collection Verification. The contractor's manifest shipping documents shall be approved by the appropriate state regulatory agency/Environmental Protection Agency (EPA) for medical waste shipped or delivered in Arizona. The contractor shall prepare and submit a completed copy of the manifest to the government, which shall include the type of medical waste containers collected from building 40I. The contractor shall obtain the signature of the 355 MDG Medical Treatment Facility (MTF) Facility Manager (FM), or a designated representative, to verify the type of medical waste and number of containers collected each time medical waste is collected. The contractor shall also sign the manifest to verify the collection of medical waste and provide a copy of each manifest to the 355 MTF FM, detailing receipt, treatment, and destruction of the medical waste collected.

1.2.2. Treatment of Medical Waste. The contractor shall treat all medical waste to render it non-infectious, and dispose of the treated waste IAW federal, state, and local laws and regulations. The contractor shall treat all sharps containers transported from the 355 MTF to substantially reduce or eliminate the potential for the waste to cause lacerations or puncture wounds. The contractor shall not treat any medical waste on DMAFB.

1.2.3. Disposal of Medical Waste. The contractor shall dispose of medical waste at a licensed medical waste treatment and disposal facility, and shall not dispose of any medical waste on DMAFB.

1.2.4. Contractor-Provided Containers. The contractor shall provide the government with containers to store packaged medical waste until subsequent collection. The containers shall be rigid, leak-resistant, impervious to moisture, and of sufficient strength to prevent tearing or bursting under normal conditions of use and handling. Each container shall have a minimum capacity of 44 gallons, marked with the word "BIOHAZARD,” and the international biohazard symbol. Empty containers delivered to the 355 MDG by the contractor shall be clean, disinfected, and free of any residual debris. Upon contract award, the contractor shall replace the existing containers at building 401 with the same number of empty containers.

2.0 Special Requirements.

2.1. Continuation of Essential Contractor Services. In accordance with Defense Federal Acquisition Regulation Supplement (DFARS), Subpart 237.76, Continuation of Essential Contractor Services, the Government has determined that the services contained in PWS paragraphs 1.1.2 through 1.1.6. are mission essential. Therefore, the contractor shall continue providing mission essential services, IAW with the terms and conditions of the contract during periods of crisis as determined by government personnel.

2.1.1. Essential Contractor/Liaison Services Plan. In accordance with DFARS 252.237-7024 provision, Notice of Continuation of Essential Contractor Services, offerors shall provide with their offer a written plan describing how it will continue to perform the essential contractor/liaison services listed in the PWS. The required contents of the mission essential plan can be found in the DFARS 252.237-7024 provision.

2.1.2. Contractor Mission Essential Employee Identification. Upon contract award, the contractor shall provide the name, address, and telephone number of a point of contact for purposes of continuation of essential DoD contractor services during crisis. The contractor shall also provide the names of contractor employees having military mobilization recall commitments, and have adequate plans for replacing those employees in the event of mobilization, IAW DoDD 1200.7., Screening the Ready Reserve, and DoDD 1352.1, Management of Regular Reserve Retired Military Members, which the contractor shall provide with their offer.

2.2. Personnel Clearances. All contractor employees under this contract must be US citizens. The contractor may be required to provide employee background information to comply with contract clearance requirements including Common Access Cards (CACs) and building access badges.

3.0. General Information

3.1. Pass and Identification Items. The contractor shall ensure that all necessary pass and identification items required for contract performance are obtained for contractor employees and non-government owned vehicles.

3.2. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from contractor employees that depart for any reason before the contract expires (e.g. terminated for cause, retirement, etc.), and turn them in to the issuing office. Once contractor employees are no longer employed, the contractor office shall notify the issuing office of the termination immediately.

3.3. Traffic Laws. Contractor employees shall comply with all base traffic regulations. Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of seat belts is mandatory for all vehicle occupants. The use of cell phones is prohibited while driving on base, unless the phone is a hands-free cell phone.

3.4. Contractor Personnel Travel on the Installation. All contractor personnel will limit their travel on the installation only to specific areas required for performance of services, specified break and meal areas, or travel directly to and from these locations.

3.5. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

3.6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

3.7. Data. The government has unlimited rights to all deliverables of this contract to include intellectual property rights.

3.8. Listing of Employees. Contractor shall maintain a current listing of employees performing services for DMAFB. The list shall include employee's name, social security number, driver’s license number and state of issue, date of birth, and country of citizenship. Foremen, supervisors, and superintendents must be identified on the list of employees. The contractor shall submit the list to the Contracting Officer prior to the contract start date, and submit an updated list when an employee's status or information changes within five (5) working days of the change. The name of any contractor employee that is terminated during the period of the contract must be reported to the Contracting Officer in writing within one (1) workday of the employee’s termination.

3.9. Reporting Requirements. Contractor personnel shall immediately report to an appropriate government authority any information or circumstances of which may pose a threat to the security of Department of Defense (DoD) personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor personnel are required to review suspicious activity reporting procedures. Contact the government sponsoring agency’s Unit Antiterrorism Representative (UATR) to request Suspicious Activity Reporting training material. Contact the Base Defense Operation Center (BDOC) to report actual suspicious activity at 520- 228-3200.

3.10. Antiterrorism Awareness Training. Level I – Antiterrorism (AT) Awareness Training is available to all contractor employees. Non-Common Access Card (CAC) holders can accomplish Level 1 - AT Awareness Training at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf. Additionally, contractor employees may contact the Government sponsoring agency’s Unit Antiterrorism Representative (UATR) to request Antiterrorism Awareness Training material.

3.11. For Official Use Only (FOUO). Contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

3.12. Privacy Act. Contractor shall ensure that its employees fully understand and comply with Title 5 of US Code, Section 552.a and DoD 5400.7-R, DoD Freedom of Information Act Program. These procedures must be followed to identify and safeguard reports and data accordingly. The contractor will ensure that Contractor employees are briefed annually on properly identifying and handling Privacy Act data/information.

3.12.1. Protection of Personally Identifiable Information. Personally Identifiable Information (PII) refers to information that can be used to distinguish or trace an individual’s identity either alone or when combined with other information that is linked or linkable to a specific individual. PII may range from common data elements such as names, addresses, dates of birth, and places of employment, to identity documents, Social Security Numbers (SSN) or other government-issued identity, precise location information, medical history, and biometrics. The contractor shall protect all PII encountered in the performance of services in accordance with Department of Defense Directive 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R, Department of Defense Privacy Program. If a PII breach results from the contractor's violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who's PII has been compromised.

3.13. After Hours Support. After hours support may be required on a case-by-case basis. After hours contractor deliveries and/or collections shall conform to schedules agreed upon by the contractor and Contracting Officer. As approved by the CO, the contractor may propose flex times to accommodate mission requirements.

3.14. Programmed Absences. The contractor’s Contract Manager shall notify the COR at least two weeks in advance for service absences. Contractor employee absence does not relieve the contractor’s responsibility for providing all services IAW with the PWS.

3.15. Federal Holidays. The Federal Government observes the following holidays. Under normal circumstances the contractor shall not be required to provide routine services on federal holidays or the day set aside for observation.

3.16. Contractor Employee Appearance. Contractor employees shall present a professional, conservative, and neat appearance. Contractor personnel shall report for duty in a professional manner, in appropriate attire befitting the work environment, and have complied with socially acceptable standards of personal hygiene. While performing services, contractor employees shall be neat and clean (free of visible dirt and stains), well-groomed and appropriately dressed. The contractor employee's clothing shall fit correctly to provide a professional, modest appearance, in keeping with normally accepted commercial standards of dress for the work being performed.

4.0. Government Provided Items and Services

4.1. Contractor Information Access. The government may provide access to relevant government organizations, information and documentation, manuals, texts, briefs, and associated materials as required and available. All materials will remain the property of the government and will be returned upon request or at the end of the period of performance.

4.2. Emergency Services. The government will provide security forces services (call (520) 228-4444 for emergencies only), and fire protection services (call (520) 228-3333). There is no emergency room on DMAFB, therefore contractor personnel shall call (520) 228-3333 for medical emergencies.

4.3. Recycling Program. The government will provide recycling services and the contractor is required to participate in the base-recycling program.

Review/Coordination:

21 Jul 20 Page | 5