PERFORMANCE WORK STATEMENT.pdf

2026 International Naval Review

PERFORMANCE WORK STATEMENT

BACKGROUND:

Commander, Navy Region Mid-Atlantic (CNRMA) requires multiple sets of hotel rooms during various timeframes between 20 June 2026 and 10 July 2026 in New York City to accommodate personnel supporting the

2026 International Naval Review. Due to the operational requirements associated with the unique nature of these duties and responsibilities during 2026 INR, hotel accommodations are required from properties strategically located within each Navy group’s immediate work area throughout the greater Manhattan, Queens (LaGuardia), Brooklyn, and Teterboro, NJ area.

To meet these ongoing lodging needs, CNRMA seeks to establish an open-source hotel contract with reputable hotel partners maintaining properties in Manhattan, Queens, Brooklyn, and Teterboro, NJ. The objective is to secure consistent and flexible accommodations under a unified agreement, ensuring competitive rates, reliable availability, and standardized service levels across multiple locations.

SCOPE:

This contract establishes an open-source agreement for the provision of hotel lodging accommodations in support of 2026 INR operations in New York City. The requirement includes up to an estimated 6,080 total room nights

(see Paragraph 2 for the room night breakdown by CLIN) to accommodate U.S. Navy personnel performing official duties in support of 2026 INR on and around the Fourth of July.

Hotel accommodations shall include multiple single and double occupancy rooms, designated as run of house, across multiple dates and timeframes. Lodging facilities must be strategically located within each Navy group’s immediate work area in Manhattan, Queens, Brooklyn, New York, and Teterboro New Jersey to ensure operational efficiency and timely access to assigned duty locations.

Participating hotels must be reputable, full-service or limited-service properties with consistent standards of quality, safety, and reliability. The intent of this contract is to provide flexible and cost-effective lodging under a unified agreement that ensures competitive rates, consistent availability, and standardized service levels across multiple properties within the greater New York City area.

1. Definitions:

Single Occupancy Room:

A hotel guest room designed to accommodate one occupant, typically furnished with one standard bed (such as a twin, full, queen, or king) and standard room amenities including a private bathroom.

Double Occupancy Room:

A hotel guest room designed to accommodate two occupants, typically furnished with two separate beds (such as two twin or double beds) or one shared bed (queen or king), as available under the hotel’s standard configuration

(“run of house”). The room shall include standard hotel amenities and a private bathroom.

2. Number of Rooms and Date Range Required:

CLIN 0001 (CNRMA MANHATTAN)

Manhattan – Time Square Area – New York

21 June 2026 - 9 July 2026

Day Date Total # of Required Rooms Per Night

Sunday 21-Jun-2026 0

Monday 22-Jun-2026 3

Tuesday 23-Jun-2026 4

Wednesday 24-Jun-2026 41

Thursday 25-Jun-2026 69

Friday 26-Jun-2026 69

Saturday 27-Jun-2026 89

Sunday 28-Jun-2026 138

Monday 29-Jun-2026 138

Friday 30-Jun-2026 157

Saturday 1-Jul-2026 165

Tuesday 2-Jul-2026 247

Wednesday 3-Jul-2026 257

Thursday 4-Jul-2026 257

Sunday 5-Jul-2026 257

Monday 6-Jul-2026 257

Tuesday 7-Jul-2026 257

Wednesday 8-Jul-2026 172

Thursday 9-Jul-2026 0

Total # Single/Double Rooms 257

Total # Run of House 257

Total Room Nights 2577

Manhattan – LaGuardia – New York

20 June 2026 - 9 July 2026

Day Date Total # of Required Rooms Per Night

Wednesday 24-Jun-2026 0

Thursday 25-Jun-2026 0

Friday 26-Jun-2026 0

Saturday 27-Jun-2026 0

Sunday 28-Jun-2026 0

Monday 29-Jun-2026 0

Tuesday 30-Jun-2026 43

Wednesday 1-Jul-2026 43

Thursday 2-Jul-2026 43

Friday 3-Jul-2026 43

Saturday 4-Jul-2026 43

Sunday 5-Jul-2026 43

Monday 6-Jul-2026 43

Tuesday 7-Jul-2026 43

Wednesday 8-Jul-2026 43

Thursday 9-Jul-2026 0

20 June 2026 - 8 July 2026

Total # Single/Double Rooms 43

Total # Run of House 43

Total Room Nights 387

Manhattan – JAVITS – New York

Day Date Total # of Required Rooms Per Night

Sunday 21-Jun-2026 6

Monday 22-Jun-2026 6

Tuesday 23-Jun-2026 80

Wednesday 24-Jun-2026 96

Thursday 25-Jun-2026 96

Friday 26-Jun-2026 97

Saturday 27-Jun-2026 98

Sunday 28-Jun-2026 108

Monday 29-Jun-2026 175

Tuesday 30-Jun-2026 235

Wednesday 1-Jul-2026 281

Thursday 2-Jul-2026 443

Friday 3-Jul-2026 470

Saturday 4-Jul-2026 472

Sunday 5-Jul-2026 472

Monday 6-Jul-2026 472

Tuesday 7-Jul-2026 472

Wednesday 8-Jul-2026 448

Thursday 9-Jul-2026 0

Total # Single/Double Rooms 472

Total # Run of House 472

Total Room Nights 4527

Brooklyn – New York

Fleet Landing 5 - Brooklyn Pier 4

Day Date Total # of Required Rooms Per Night

Saturday 20-Jun-2026 0

Sunday 21-Jun-2026 0

Monday 22-Jun-2026 0

Tuesday 23-Jun-2026 0

Wednesday 24-Jun-2026 110

Thursday 25-Jun-2026 110

Friday 26-Jun-2026 110

Saturday 27-Jun-2026 110

Sunday 28-Jun-2026 110

Monday 29-Jun-2026 113

Tuesday 30-Jun-2026 117

Wednesday 1-Jul-2026 118

Thursday 2-Jul-2026 136

Friday 3-Jul-2026 136

Saturday 4-Jul-2026 136

Sunday 5-Jul-2026 118

Monday 6-Jul-2026 118

Tuesday 7-Jul-2026 118

Wednesday 8-Jul-2026 118

Thursday 9-Jul-2026

Total # Single/Double Rooms 136

Total # Run of House 136

Total Room Nights 1778

Manhattan – Pier 88 – New York

Fleet Landing 1 - Near Pier 88

Fleet Landing 2 - Wall Street Pier 11 - Lower Man

Fleet Landing 3 - Battery Park - Lower Man

Day Date Total # of Required Rooms Per Night

Sunday 21-Jun-2026 4

Monday 22-Jun-2026 7

Tuesday 23-Jun-2026 14

Wednesday 24-Jun-2026 14

Thursday 25-Jun-2026 14

Friday 26-Jun-2026 19

Saturday 27-Jun-2026 79

Sunday 28-Jun-2026 134

Monday 29-Jun-2026 158

Tuesday 30-Jun-2026 181

Wednesday 1-Jul-2026 187

Thursday 2-Jul-2026 204

Friday 3-Jul-2026 204

Saturday 4-Jul-2026 204

Sunday 5-Jul-2026 204

Monday 6-Jul-2026 204

Tuesday 7-Jul-2026 204

Wednesday 8-Jul-2026 105

Thursday 9-Jul-2026 0

21 June 2026 - 9 July 2026

Total # Single/Double Rooms 204

Total # Run of House 204

Total Room Nights 2140

Edgewater – New Jersey

Fleet Landing 6 - Edgewater NJ

Day Date Total # of Required Rooms Per Night

Saturday 20-Jun-2026 0

Sunday 21-Jun-2026 0

Monday 22-Jun-2026 0

Tuesday 23-Jun-2026 0

Wednesday 24-Jun-2026 110

Thursday 25-Jun-2026 110

Friday 26-Jun-2026 110

Saturday 27-Jun-2026 110

Sunday 28-Jun-2026 110

Monday 29-Jun-2026 113

Tuesday 30-Jun-2026 117

Wednesday 1-Jul-2026 118

Thursday 2-Jul-2026 136

Friday 3-Jul-2026 136

Saturday 4-Jul-2026 136

Sunday 5-Jul-2026 118

Monday 6-Jul-2026 118

Tuesday 7-Jul-2026 118

Wednesday 8-Jul-2026 118

Total # Single/Double Rooms 136

Total # Run of House 136

Total Room Nights 1778

Teterboro – New Jersey

Fleet Landing 6 - 989 River Road, Edgewater, NJ

Day Date Total # of Required Rooms by Night

Saturday 20-Jun-2026 0

Sunday 21-Jun-2026 0

Monday 22-Jun-2026 0

Tuesday 23-Jun-2026 0

Wednesday 24-Jun-2026 0

Thursday 25-Jun-2026 0

Friday 26-Jun-2026 0

Saturday 27-Jun-2026 0

Sunday 28-Jun-2026 0

Monday 29-Jun-2026 106

Tuesday 30-Jun-2026 106

Wednesday 1-Jul-2026 106

Thursday 2-Jul-2026 106

Friday 3-Jul-2026 106

Saturday 4-Jul-2026 106

Sunday 5-Jul-2026 106

Monday 6-Jul-2026 106

Tuesday 7-Jul-2026 106

Wednesday 8-Jul-2026 106

Total # Single/Double Rooms 106

Total # Run of House 106

Total Room Nights 1060

3. Hotel Facility Requirements:

The hotel shall be available to all, regardless of race, creed, national origin or gender. Facilities shall be handicapped accessible. Additionally, the "double rooms" (2 beds in each room) shall be large enough to accommodate two (2) Navy Personnel plus their corresponding personal effects and gear. Each bed shall have a firm mattress with box springs, mattress pad or cover, two pillows (pillows shall be at least six inches thick to provide proper support) and pillowcases, two sheets, one blanket, and one bedspread.

The hotel rooms to be quoted shall be “smoke-free” unless specifically requested by the occupant to be “smoke-friendly” upon check-in. These requests shall be accommodated only if smoke-friendly rooms are available at no additional cost to the government.

Proximity and Accessibility: Hotels selected under this contract shall be located within less than one (1) mile walking distance of the following operational sites to ensure convenient and timely access for U.S. Navy personnel:

• Javits Center – 429 11th Ave, New York, NY 10001 – (pet friendly for Police K9)

• Near Time Square, within an area bounded by 6th & 8th Avenue and 42nd and 49th Street

• Pier 88 – 12th Ave & W 48th St, New York, NY 10036

• LaGuardia Airport, East Elmhurst, New York, NY 11371

• Brooklyn Bridge (2 Promenade, Brooklyn, New York – Fleet Landing Pier 4)

• Teterboro, NJ, Airport, 111 Industrial Ave, Teterboro, NJ 07608

• 989 River Road, Edgewater NJ

This strategic location shall enable Navy personnel to commute a maximum travel time of under 20 minutes without traffic delays, including routes involving bridges or tunnels. Hotels shall be situated in proximity to restaurants, coffee shops, delis, and other establishments that provide a wide variety of convenient options for food, water, and other personal necessities, minimizing the need for prolonged or costly travel within Manhattan.

Hotel locations should provide safe and accessible pedestrian routes to the above sites and have easy access to public transportation and parking to support operational flexibility.

3.1 Staging Area:

The hotel shall provide a convenient and weather-protected staging area for U.S. Navy personnel to organize and manage gear and equipment during check-in and check-out operations. The area shall be easily accessible from the main entrance or loading zone and capable of safely accommodating multiple personnel and their equipment simultaneously.

3.2 Hotel Rating:

The hotel shall maintain a minimum average public rating of 3.8 or higher on TripAdvisor or Google Reviews at the time of contract award and throughout the period of performance.

3.3 Fitness and Business Facilities:

The hotel shall provide access to a fitness center (gym) and a business center, both available to guests 24 hours per day, 7 days per week.

3.4 In-Room Amenities:

Each guest room shall be equipped with a refrigerator and a coffee maker in good working condition, available for guest.

3.5 Front Desk Operations:

The hotel shall maintain a front desk staffed 24 hours per day, 7 days per week, to provide continuous guest support, check-in/check-out services, and emergency assistance.

3.6 Dedicated Coordination Point of Contact:

For the duration of Navy personnel occupancy, the hotel shall designate a dedicated representative responsible for coordinating all lodging-related matters, including room reservations, cancellations, early check-outs, extensions, and other administrative adjustments, directly with the designated Government Point of Contact (POC). This representative shall be available by phone and email during normal business hours and provide timely responses to all official lodging coordination requests. Favorable consideration shall be given to properties providing a centralized POC across multiple properties included in your proposal.

3.7 Room Climate Control:

Each guest room shall be equipped with individual, room-controlled heating and air conditioning units that include adequate ventilation to maintain occupant comfort under varying weather conditions. All climate control systems shall be in good working order at the time of guest occupancy.

3.8. Security Requirements

3.8.1 General Security:

The hotel shall provide a safe and secure environment for all U.S. Navy personnel and their property for the duration of their stay. The facility shall maintain adequate lighting, controlled access to guest areas, and operational security cameras in common areas such as entrances, hallways, elevators, and parking facilities. The assigned POC shall have the ability to directly contact the most senior representative responsible for property security as assigned

24 hours a day, 7 days a week. Each premises must maintain a security log across each shift, detailing at a minimum; date, time, locations, personnel involved, personnel notified, and adjudication of such; for each hazard, incident, event, or suspicious activity encountered. Such logs and security camera footage, must be made available for review upon request, as part of investigative or response requirements, to the extent permitted by federal and local laws. Each facility shall have a protocol for testing and recording the functionality of all installed security and emergency response mitigation equipment upon at least daily. Additionally, a procedure for reporting findings and tracking adjudication must be in place, with a mechanism to return to full operational status within 24hrs of notification.

3.8.2 Staff Awareness:

Hotel management shall ensure that all staff members are aware of and adhere to appropriate security protocols, including maintaining guest privacy and promptly reporting any suspicious activity to local law enforcement and the designated Government Point of Contact (POC). Upon request, property management shall furnish training records for staff, covering at a minimum- guest privacy, emergency response related to fire, active shooter, security breaches, and other hazards, incidents, or events reasonably expected by industry or government standards. Each proposal shall include a copy of facility policy regarding sharing of guest information by staff, and shall include, at a minimum, expressly restricting the sharing guest information to any third party, without the express permission of the guest; excluding upon request of the designated Government POC, or local, state, federal law enforcement as permitted by law when acting in their official capacity to carry out law enforcement duties.

3.8.3 Room Security:

Each guest room shall be equipped with a functioning door lock and interior deadbolt or latch, as well as an in-room safe or secured alternative for valuables. Individual room doors should be secured by electronic entry mechanisms with the ability to review access records upon request 24 hours per day, 7 days per week. Additionally, access to rooms shall only be accessible via a central lobby, with access from the interior of the property, with no access to open-air entry/exit points.

3.8.4 Emergency Procedures:

The hotel shall have clearly posted and communicated emergency evacuation and safety procedures. Staff shall be trained to respond to fire alarms, medical emergencies, and security incidents in accordance with local regulations and hotel policy.

4. Additional Rooms:

Additional rooms, (10 single room nights and 10 double room nights) shall be provided by the contractor at any time during the period of performance) at the rates identified in CLINs 0001-0002 when requested by the

Contracting Officer, subject to room availability.

5. Cancellation:

The Government reserves the right to cancel the contracted room nights at no cost, provided that such cancellations are communicated in writing by the Contracting Officer to the Contractor/Hotel Sales Manager or their designated representative no later than 20 Days prior to the scheduled occupancy date.

5.1. No Show (Check-In); Early Dismissal (Check-Out):

The Contractor shall provide with their proposals, the “No-Show (check-in) and Early Dismissal (check-out)” policies applicable for the 2026 INR hotel requirements. Due to various INR events at different periods within the time frame that hotel rooms are required, service personnel may be required to either check-in late, check-out

(Early Dismissal), or “No-Show” to accommodate operational schedules throughout NYC. The Government will incur no charges for Early Dismissals (early check-out) since service personnel will be checking-out at the hotel front desk prior to their departure.

6. Internet:

All of the room accommodations shall include internet access at no additional charge.

7. Parking:

Hotel shall specify if parking is available at the hotels facilities or in the surrounding area to ensure the government can make parking arrangements.

8. Hotel Safety Requirements:

To be eligible for award, the hotel must be compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et. Seq.), and is listed on the U.S. Fire Administration Hotel and

Motel National Master List found at http://www.usfa.fema.gov/hotel/search.cfm. Offers proposing facilities that are not listed will be rejected as non-responsive. In addition, the offeror’s facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12010 et. seq.).

9. Hotel Health Requirement:

Hotel must also follow the New York City Department of Health guidelines for prevention, detection, and elimination of bed bugs in hotels found at http://www.nyc.gov/html/doh/html/vector/vector -faq1.shtml, as well as other pertinent federal, state, and local laws .

10. Contract Award:

The Government reserves the right to make multiple awards for hotel room accommodations or to award a single bulk contract to one contractor, whichever is determined to be in the best interest of the Government based on availability, pricing, location, and overall value.

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