Questions and Answers in Response to Solicitation N0018926RL007.pdf
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- Attached to
- International Naval Review Hotel Lodging
- Solicitation number
- N0018926RL007
About this file
This document is a Questions and Answers (Q&A) response to Solicitation N0018926RL007 for International Naval Review Hotel Lodging. The government is seeking hotel lodging services for seven geographic locations in the New York area, including sites near the Javits Center, Times Square, Pier 88, LaGuardia Airport, Teterboro Airport, Edgewater NJ, and Brooklyn Bridge. Hotels must be located within less than one mile walking distance of specified operational sites. The contract consists of seven separate Firm Fixed Price awards, one for each geographic location, evaluated under FAR Subparts 12.6 and 13.5 for commercial products and services. Prospective vendors are not required to quote all seven locations; they may submit bids for only the locations where they have available capacity. However, partial bids for insufficient room quantities will not be accepted—vendors must meet the full room requirements for the locations they bid on. The required stay period is 17 nights with specified check-in and check-out dates that will not change.
Pricing requirements mandate a firm-fixed price per unit for the entire period; split rates across the 17 nights are not permitted. Hotels must specify room configurations as either Single Occupancy (one occupant with one standard bed) or Double Occupancy (two occupants with two separate beds or one shared bed); bunk beds are not acceptable. Parking information must be identified but will not be submitted as a separate line item. The government will not provide tax exemption certificates and is not seeking per diem rates. Third-party hotel providers may bid alongside direct hotel vendors. Submission instructions are contained in Section L of the solicitation. Amendment 0001 extended the submission deadline from April 9, 2026 to April 14, 2026, with award intended on or before April 24, 2026. This is a new requirement with no incumbent contractor.
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Questions and Answers in Response to Solicitation N0018926RL007 – International Naval Review
Hotel Lodging
1. Question: Is the Government seeking per diem rates for this lodging contract?
Answer: No, the government is not seeking per diem rates.
2. Question: Will you accept bids from third parties?
Answer: Yes, the government will accept bids from third parties.
3. Question: Will you provide a Tax Exemption Certificate to the awarded vendor?
Answer: No, the government will not provide a Tax Exemption Certificate to the awarded vendor.
4. Question: The Performance Work Statement section on parking states “Hotel shall specify if parking is available at the hotels facilities or in the surrounding area to ensure the government can make parking arrangements.” Will prospective vendors be required to provide the parking rate as a separate line item in addition to the hotel nightly rates? If so, how will the parking rates be submitted?
Answer: As stated in Section 7 of the Performance Work Statement (PWS), “Hotel shall specify if parking is available at the hotels facilities or in the surrounding area to ensure the government can make parking arrangements.” A separate line item for parking will not be added.
5. Question: Are prospective vendors required to provide a quote for all seven (7) locations or only the locations with available rooms?
Answer: As stated in Section L of the solicitation on page 36, “The quote shall specify which geographic location listed in the Performance Work Statement accompanying this solicitation that the quote pertains to.” Therefore, prospective vendors are not required to provide quotes for all seven (7) locations.
6. Question: May I please ask for some clarification on double vs single occupancy ratio. Do we need more doubles or singles?
Answer: In response to clarification on double versus single occupancy ratio, quoters should submit pricing based on the availability of the required number of rooms at the specified dates, as detailed in the PWS.
7. Question: Would Government consider bunk beds?
Answer: As stated in Section 1. Definitions of the PWS within the solicitation, “Single
Occupancy Room: A hotel guest room designed to accommodate one occupant, typically furnished with one standard bed (such as a twin, full, queen, or king) …” and Double Occupancy
Room: “A hotel guest room designed to accommodate two occupants, typically furnished with two separate beds (such as two twin or double beds) or one shared bed (queen or king)…”.
Therefore, no bunk beds will be considered.
8. Question: If we have to go further than on mile walking distance such as 1.2, 1.3 miles walking distance will be acceptable?
Answer: As stated in the PWS within the solicitation, “Proximity and Accessibility: Hotels selected under this contract shall be located within less than one (1) mile walking distance of the following operational sites to ensure convenient and timely access for U.S. Navy personnel:
• Javits Center - 429 11th Ave, New York, NY 10001 - (pet friendly for Police K9)
• Near Time Square, within an area bounded by 6th & 8th Avenue and 42nd and 49th Street
• Pier 88 - 12th Ave & W 48th St, New York, NY 10036
• LaGuardia Airport, East Elmhurst, New York, NY 11371
• Teterboro, NJ, Airport, 111 Industrial Ave, Teterboro, NJ 07608
• 989 River Road, Edgewater NJ
• Brooklyn Bridge (4 Pier 2 Promenade, Brooklyn, New York - Fleet Landing Pier 4)”
9. Question: I would like to ensure my bid proposal is complaint. I’m a little unsure about what we need to submit for our proposal to be deemed acceptable. Are you only requiring pricing and a technical capability statement or is there other documentation we need to provide (i.e., past performance, etc.)? Could you please advise/confirm the exact pieces of information/documentation that you require for our bid submission to be acceptable?
Answer: Instructions for submission to quoters is provided in Section L: Instructions for
Submission of Quotes of the solicitation.
10. Question: On the Sam.gov page where the Solicitation was posted, it states the following: “The
Government intends to award seven (7) separate Firm Fixed Price (FFP) contracts for seven (7) different geographic locations, which geographic locations are described in the Performance
Work Statement that accompanies this solicitation, as a result of this solicitation in accordance with the policies and procedures of FAR Subpart 12.6, "Streamlined Procedures for Evaluation and Solicitation of Commercial Products and Commercial Services" and FAR Subpart 13.5, "Simplified Procedures for Certain Commercial Products and Commercial Services". The
Government will evaluate offers pertaining to each of the seven (7) geographic locations separately, with an awardee being chosen for each location.”
On Page 37 of the RFQ it states: “No partial bids or additional items will be accepted. Failure to quote all CLINs or add additional services (or items) will result in ineligibility for award.” Could you please advise/confirm if we can submit a bid on one or two locations? Or do we have to bid on each line item (All 7 Hotel Locations) in order for our bid to be accepted?
11. Question: Regarding the rate quotation, may we offer a split rate over the 17 nights versus one firm fixed price /rate for the entire period of time?
Answer: No, offerors shall provide the unit price per quantity with a firm-fixed price amount as detailed in Section B – Supplies or Services & Prices or Costs.
12. Question: For each of the CLINs, will there be any changes to the check-in date or check-out date?
Answer: No, at this time there will not be any changes to the check-in date or check-out date.
13. Question: Is there an incumbent? If so, what is their name and the contract number? Is the
Statement of Work the same size and scope?
Answer: No, there is no incumbent to this new requirement.
14. Question: Is the government only interested in working directly with hotels? Can a third-party company like ours, which provides hotel lodging, also bid on this contract?
Answer: The government will accept bids from third party companies.
15. Question: Will you provide a Tax Exemption Certificate to the awarded vendor?
Answer: See answer in Question 3.
16. Question: How soon after the deadline for submission will the contract be awarded?
Answer: The government intends to make the award on or before 24 April 2026.
17. Question: Does everyone have to be in the same hotel?
18. Question: Is it possible to extend the due date until Monday, 4/13/26?
Answer: Amendment 0001 extends the due date of this solicitation from 09 April 2026 to 14
April 2026.
19. Question: Will bids be accepted for partial availability? This hotel is well located just 2 blocks from PIER 88 however; the hotel only has half the requested rooms per night. For example, on peak 102 rooms is the maximum available as opposed to the 204 rooms requested.
Answer: As stated in Section L of the solicitation, “No partial bids or additional items will be accepted”.
File details come from the government source that posted it. Updated .