Performance Work Statement C5 HYDRAULIC WINCH.pdf

PR: FD2060-24-00023 PWS REVISION: 0

Performance Work Statement For

C-5 Hydraulic Winch Remanufacture

Purchase Request: FD2060-24-00023

21 December 2023

1.0 Description of Services

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to provide support for the C-5 Aircraft and portions of the program managed by the C-5 Mechanical Section. These services include remanufacture of the hydraulic winch for the C-5 Galaxy aircraft.

The NSN supported by this effort is 1680-01-216-4525UC PN: 42420-4. The Contractor shall provide all resources needed to inspect, accomplish functional testing and remanufacture of the commodities covered by this PWS to meet contract delivery schedules. Remanufactured assets shall be made serviceable and be tested to the Original Equipment Manufacturer’s Acceptance Test Procedures (ATPs). The Contractor shall (1) remanufacture all units on contract for which a remanufacturable carcass has been provided within the contract delivery schedules with no more than one exceptions per order, (2) make accurate and timely data reporting of the stage of unit in the remanufacture process, (3) provide a monthly report detailing number of units on hand, number of units in work, and stage of unit in the remanufacture process by serial number, (4) provide updated field level maintenance manual with an IPB. Data shall be submitted per Contract Data Requirements List (CDRL).

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by providing serviceable assets to maintain the C-5 Aircraft’s mission capability.

1.3 Background: All C-5 aircraft have two winches; each is located in the forward and aft ramp.

The older "A" model C-5 used the Electric Winch, and the "B" model C-5 uses the original Hydraulic Winch System (PN: 42420-3). Neither of these winches are parts supportable and when they break in the field, they are replaced with the Dual Power Winch (DPW) (NSN: 1680- 01-593-5680UC). The DPW was designed to combat parts supportability issues, however, the Fleet is having major safety concerns with the DPW. These safety concerns are the driving force for this effort. Safety issues with the DPW led government engineering to research an alternative winch. Their research determined that the original Hydraulic Winch System is nearly identical (fit and form wise) to the winch used on the C-17. Given this discovery it was determined the Hydraulic Cargo Winch System (NSN: 1680-01-216-4525UC PN: 42420-4) configuration would be a suitable replacement for the DPW and remaining Electric Winches if made part supportable.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Quality system shall be established and maintained for remanufacture.

4.6 Remanufactured assets shall pass DCMA

inspection with no more than one failure per year. At a minimum, 95% of remanufactured assets shall pass initial inspection. Remaining 5% (or less) of failed assets shall pass on the second attempt. This metric will be calculated monthly. There shall be no more than one validated Product Quality Deficiency Reports (PQDR) and/or Quality Deficiency Reports (QDR) per contract ordering period (12 months).

3.0 Government Property

3.1 The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order. The Contractor will exercise care to prevent any damages, pilferage, or loss of Government Furnished Property (GFP) while it is in the Contractor’s possession. The Contractor will store all GFP in a secure area and provide protection against all adverse environment conditions. Reusable shipping containers, packaging, and crating material in which the GFP is received will be handled with care. The only Government property to be provided will be the unserviceable condition assets furnished for remanufacture.

3.2 Reporting of Government Property: The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, overhaul, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all GFP, as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7002. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract.

GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/.

3.3 Loss of Government Property

3.3.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring remanufacture to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.3.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/.

3.4 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later https://piee.eb.mil/ https://dodprocurementtoolbox.com/ https://piee.eb.mil/piee-landing/ than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract Period of Performance: The period of performance for the contract/order will consist of a one (1) year basic period and four (4) one (1) year ordering periods. As well as five

(5) additional one (1) year options.

4.1.2 Place of Performance: These services will be performed at the Contractor’s facility.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier

Basic Year

Ordering Period 1

Ordering

Period 2

Ordering

Period 3

Ordering

Period 4

DID Title PWS Reference

A001 B001 C001 D001 E001 DI-

MGMT-

81838

Commercial Asset Visibility Air Force (CAVAF) Reporting

4.12

A002 B002 C002 D002 E002 DI-PSSS-

81995A

Contract Depot Maintenance (CDM) Monthly Production Report

4.9

A003 B003 C003 D003 E003 DI-SAFT-

81563

Accident Incident Report

5.6.2

A004 B004 C004 D004 E004 DI-

MGMT-

80441D

Government Property (GP) Inventory Report

4.9, 4.12

A005 B005 C005 D005 E005 DI- QCIC-

81722

Quality Program Plan

(QPP)

5.9

A006 B006 C006 D006 E006 DI-

MGMT-

81803A

Item Unique Identification (IUID) Marking Plan

4.10.1

A007 B007 C007 D007 E007 DI-

MGMT-

81804A

IUID Marking Activity and Verification Report

4.10.2.1

A008 B008 C008 DI-QCIC-

81890

Qualification Test Report (QTR)

4.3.1

A009 B009 C009 DI-NDTI-

82327

First Article Test/Inspections

4.3.1.4

Procedures and Plan

(FAT/IPP)

A010 B010 C010 DI-NDTI-

82326

First Article Test/Inspection Procedures and Report (FAT/IPR)

4.3.1.3

A011 B011 C011 DI-TMSS-

81668A

Full Maintenance Manual (Type III)

4.4

Option Year

Option Year

Option Year

Option Year

Option Year

DID Title PWS Reference

F001 G001 H001 J001 K001 DI-

MGMT-

81838

Commercial Asset Visibility Air Force (CAVAF) Reporting

4.12

F002 G002 H002 J002 K002 DI-PSSS-

81995A

Contract Depot Maintenance (CDM) Monthly Production

Report

4.9

F003 G003 H003 J003 K003 DI-SAFT-

81563

Accident / Incident Report

5.6.2

F004 G004 H004 J004 K004 DI-

MGMT-

80441D

Government Property Inventory Report

4.9, 4.12

F005 G005 H005 J005 K005 DI-QCIC-

81722

Quality Program Plan

(QPP)

5.9

F006 G006 H006 J006 K006 DI-

MGMT-

81803A

Item Unique Identification (IUID)

Marking Plan

4.10.1

F007 G007 H007 J007 K007 DI-

MGMT-

81804A

IUID Marking Activity and

Verification Report

4.10.2.1

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than two (2) total rejection(s) of deliverables per contract year. The Government will reject a deliverable if one or more technical errors or two (2) or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within ten (10) business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via PIEE / Wide Area WorkFlow (WAWF). Contractor shall notify the Multi-Functional Team (MFT) member(s) identified on the CDRL when submission is completed. There shall be no more than two (2) late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Asset Qualification and First Article Testing Deliverables

4.3.1 Qualification Test Report (QTR):

Prior to the First Article Testing, Contractor shall provide results of all validation and qualification tests performed to demonstrate that the remanufactured design conforms to the Lockheed envelope and performance specifications 4F90020 and D4F90020 cage 98897.

[CDRL reference in paragraph 4.2, DI-QCIC-81890, Qualification Test Report (QTR)]

4.3.1.1 Data Applicability and Government Review: The data provided in the QTR must be directly applicable to the assets being procured under this contract. The Contractor shall provide a statement certifying that the items tested are identical in design, materials, and manufacturing processes to the items that will be offered for First Article Testing. The Government reserves the right to review the QTR for completeness and applicability. First Article Testing shall not be scheduled until the Government has reviewed and accepted the submitted QTR as satisfactory evidence of design qualification.

4.3.1.2 Deficiencies or Lack of Data: In the event the Contractor cannot provide a complete QTR covering all performance specifications, the Contractor shall identify any gaps in qualification data. The Government and the Contractor shall then determine if additional qualification testing is required prior to the commencement of First Article Testing. Any such testing will be at the Contractor's expense unless otherwise specified in the contract.

4.3.1.3 First Article Test/Inspection Procedure

One week prior to Critical Design Review (CDR) the Contractor shall provide to the Government a Published Meeting Agenda which will include a C-5 specific First Article Test/Inspection Procedure for Government approval. The procedure must include, at a minimum:

step-by-step installation/removal methods, functional test criteria, test schedule, required equipment, and a C-5-specific safety plan. [CDRL reference in paragraph 4.2, DI-NDTI- 82326, First Article Test/Inspection Procedures and Report (FAT/IPR)]

4.3.1.4 First Article Test and Report:

The Contractor shall conduct a First Article Test (FAT) with Government Engineer present to validate the form, fit, function, and safe integration of the contract-required assets onto a C-5 Galaxy aircraft. The FAT will be performed using two (2) Government-furnished assets provided at the time of contract award. This test is the formal verification method to ensure all engineering, installation, operational, and safety requirements are fully met within the C-5 platform environment before production is authorized. Upon completion of the on-aircraft FAT, the Contractor shall prepare and submit a comprehensive First Article Test/Inspection Report (FATR) The report must document all installation steps, functional test results, and final configuration. The report shall specifically state compliance with C-5 system specifications and include a signature page for the lead Government witness to certify the accuracy of the documented events. If the need shall arise, the contractor shall perform a failure investigation, find root cause, and take necessary corrective actions. [CDRL reference in paragraph 4.2, DI- NDTI-82327, First Article Test/Inspections]

4.4 Organizational Maintenance Manual

The Contractor shall develop and deliver an Organizational-Level Maintenance Manual for the winch system outlining the use, operation, and periodic maintenance in accordance with [CDRL A011, DI-TMSS-81668A, Type III]. The manual shall be tailored to provide the necessary procedures for Government operators and field-level maintainers only. [CDRL reference in paragraph 4.2, DI-TMSS-81668A, Full Maintenance Manual (Type III)]

4.4.1 Content Requirements: The content, format, and preparation of the manual shall be in accordance with the requirements specified in DI-TMSS-81668A, tailored for Organizational-level maintenance. The manual shall provide all necessary information for Government personnel to safely operate, troubleshoot, and maintain the winch system at the field level. This is to include detailed operating, troubleshooting and maintenance procedures for all new components, including the electronic controller and hydraulic motor.

4.4.2 Format and Delivery: The manual shall be delivered in a searchable Portable Document Format (PDF). A draft shall be delivered for Government review no later than 30 days after successful FAT completion. A final version, incorporating all Government comments, shall be delivered prior to the first production unit delivery.

4.5 General Remanufacture Information

4.5.1 Special Tooling and Test Equipment: The Technical Manuals identify special tooling and test equipment requirements for all items to be remanufactured under this effort. It shall be the responsibility of the contractor to provide all necessary special tooling and test equipment to perform necessary remanufactures IAW technical manuals. Any substitution for tooling or test equipment identified in the technical manuals shall be approved in writing by the Air Force C-5 system engineer prior to use by the contractor.

4.5.2 Inspection and Induction: Upon receipt, the contractor shall perform a visual inspection of each asset to ensure proper identification, completeness, and to identify missing components and subassemblies. Contractor shall use a Standard Form (SF) 364, Report of Discrepancy (ROD), to report any items which are misidentified, misdirected, or have Air Force recoverable modules/subassemblies missing to the PCO through the Administrative Contracting Officer (ACO) for disposition instructions within ten working days of receipt. The contractor shall maintain inspection records documenting the condition of the item as received, including identification of missing components and subassemblies. The contractor is authorized to conduct a more thorough pre-induction inspection to identify estimated remanufacture time and anticipated materials required for remanufacture. The contractor is also authorized to induct items for remanufacture on other than a first-in, first-out basis.

4.5.3 Remanufactured unit(s): Assets shall be remanufactured in accordance with the applicable Technical Manual listed in section 9.2 Appendix B, Technical Manuals and the Organizational Maintenance Manual to be developed as part of this effort. Assets shall be inducted as Part Number (PN) 42420-3 and shall be re-identified as 42420-4 upon successful remanufacturing. AFLCMC/WLSEAB, C-5 Engineering, reserves the right to audit remanufacture/ testing. Inspections will be conducted on a non-interference basis at the contractor’s facility.

4.5.4 Scope of Remanufacture:

Identify parts to replace in order to return winch to full operational capacity i.e. remanufacture hydraulic motor, control module and servo, electronic controller, traction sheave and storage drum, sprag and slip clutch, bearings, seals and hardware. To include custom quoting of additional parts if required.

Remanufacture shall include complete tear down of all assemblies and components, hydraulic system completely rebuilt with all bearings, seals, hardware, hoses, wear components and fatigue components replaced. Shall include replacement of obsolete components with new components to include hydraulic motor, electronic controller, BER control module and servo valve, cable and hook assembly. Shall include a magnetic particle inspection (MPI) and dimensional inspection of gear shafts and dye penetrant and dimensional inspection of housings. Shall include corrosion protective coatings renewed. Post remanufacture and obsolescence upgrade Contractor shall conduct full ATP test.

4.5.5 The Contractor shall submit an Engineer Technical Assistance Request and Reply, Air Force Material Command (AFMC) Form 202, for any deviation from the AF technical manual.

AFMC 202 forms are submitted through the AutoTAR system or AF-PLM system once migration has been completed. Instructions for system access are stated in section 5.2.3.1 of this document.

4.5.6 Over and Above (O&A): Over and above shall only be considered for missing recoverable components or for work out of scope of this PWS. Identification of missing part(s) must be revealed within ten working days after the asset is removed from the shipping container and reported to the PCO through the ACO in the form of a ROD using SF 364. Prior approval from the PCO shall be obtained prior to performing work out of scope.

4.5.7 Beyond Economical Repair (BER): Recommended for condemnation BER. After coordination by DCMA Quality Assurance Representative (QAR) the contractor will forward requests for approval to condemn units they consider to BER to the PCO for government disposition. Supporting documentation/rationale should be included to expedite processing of the requests and disposition by the government. Replacement carcasses will be provided by the government for those items dispositioned to be condemned and these replacements will be included in the total items to be repaired at no additional cost to the government. Disposal includes pulling of usable parts and using for repairs of other repairable like items.

4.5.7.1 Replacement assets. The Government is authorized to replace a condemned end item with a replacement repairable end item of the same stock number at no additional cost.

4.5.7.2 Disposition. For instances of asset discrepancy identification or condemnation, the contractor shall contact the PCO to obtain disposition instruction. Disposal includes pulling of usable parts and using for repairs of other reparable like items.

4.5.7.3 Upon approval by the Government, the Contractor is authorized to cannibalize from units that have been recommended for condemnation as BER. The Contractor shall maintain a record of part numbers cannibalized including the serial number of the units from which the part was removed and installed.

4.6 Quality Assurance: The DCMA QAR will perform on-site inspections of the contractor’s production and quality control programs to monitor performance and ensure satisfactory services are received. Quality compliance will be monitored using the deficiency reporting systems defined in T.O. 00-35D-54, USAF Deficiency Reporting, Investigation and Resolution. The contractor shall be responsible for initially validating customer complaints. However, the Deficiency Reporting Information System (DRIS) Air Force Action Point shall make final determination of the validity of customer complaint(s) in cases of disagreement. Government acceptance of the remanufactured item will be made at the contractor’s facility and will be documented via Wide Area Workflow (WAWF), Material Inspection and Receiving Report.

4.7 On-time Delivery: The contractor shall use fast transportation to ship all serviceable end items. Air Force Materiel Command Instruction (AFMCI) 21-149 Contract Depot Maintenance (CDM) Program defines fast transportation as the means accomplishing the shipment planning process in the least amount of time and then using express transportation to deliver the shipment to the customer. In addition to fast transportation, transit visibility is required throughout the process. The customer should be able to track a requisition until it reaches the final destination.

Delivery of assets to fulfill a SURGE or MICAP requirement shall be thirty calendar days after contractor receives notification of SURGE or MICAP requirement if asset is already on hand at contractor’s facility. If no assets on hand at the time of notification delivery shall be thirty calendar days after receipt of asset.

4.8 Quality of Remanufacture: Remanufactured assets shall pass DCMA inspection with no more than one failure per year. At a minimum, 95% of remanufactured assets shall pass initial inspection. Remaining 5% (or less) of failed assets shall pass on the second attempt. This metric will be calculated monthly. There shall be no more than one validated Product Quality Deficiency Reports (PQDR) and/or Quality Deficiency Reports (QDR) per contract ordering period (12 months).

4.9 Production Status and Inventory: The contractor shall plan and establish all procedures necessary to accomplish the scope and tasks in this PWS. The contractor shall acquire, track, monitor, and manage the remanufacture processes for the winch to ensure timely sustainment of the C-5 fleet. The contractor shall maintain status records of all remanufactures and component replacement actions which shall include the tasks below. The contractor shall provide a Monthly Status Report and an Annual Government Property Physical Inventory Report to the Program Manager (409 SCMS/GUMA), Supply planner (SCMS/GUMAA) detailing number of units on hand, number of units in work, and stage of unit in the remanufacture process by serial number when units are at the contractor’s facility. [CDRL reference in paragraph 4.2, DI-PSSS- 81995A Contract Depot Maintenance (CDM) Monthly Production Report, DI-MGMT- 80441D Government Property Inventory Report / Annual Government Property Physical Inventory Report]

4.10 Item Unique Identification (IUID)

4.10.1 Marking Requirement. IUID is required for all items to be delivered to the DoD that meet the criteria established by the FAR. The Contractor shall provide an IUID Marking Plan for evaluation and approval. [CDRL reference in paragraph 4.2, DI-MGMT-81803A, IUID Marking Plan]

4.10.2 Reporting in IUID Registry. Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of Government Furnished Property (GFP) to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.10.2.1 IUID Marking Activity and Verification Report: In accordance with the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government agent or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update applicable item record(s) in the IUID Registry. [CDRL Reference in paragraph 4.2, Item Unique Identification (IUID) Marking Activity, Validation and Verification Report DI-MGMT-81804A]

4.11 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with Title 32 Code of Federal Regulations Part 117, National Industrial Security Program Operating Manual (NISPOM). The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.12 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract and shall report production in CAV-AF. Additionally, upon completion of the remanufacture, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable remanufactured asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250). The Contractor shall provide data on the actions conducted for each unit and report as actions occur.

[CDRL reference in paragraph 4.2, DI-MGMT-81838, Commercial Asset Visibility Air Force (CAVAF), DI-MGMT-80441D Government Property Inventory Report / Annual Government Property Physical Inventory Report]

4.13 Counterfeit Electronic Parts: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory.

4.14 Supply Chain Risk Management (SCRM): The contractor shall identify, assess, plan for, and mitigate actual or potential threats, vulnerabilities, and disruptions to the Air Force's supply chain throughout the lifecycle to ensure mission effectiveness. The contractor shall inform and include the Government in any mitigations or alterations to the program. The SCRM plan shall address the broad spectrum of supply chain risks that have the potential to jeopardize the integrity of products, services, people, and technologies; compromise intellectual property;

disrupt the flow of product, materiel, information, and finances needed for continued Air Force operations; and drive materiel cost increases to the program. The contractor shall develop and execute processes for identifying supply chain risks as early as possible; the persistent and comprehensive tracking, monitoring, and re-evaluation of supply chain risks and their corresponding mitigation actions; and communicating supply chain risks to affected stakeholders and the Government. The contractor shall notify in writing of the identified actual and potential supply chain risks. The contractor's SCRM program and processes shall apply to the prime and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain, from raw material stage to delivery of a finished product and/or service. As part of the overall SCRM approach, the Contractor shall establish, document, and maintain documentation about subcontractors/vendors for all parts that will be used for Government contracts. The contractor shall continuously monitor their sources of supply for unknown, unauthorized, non-certified, or unqualified sources providing parts or services from any sub-tier supplier within the contractor's supply chain. The contractor shall investigate and submit findings to include root causes, impacts and a corrective action.

4.14.1 Supply Chain Management Risk Plan: Contractor must provide a comprehensive Supply Chain Risk Management (SCRM) Plan in accordance with the instructions to offeror prior to award. This plan must be maintained during performance of this contract, will be incorporated into the contract at award, and must illustrate executable processes for identifying supply chain risks as early as possible. The SCRM plan will address the broad spectrum of supply chain risks that have the potential to jeopardize the integrity of products, services, people, and technologies; compromise intellectual property; disrupt the flow of product, materiel, information, and finances needed for continued Air Force operations; and/or drive materiel cost increases to the program. The plan and processes apply to the Contractor and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain from raw material stage to delivery of a finished product.

4.14.2 The SCRM plan must clearly address the following:

a) Continuity of Operations (COOP) – Contractor will develop and/or update a Continuity of Operations Procedure/Plan (COOP), which outlines the processes and actions to prepare for, and respond to, planned/unplanned supply chain challenges.

b) Foreign Influence – The Contractor will disclose any Foreign Ownership, Control, or Influence (FOCI) for the purpose of initial or continued facility clearance eligibility. A Standard Form 328 Certificate Pertaining to Foreign Interest must be submitted to the Government cognizant security office.

c) Cybersecurity -The Contractor will implement a cybersecurity protection of supply chain information plan and provide a copy to the U. S. Government. As part of this process, the Contractor will conduct early and continuous monitoring throughout the life of the agreement to prevent or reduce impacts of cyber vulnerabilities where adversaries are able to exploit, steal, alter, manipulate, interrupt, or destroy system functionality, information, or technology. The plan must:

i. Include a description of how the Contractor and any of the Contractor’s subcontractors will provide to the government a system security plan (or extract thereof) in accordance with the NIST Special Publication (SP) 800-171, “Protecting Controlled Unclassified Information in Nonfederal Systems and Organizations” in effect at the time the solicitation is issued or as authorized by the contracting officer, to describe the Contractor’s unclassified information system(s)/network(s) where covered defense information associated with the execution and performance of this contract is processed, is stored, or transmits.

ii. Include a description of how Contractor will protect the supply chain from exploitation due to the insertion of counterfeits/malware, unauthorized production, tampering, theft, insertion of malicious software and hardware, functionality alteration, and any other elements that would allow adversaries to gain unauthorized access to data, alter data, interrupt communications, or otherwise disrupt operations.

Inform the U. S. Government of any instances of unauthorized access and/or compromise, such as those listed in item “b” to the Contractor’s digital information and parts and components.

4.14.3 Components: The contractor shall ensure all hardware, with special emphasis on lowest critical components (CCs) and components containing Critical Program Information (CPI), are from trusted sources and are manufactured by approved personnel as documented in the contractor Security Plan. The contractor shall develop a SCRM plan documented in the contractor Security Plan, in accordance with (IAW) the current version of Committee on National Security Systems Directive (CNSSD) No. 505 and NIST SP 800-161, to mitigate supply chain risk. The contractor shall ensure that no critical components procured are on the Section 806 (National Defense Authorization Act for FY 2011 (Public Law 111-383)) and Section 2339a (Title 10, United States Code) Lists in the Supplier Performance Risk System

(SPRS).

The contractor shall implement Department of Defense (DoD) Trusted Systems and Networks (TSN) strategies that integrate robust systems engineering, SCRM, security, counterintelligence, intelligence, cybersecurity, hardware and software assurance, and information systems security engineering disciplines to manage risks to system integrity and trust IAW DODI 5200.44 Protection of Mission Critical Functions to Achieve TSN.

4.15 Travel: Travel requests for contractor/subcontractor personnel shall be submitted for approval to the Contracting Officer prior to costs being incurred and a minimum of 15 business days in advance of departure. Receipts must be presented with the invoice for reimbursement of actual travel costs.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Service Manager (FSM) has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall comply with Government security regulations including, but not limited to, Department of Defense Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; Department of Defense (DoD) Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; and DoD 5220.22-M.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. DoDD 5205.02E and DoD Manual 5205.02-M require contractors supporting DoD activities use OPSEC to protect critical information for specified contracts, subcontracts, and information used in the performance of duties in support of Air Force requirements/missions. The Contractor shall ensure Contractor personnel who perform work on (or in) a Government facility comply with the OPSEC procedures and training requirements of the facility as specified in AFI 10-701.

5.2.3 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and/or classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.4 Access to Government System(s): The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

5.2.4.1 Access to AutoTAR for AFMC Form 202 submission. Contractor must have or be able to purchase an External Certificate Authority (ECA) from an authorized vendor. The ECA must be at the minimum 'Medium Assurance'. Further instruction on obtaining an ECA can be found at:

https://iase.disa.mil/pki/eca/Pages/index.aspx. Contractor shall contact AFLCMC/WLS, C-5 Engineering, to coordinate submission of an automated System Authorization Access Request (Form 2875) for system access and registration in the AutoTAR system and registration within the AutoTAR application (https://afsc202.robins.af.mil). Note: AutoTAR is in the process of https://iase.disa.mil/pki/eca/Pages/index.aspx https://afsc202.robins.af.mil/ migration to AF-ALM, which will require a separate request to AFLCMC/WLS to obtain access to AF-ALM once active.

5.3 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.4 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.5 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.6 Safety Requirements

5.6.1 Contractor Environmental, Safety, and Occupational Health Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoD Directive 4715.01E, Environmental, Safety, and Occupational Health (ESOH). The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan (SHP). The Contractor shall require all subcontractors to comply with required safety, health, and fire standards.

5.6.2 Mishap Notification/Investigation: In accordance with DAFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to USAF assets/interests. The Contractor shall ensure the USAF is notified of mishaps. The Contractor shall contact the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within eight (8) hours of any damage to government property where the dollar value exceeds $600,000.00, and within two workdays for any damage to government property less than $600,000.00 during the execution of the contract. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, contract number, name and title of person(s) reporting

b. Date, time and exact location of accident/incident

c. Brief narrative of accident/incident (events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO or COR, the Contractor shall immediately secure the mishap scene (and damaged property) and impound pertinent maintenance and training records until released by the Government’s safety office. Such release shall be accomplished through the Contracting Officer. The Contractor shall cooperate and assist Government personnel in the investigation of the mishap and submit an Accident/Incident Report within 48 hours of the mishap. [CDRL reference in paragraph 4.2., Accident/Incident Report, DI-SAFT-81563]

5.7 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.8 Service Contract Reporting: In accordance with 10 United States Code 2330(a), and DFARS 252.204-7023 (Reporting Requirements for Contracted Services), the Contractor shall provide a Service Contract Report for each contract that meets the DoD Contract Reporting criteria and is in excess of $3,000,000. The Contractor shall report the total amount invoiced and contractor labor hours expended on the services performed during the previous fiscal year. Prime contractor labor hours, including any required Tier 1 subcontractor information, shall be reported in the System for Award Management (SAM). The Contractor shall report annually, by October 31, on the services performed during the preceding government fiscal year. SAM will only enable reporting for entities with contracts that meet the SCR criteria and thresholds. Additional information and user manuals for government personnel and Contractors is available at https://www.sam.gov. SCR eligibility, reporting rules and criteria is located on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr.

5.9 Quality Control Plan/Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required. [CDRL reference in paragraph

4.2 , DI-QCIC-81722, Quality Program Plan (QPP)/ Contractor's Quality Control Plan]

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.11 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

6.0 Plan for Corrective Action

6.1 Unsatisfactory Contractor performance will result in the issuance of a negative PAR. The program office will set a suspense date and forward the PAR to the Procuring Contracting Officer (PCO) for submission to the Contractor. The PCO will submit the PAR to the Contractor for corrective action. The Contractor shall explain the deficiency and identify the corrective action https://www.sam.gov/ https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr http://www.state.gov/j/tip they shall take to resolve the deficiency and prevent recurrence. The Contractor shall sign and return a negative PAR to the PCO by the suspense date.

6.2 If repetitive negative PARs or a single negative PAR identifying critical Contractor non-compliance are issued without satisfactory resolution, the program office will initiate the corrective action report (CAR) process. However, the Multi-Functional Team (MFT) reserves the right to issue a CAR at any time based on the severity of the Contractor non-compliance. The PCO will set a suspense date and submit the CAR to the Contractor for corrective action. The Contractor shall sign and return the CAR, with a corrective action plan, to the PCO for acceptance by the Multi-Functional Team (MFT) by the suspense date. The corrective action will be tracked and documented until the deficiency is resolved to the satisfaction of the MFT. The CAR will become part of the PCO contract file. If the CAR process fails to resolve the deficiency, the PCO has the right to invoke the Inspection of Supply/Services clause(s) identified in the contract/order.

7.0 Contractor Responsibilities

7.1 The Contractor shall ensure the quality of services through a quality and/or inspection system. In order to meet the government’s quality requirements, a contractor’s QMS should be robust enough and resourced adequately to execute four key quality functions: 1) Detection of quality program problems and defects; 2) Identification of root causes for quality related problems/defects; 3) Correction of root causes related to detected problems/defects; and, 4) Follow-up to ensure quality related problems/defects do not recur; a mature QMS requires the contractor be the proactive party on quality issues. The goal is to obtain performance reflective of continuous improvement with no reliance on DCMA’s surveillance to detect problems/defects, determine root causes, or ensure quality related problems/defects do not recur.

7.2 Maintains an inspection process acceptable to the Government and records of inspections, which shall be made available to the Government as long as the contract requires in accordance with the Inspection of Supply/Services clause(s) identified in the contract/order.

7.3 Responsible for ensuring personnel, information, system, property, facility and, if applicable, international security requirements are met in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, and applicable Government regulations.

7.4 Signs and returns a positive PAR within five business days. Signs and returns a negative PAR with corrective action identified by the suspense date. Signs and returns a CAR with a corrective action plan by the suspense date.

8.0 Contractor Performance Assessment Reporting System (CPARS): The total estimated value of the contract exceeds $1,000,000.00; therefore, CPARS reporting is required.

8.1 The MFT will evaluate Contractor performance. The Program Manager, Engineer, and PCO will, at a minimum, review the PARs and other information contained in the COR Online File to prepare and substantiate the CPAR. CPARS will be updated, at a minimum annually, documenting Contractor performance for the contract/order. More frequent updates may be made, as required, to document a significant improvement or decline in the level of Contractor performance.

8.2 The Contractor shall have input into the CPAR prior to it being finalized. For each reporting period, the Program Manager, Engineer, and PCO will provide the Contractor with a draft CPAR with no ratings, only justifications, to examine for seven calendar days. After MFT review of the Contractor’s response, the CPAR will be coordinated through management up to the Division level. Once approved, the CPAR will be sent to the Contractor via CPARS for the official 60 calendar day review. The Contractor shall have the option to concur or non-concur, with comments, via CPARS.

8.3 In evaluating the quality of contractor’s performance, the following performance ratings are used in documenting past performance. The areas rated may include Quality of Service, Business Relations, Management, Cost Control (if applicable), and Schedule.

Performance Rating

Criteria

Exceptional Performance meets contractual requirements and exceeds many to the government’s benefits. The contractual performance of the element or sub-element being assessed was accomplished with no problems and contractor actions were highly effective.

Very Good Performance meets contractual requirements and exceeds some to the government benefits. The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were effective.

Satisfactory Performance meets contractual requirements. The contractual performance contains some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear marginally effective or were not fully implemented.

9.0 Appendices

9.1 Appendix A, National Stock Number (NSN) Listing of Initial Contract Items:

NSN Part Number

Applicable Technical Manuals(s)

1680012164525UC 42420-4 TBD TO similar to 13C1-35-2

9.2 Appendix B, Technical Manuals

Part Number Applicable Technical Manuals(s)

Title of Publication Date of Publication and Changes

42420-3

13C1-35-2 TECHNICAL

MANUAL

MAINTENANCE

INSTRUCTIONS

INTERMEDIATE

LEVEL CARGO

WINCH PN 42420-23

25 September 2018

9.3 Appendix C, Reference(s)

Publication Title of Publication Date of Publication

Sections(s) that Apply

32 CFR Part

National Industrial Security Program Operating Manual (NISPOM).

December 05, Entire

DoDD 4715.1E

Environment, Safety, and Occupational Health (ESOH)

March 19, 2005 Entire

Public Law 91-596 as amended by Public Law 101-552

Occupational Safety and Health Act of 1970 December 29, as amended through January 1, 2004

Entire