Performance Work Statement (Attachment 1).pdf

PERFORMANCE WORK STATEMENT (PWS) (Attachment 1)

TITLE: Enhanced Maritime Biological Detection (EMBD) Shipboard Power Pack (SPP)

1.0 Scope.

The scope of this effort is to design, test, and deliver a replacement for the existing Shipboard Power Pack (SPP) utilized in the Enhanced Maritime Biological Detection (EMBD) system.

This initiative aims to enhance the performance, reliability, and efficiency of the power supply to support the operational capabilities of the EMBD system.

1.1 Background.

The Joint Project Manager (JPM) for Chemical, Biological, Radiological and Nuclear (CBRN) Sensors, under the Capabilities Program Executive Chemical, Biological, Radiological and Nuclear Defense (CPE CBRND) within the Department of War (DoW), is tasked with development, production and fielding of CBRN detection and identification systems. The Joint Product Director for Biological Detection Systems (JPDD-BDS) requires a replacement for the current Shipboard Power Pack (SPP) used in the Enhanced Maritime Biological Detection (EMBD) system. The SPP functions as an Uninterruptible Power Supply (UPS) that provides condition power and battery backup to the EMBD system, supporting the operational needs of the United States Navy.

The SPP delivers clean, conditioned 115 VAC and 24 VDC power, with dual output capabilities. It supplies 250 watts of conditioned 24 VDC and 1,250 kW of conditioned AC output power. The outputs of the SPP provide high quality power with a pure sinewave AC output suitable for powering nonlinear loads with a high crest factor requirement and low noise DC output suitable for powering critical electronic loads. Additionally, the SPP has a low harmonic distortion and near-unity power factor. The SPP conditions input power, blocking surges, spikes and transients from the input sources while maintaining reliable and stable outputs to sensitive equipment.

2.0 Applicable documents.

For the purposes of this Performance Work Statement (PWS), “Required,” as it applies to this paragraph, means that the requirements contained in the directly cited documents are contractually applicable to the extent specified. The phrase “For Guidance Only” means the document is not contractually binding and is provided for guidance and information only. The “For Guidance Only” documents are identified below by the word “REFERENCE” after each document.

2.1 Department of Defense Specifications Performance Specification (PSPEC).

2.1.1 EA-E-2450, PSPEC for the Shipboard Power Pack (SPP).

2.1.2 EA-D-2205E, PSPEC for the Joint Biological Point Detection System (JBPDS)

(REFERENCE)

2.2 Department of Defense Standards.

2.2.1 MIL-STD-129, DOD Standard Practice Military Marking for Shipment and Storage.

2.2.2 MIL-STD-130, DOD Standard Practice for Identification Marking of U.S. Military Property.

2.3 Department of Defense Handbooks and Guidebooks.

2.3.1 MIL-HDBK-502, Product Support Analysis (REFERENCE).

2.3.2 MIL-HDBK-2155, Failure Reporting, Analysis and Corrective Action Taken

(REFERENCE).

2.3.3 MIL-HDBK-1390, Level of Repair Analysis (REFERENCE).

2.4 Other Government Documents.

2.4.1 AR 200-1, Environmental Protection and Enhancement.

2.4.2 10080053F, Interface Control Document (ICD), Ship Power Pack (SPP).

2.4.3 Systems Engineering Guidebook for reference (https://www.cto.mil/wp-content/uploads/2024/05/SE-Guidebook-Feb2022.pdf) (REFERENCE).

2.4.4 Provisioning Requirements Summary (LSA-036) Data Products worksheet

2.5 Commercial Documents.

2.5.1 ASTM D 3951, Standard Practice for Commercial Packaging.

2.5.2 ISO 9001:2015, Quality Systems – Model for Quality Assurance in Production.

2.5.3 IPC-J-STD-001, Class 3: Requirements for Soldered Electrical and Electronic Assemblies, High Performance Electronic Products

2.5.4 IPC-A-610, Class 3: Acceptability of Electronic Assemblies, High Performance Electronic Products

2.5.5 IPC/WHMA-A-620, Class 3: Requirements and Acceptance for Cable and Wire Harness

Assemblies, High Performance Electronic Products

3.0 Requirements.

In accordance with (IAW) this PWS, the contractor, acting as an independent contractor and not as an agent of the Government, shall provide the necessary resources (excluding those specifically designated as Government Furnished Property (GFP) or assistance) to perform the following work:

3.1 Hardware Deliverables

3.1.1 Test Units. The Contractor shall modify and deliver three (3) Ship Power Packs (SPP) for Government acceptance testing. The purpose of this testing is to ensure the contractor's modifications are fully compatible with the existing EMBD system. Each SPP must comply with the specifications outlined in document EA-E-2450 (PSPEC for the SPP) and the requirements detailed in document 10080053F (Interface Control Document (ICD) for the SPP). The contractor shall deliver Test Units IAW with schedule in paragraph 4.1 of this PWS.

3.1.2 Production Units (Options). Upon successful completion of Government testing and formal acceptance of the three (3) test units the Government may exercise its options to purchase the remaining twenty (20) production SPPs. The Government may exercise none, some, or all the production Option(s).

3.1.2.1 If production option(s) are exercised, the Contractor shall provide all the necessary resources to manufacture, test, package and deliver the production units IAW with schedule in paragraph 4.2 of this PWS. The performance of the SPPs shall be verified IAW EA-E-2450. The Contractor shall address and correct all test failures prior to delivery.

3.1.2.2 Certification of Compliance (CofC). The Contractor shall prepare CofCs IAW CDRL A011.

3.1.3 Packaging.

All contractual deliverables shall be received at the final destination undamaged and in useable and operational condition.

3.1.3.1 Commercial Packaging.

The Contractor shall package items IAW commercial practices as specified in ASTM D 3951 and mark the packaged items IAW MIL-STD-129.

3.1.4 Item Unique Identification (IUID). The Contractor shall create a unique part number for the SPP. The Contractor shall implement specific IUID marking(s), as defined in MIL-STD-130 and DFARS clause 252.211-7003. Bar Coding and the two-dimensional IUID data shall be machine-readable with common optical scanning devices and be accompanied by the corresponding human readable markings when practical. All 2D data shall be permanently affixed and shall withstand and perform within the same environmental conditions as the SPP. The location of the markings shall ensure readability during normal operational use.

3.1.4.1 Item Data Plate Information. The Contractor shall provide permanent serial number and lot number markings in human readable characters. The Contractor shall use MIL-STD-130, figure 1 as a guide when developing the data plate. The data plate information for the SPP is listed below:

A. Nomenclature B. National Stock Number (NSN):

C. Design Activity: (MFR ID Cage Code) Serial Number:

D. Government Ownership Designation: US Property E. Contract Number:

F. Unique Item Identifier (UII)

3.2 Engineering Services.

3.2.1 Critical Design Review (CDR). Prior to the fabrication of the three units for testing, the Contractor shall conduct a CDR. This review will include representatives from the Government, Contractor and major subcontractors if applicable. At a minimum, the Contractor shall address the following: compliance with requirements, material availability, corrosion prevention and control, identification of long lead items, estimated life cycle costs, projected production cost, manufacturing risks, estimated failure modes and rates, logistics considerations and technical data rights. The Contractor may reference the Systems Engineering Guidebook for guidance on content. The Contractor shall present a CDR package IAW Contract Data Requirement List

(CDRL) A001.

3.2.1.1 Requirements Traceability Verification Matrix (RTVM). The Contractor shall submit an RTVM IAW CDRL A002. RTVM shall capture all requirements of the SPP PSPEC and show how each requirement will be verified.

3.2.2 First Article Testing (FAT). The Contractor shall conduct first article testing to demonstrate the SPP conforms to all contract requirements including those in the EA-E-2450 and 10080053F.

The Contractor shall prepare and implement a test plan in accordance with (IAW) CDRL A003 to verify the requirements of the SPP. The Government reserves the right to witness all Contractor inspections and tests. The Contractor shall submit a test report IAW CDRL A004.

3.2.2.1 Reports of Incident (ROI). The Contractor shall document each failure with an ROI and track its resolution process through the Failure Reporting, Analysis, and Corrective Action System (FRACAS) (para. 3.6.2). The Contractor shall address and correct all failures prior to delivering hardware to the Government.

3.2.2.2 If the FAT is disapproved, the Contractor shall make any necessary changes, modifications, or repairs to the first article unit(s) or select another article for testing. The Contractor shall repeat the failed test and any other first article test needed to verify the design change(s). All costs related to these retests are to be borne by the Contractor, including any and all costs for additional tests following a disapproval. The Contractor shall then conduct the tests and deliver another report to the Government IAW A004. Hardware that is not destroyed nor consumed during FAT may be delivered as part of the contract quantity (para. 3.1.1) if it meets all contract requirements for acceptance.

3.2.3 Government Conducted Testing. The Contractor shall provide support for Government-conducted testing. This support shall include packaging and shipping of equipment, training for Government personnel, providing technical information on the SPP, remote analysis of hardware issues, and addressing any ROIs submitted by the Government. The Government will conduct the following environmental testing as detailed in EA-E-2450 which the Contractor is not required to perform:

• 4.5.2.5.1.1 Operating temperature

• 4.5.2.5.1.2 Humidity

• 4.5.2.5.2.1 Vibration

• 4.5.2.5.2.3 Shock

• 4.5.2.5.2.4 Grade and slope operation

• 4.5.2.5.2.4.3 Ship motion

• 4.5.2.5.2.7 Reduced pressure

• 4.5.2.5.2.8.1 Electromagnetic interference (EMI)

• 4.5.2.5.2.8.2 Intersystem electromagnetic compatibility

• 4.5.2.5.4 Fragility

3.2.3.1 EMBD Compatibility Testing. The Contractor shall provide on-site support for EMBD compatibility testing being conducted by the Government in Norfolk, VA. Test support shall include general technical support, on-site maintenance, on-site analysis of hardware issues, and preparing or supporting the preparation of ROIs. The Contractor shall provide the necessary parts, tools, and materials required to complete on-site troubleshooting and fault isolation, maintenance, and repair actions. EMBD compatibility testing will consist of the following:

a) Electrical interface verification:

i. Confirm the SPP properly interfaces with the W7, W10, W42 and the W52 cables.

ii. Confirm the SPP accepts power input and provides power to the EMBD system without power interruptions.

b) Mechanical interface verification:

i. Ensure that the SPP mounts securely to the ship’s isolation plate and aligns with the mechanical interface requirements as specified in 10080053.

c) Functional Testing:

i. Validate that the EMBD system operates correctly in all modes specified in PSPEC EA-D-2205E (e.g., Start-up, Standby, Standard, Sample, Consumable Replenishment, Recovery, Cleaning and Shutdown) when powered by the SPP.

ii. Test the SPP’s ability to provide uninterrupted power during simulated shipboard conditions, including power interruptions and transitions to battery backup.

d) Data Exchange Verification:

i. Confirm that the SPP’s Built-In-Test (BIT) signals and status indicators are correctly transmitted to the EMBD system and displayed on the system’s user interface.

3.2.4 Production Readiness Review (PRR). The Contractor shall conduct a PRR prior to the production of the SPPs. The review will include representatives from the Government, Contractor and major subcontractors. The Contractor shall present a PRR package IAW CDRL A001. The Contractor may use the Systems Engineering Guidebook as reference for content.

3.3 Meetings.

3.3.1 Start of Work Meeting. The contractor shall host a start of work meeting within 30 calendar days of contract award. The meeting shall be conducted at Contractor Facilities or on Microsoft TEAMS or other approved location with a date as provided by the Contracting Officer’s Representative (COR) to review initial deliverables, review schedule, ensure understanding of work to be completed, as well as ask and answer questions, and serve as a venue for all parties to make introductions. The Contractor shall provide a Start of Work meeting Agenda and presentation material IAW CDRL A001.

3.3.2 Monthly Status Report (MSR). The Contractor shall prepare and submit a MSR IAW CDRL

A005.

3.3.3 Biweekly Status Meeting. The Contractor shall hold a biweekly status meeting via MS TEAMS with the Government and any major subcontractors to detail ongoing activities. Topics of discussion shall include, but are not limited to program management, subcontractor management, production, obsolescence management, Quality Assurance, Configuration Management, Test, Logistics, program cost and schedule. Both contractor and Government action items shall be tracked at this meeting. The Contractor shall submit the presentation material IAW

CDRL A001.

3.4 Integrated Master Schedule (IMS). The Contractor shall submit an IMS IAW CDRL A006.

3.5 Technical Data Package (TDP). The Contractor shall maintain a TDP that fully defines the SPP. The SPP TDP shall be under formal configuration control and delivered IAW CDRL A007.

3.5.1 Design and Material Variances. Upon completion of both Contractor and Government testing, the Contractor shall not make any changes to the SPP, including hardware and firmware, without obtaining prior approval from the Government. The Contractor shall not deliver any item to the Government that incorporates a known departure from the product’s definition data or nonconforming material without prior approval from the COR. Variance requests must be prepared IAW CDRL A008.

3.5.2 Failure Mode, Effects, and Criticality Analysis (FMECA). The Contractor shall conduct a FMECA where data does not currently exist and for the modified portions of a commercial items in meeting the requirements of this contract. The primary goal of the FMECA is to identify potential failure modes, their consequences, and criticalities to ensure system safety and reliability. The FMECA shall analyze components with failure rates quantified for all identified failure modes and identify existing design criteria or other procedures to mitigate identified Category I, IR, II, and IIR failure modes. The Contractor shall deliver the FMECA report IAW CDRL A009 Criticality categories are defined as follows:

a) Category I - Catastrophic - A failure mode that may cause death or system loss.

b) Category IR - Catastrophic - A failure mode, where redundancy exists, that may cause death or system loss.

c) Category II - Critical - A failure mode that may cause severe injury, major property damage, or major system damage that will result in mission loss.

d) Category IIR - Critical - A failure mode, where redundancy exists, that may cause severe injury or major system damage that will result in mission loss.

3.6 Product Assurance.

3.6.1 Quality Control Plan (QCP). The Contractor shall implement and maintain a comprehensive inspection system that assures compliance with all requirements of this contract. At a minimum, these inspection and test procedures shall comply with the requirements specified in the current revision of ISO 9001. The Government reserves the right to witness all in-process and final quality conformance inspections and tests.

3.6.1.1 Inspection and Test Plan. The Contractor shall submit an inspection and test plan IAW CDRL A010. The plan shall describe how the Contractor will verify the conformance requirements specified in EA-E-2450.

3.6.2 Failure Reporting, Analysis, and Corrective Action System (FRACAS). The Contractor shall implement and maintain a FRACAS for collecting, recording and analyzing hardware and firmware failures or nonconformities during verification testing, acceptance inspections and tests and any field reports supplied by the Government. The Contractor shall track these occurrences in a standard format which provides adequate information to conduct failure analysis. The Contractor shall analyze failure and nonconformance data to identify the frequency and severity of these problems and to assess the need for corrective actions and to prioritize the implementation of corrective actions to prevent recurrence. The Contractor shall address, correct and verify the corrective action for each failure prior to delivering hardware to the Government. (MIL-HDBK- 2155 may be used for guidance). FRACAS status shall be briefed at the Bi-Weekly Status Meeting (para. 3.3.3)

3.6.3 Safety Assessment Report (SAR). The Contractor shall submit a SAR IAW CDRL A012.

3.6.4 IPC Compliance. The SPP shall comply with the following IPC standards and inspection documents:

a) IPC-J-STD-001, Class 3: Requirements for Soldered Electrical and Electronic Assemblies, High Performance Electronic Products

b) IPC/-A-610, Class 3: Acceptability of Electronic Assemblies, High Performance Electronic Products

c) IPC/WHMA-A-620, Class 3: Requirements and Acceptance for Cable and Wire Harness Assemblies, High Performance Electronic Products

3.7 Compliance with Environmental Laws and Regulation. The Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements). The Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation (AR) 200-1, and any specifications within this contract to the COR.

3.8 Integrated Logistics Support (ILS).

3.8.1 Level-of-Repair Analysis (LORA). The Contractor shall conduct a LORA and submit a report IAW CDRL A013. The Contractor may reference MIL-HDBK-502 and MIL-HDBK-1390 for guidance on conducting the LORA.

3.8.1.1 Provisioning Requirements Summary (LSA-036). The Contractor shall develop a Provisioning Requirements Summary (LSA-036) IAW CDRL A014.

3.8.1.2 Engineering Data for Provisioning (EDFP). The Contractor shall deliver EDFP for each item provisioned within the End Item IAW CDRL A015.

3.9 Commercial Off the Shelf (COTS) Manual. The Contractor shall deliver a COTS technical manual(s) IAW CDRL A016.

4.0 Items to be Delivered.

4.1 Test Units. The Contractor shall deliver three (3) sets test hardware No Later than (NLT) 90 calendar days after award.

4.2 Production Units Delivery Schedule. The Contractor shall deliver the production hardware SPPs IAW schedule below:

Option 1 Option 2 Calendar Days After Exercised Option NLT 90 Days NLT 90 Days

Quantity 10 10

4.3 All Test Items and Production Hardware SPPs shall be delivered to:

Norfolk Naval Station, Bldg X-132 CBR Waterfront Team Norfolk 9712 Virginia Ave Norfolk, VA 23511-5000 POC: Matt Finch Cell (540) 207-9074 Email: matthew.r.finch.civ@us.navy.mil

4.4 Data Deliverables. The contractor shall prepare and deliver all data IAW the requirements set forth in this PWS consisting of ELINs A001 through A017, entitled Contract Data Requirements List (CDRL), DD Form 1423.

5.0 Government Furnished Property (GFP).

5.1 To facilitate the design of the SPP and its integration with the ship, the Government will provide the Contractor with one (1) current Shipboard Power Pack (P/N 30295-3055-2/3) and an isolation mount. The Contractor shall submit a Government Property Inventory Report in accordance with Contract Data Requirements List (CDRL) A017 for accountability of the GFP.

Upon receipt of the GFP, the Contractor is required to inspect and inventory all items, identifying and reporting any discrepancies or damage immediately. The Contractor shall ensure proper security and storage for all GFP in its possession. All GFP must be returned to the Government prior to the conclusion of the contract. All GFP provided will be returned to the Government unless written notification is received from the Government indicating otherwise.

5.2 The Contractor shall utilize the GFP module of the Procurement Integrated Enterprise Environment (PIEE) to perform the following actions within seven (7) days, in accordance with

DFARS 252.245-7005:

1. Report receipt of GFP.

2. Report the transfer of GFP to another Department of Defense (DoD) contract.

3. Report the shipment of GFP to the Government or another contractor.

4. Report when serially-managed GFP items are incorporated into a higher-level component, assembly, or end item.

mailto:matthew.r.finch.civ@us.navy.mil

Hand receipting and lateral transferring of material, equipment, or supplies to contractors are strictly prohibited.

6.0 Contractor Travel.

The Contractor may be required to travel for on-site support for EMBD compatibility testing being conducted by the Government in Norfolk, VA. In the event contractor travel is required in support of these services, it shall be authorized in advance by the Contracting Officer’s Representative (COR) via an email prior to travel arrangements being made. The Contractor shall provide a summary of all travel in the Monthly Status Report (MSR) CDRL A005. Costs shall be reimbursed in accordance with the Joint Travel Regulation (JTR), IAW FAR Part 31.205-46, and the limitation of funds specified in this contract.

7.0 Security.

7.1 AT Level I Awareness. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR via email within (7) calendar days after completion of training by all employees and subcontractor personnel. AT level I Awareness training is available at the following website: http://jko.jten.mil.

7.2 For Contractors that do not require a CAC, but require access to a DoD facility or installation.

Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (Army Directive 2014‐05/AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative); or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

7.3 Pursuant to DoDI 5200.48, Section 3, contractual requirements, every individual at every level, including DoD civilian and military personnel as well as Contractors providing support to the DoD, will comply with the requirements in Paragraph 3.6.f. for initial and annual refresher CUI training. DoD Mandatory CUI training is available at the following website:

https://securityawareness.dcsa.mil/cui/index.html

7.4 The scope of this effort requires the contractor and/or subcontractor information system to process, store, or transmit FCI or CUI, and requires the contractor and/or subcontractor to comply with CMMC requirements. The Contractor shall have and maintain for the duration of this contract, order, or agreement a current CMMC status at the following CMMC level, or higher: CMMC Level 2 (Self) for all information systems used in performance of the contract, task order, or delivery order that process, store, or transmit FCI or CUI. See DFARS 252.204- 7021 “Contractor Compliance With the Cybersecurity Maturity Model Certification Level Requirements”, for the definitions, requirements, reporting, and subcontract information for this contract/order/agreement.

http://jko.jten.mil/ https://securityawareness.dcsa.mil/cui/index.html

8.0 Warranty.

The Contractor shall provide standard commercial warranty for a period of one (1) year.

Commencement of Warranty: The warranty period shall commence upon the date of Government acceptance. Government acceptance will occur no later than 30 calendar days after the date of delivery.

Warranty Information: The Contractor shall maintain all warranty information and ensure it is available to the Government upon delivery of the systems.

Subcontractor and Vendor Warranties: The Contractor shall ensure that all applicable subcontractor and vendor warranties provide coverage equivalent to the prime warranty and that these warranties are passed through to the Government.

9.0 Period of Performance.

All work, including acceptance of all deliverables by the Government, shall be completed within twelve (12) months after award.